Publication Date: 27/03/2025
Deadline Date: 27/04/2025
Reference: TKR-20250327-FTS-29931642
Value of Contact: £ 10,500,000
Estimated Annual Value: Check Contract
Type of Procedure: services contract
Nature of Procurement: Contract Awards (contract award)
Description:
Type of document: Contract award
Country: United Kingdom
Publication Ref: 011566/S 000-2025
Nature of contract: Service contract
Procedure: Restricted procedure
Regulation of procurement: Not applicable
Type of bid required: Not applicable Contract award notice
I)Contracting Authority/Entity
I.1) Name and addresses
Official name: E-ACT Multi Academy Trust
Postal address: The Orangery 28 Headlands Kettering
Town: Northamptonshire
Region: UKG31
Postal code: NN15 7HP
Country: United Kingdom
Contact Person: Procurement Team
Email:[email protected]
Internet address
https://in-tendhost.co.uk/cohesionconsulting/aspx/Home
I.3) Communication Additional information can be obtained from the above mentioned address
I.4) Type of the contracting authority Body governed by public law
I.5) Main activity Education
II)Object
II.1.1) Title E-ACT Cleaning
Reference number:CCL_035
II.1.2) CPV Codes Main CPV code 90919300
II.1.3) Type of contract Services
II.1.4) Short description
The award winning E-ACT Multi Academy Trust is tendering the cleaning services in 35 Academies between London, Bristol, Birmingham, Daventry, Oldham and Sheffield. There are two Lots, one South with 18 Academies and one North with 17 Academies. The Trust supports many deserving communities in England. The current contract is supported by Cleantec, Purgo, Atlas FM and four inhouse operations. With 35 Academies and over 18,550 students on roll in E-ACT; plus 2,292 students in the 6 Venturers Trust Schools and over 2,500 staff, this is an exceptional opportunity. The Venturers Trust are joining E-ACT by September 2024. Should this merger be delayed for any reason then the mobilisation of the six Venturers Trust Academies will be delayed proportionately, with Venturers Trust remaining the signatory for that segment of the contract. This will allow the contract for the other Academies in both lots to commence in January 2025.The Trust is tendering its cleaning services and is seeking a
II.2) Description
II.2.1) Title Lot No 1
II.2.2) Additional CPV code(s) Main CPV code 90919300
II.2.3) Place of performance
NUTS code
UKG31
Main site or place of performance
E-Act, The Orangery, 28 Headlands, Kettering, Northamptonshire, NN15 7HP
II.2.4) Description of the procurement
The award winning E-ACT Multi Academy Trust is tendering the cleaning services in 35 Academies between London, Bristol, Birmingham, Manchester and Sheffield. There are two Lots, one South with 21 Academies and one North with 14 Academies. The Trust supports many deserving communities in England. The current contract is supported by Cleantec, Purgo, Atlas FM and four inhouse operations. The Venturers Trust are joining E-ACT by September 2024. Should this merger be delayed for any reason then the mobilisation of the six Trust Academies will be delayed proportionately, with Venturers Trust remaining the signatory for that segment of the contract. This will allow the contract for the other Academies in the Southern Lot to commence in January 2025.There are 35 Academies in the tender and over 18,550 students on roll in E-ACT and 2,292 students in the 6 Venturers Trust Schools, plus over 2,500 staff. The Trust is tendering its cleaning services and is seeking a professional cleaning contractor to deliver an excellent level of cleanliness in every Academy every day. There are a number of LGPS pensions in the Academies and either having Admitted Body Status, or the ability to achieve it, is a mandatory requirement of the tender and the contract.The contract is scheduled to commence on 1st January 2025, initially spanning three years with an option for both parties to extend the contract for a further two years, (3+1+1) beyond this date by mutual agreement. Any contract extension will be subject to the Trust’s satisfaction and agreement on budgets and service levels. The estimated turnover for the entire five-year duration is approximately £10,500,000.The contract is focused on consistently high levels of cleaning service and pro-active management. Regular termly and annual reviews throughout the contract duration are mandatory, and a break clause should be included to support both parties in case the relationship does not thrive. The Trust expects high standards of support and a strong working relationship with the selected bidder. To express interest in the tender and access all contract documents (which are available free of charge), kindly register on https://in-tendhost.co.uk/cohesionconsulting/aspx/Home, if you haven’t already, and declare your interest in the opportunity.
II.2.5) Award Criteria Price
II.2.11) Information about options Options: No
IV)Procedure
IV.1) Description
IV.1.1) Type of procedure Restricted procedure
IV.2) Administrative information
IV.2.9) Information about termination of call for competition in the form of a prior information notice The contracting authority will not award any further contracts based on the above prior information notice
V)Award of contract
Contract No
011566-2025-CCL_035-1
Lot No 1
A contract / lot is awarded Yes
V.2) Award of contract
V.2.1) Date of conclusion of the contract Date signed 2025-03-25 00:00
V.2.2) Information about tenders Number of tenders received – 4
Number of tenders received from SMEs – 0
Number of tenders received from tenderers from other EU Member States – 0
Number of tenders received from tenderers from non-EU Member States – 0
Number of tenders received by electronic means – 4
The contract has been awarded to a group of economic operators – No
V.2.3) Name and address of the contractor
Official name
CleanTEC Services Ltd
Postal address: Unit 2 Handford Court, Garston Lane, Watford
Town: Hertfordshire
Region:UKH23
Postal code:WD25 9EJ
Country: United Kingdom
The contractor is an SME
No
V.2.4) Information on value of the contract/lot (excluding VAT) Total value of the contract / lot Value (excluding VAT) 10,500,000 Currency GBP
VI)Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Official name
The Cabinet Office
Postal address: 70 Whitehall
Town: London
Postal code: SW1A 2AS
Country: United Kingdom
Telephone:+44 2072761234
Email:[email protected]
VI.4.2) Body responsible for mediation procedures
Official name
Cohesion Consulting Ltd
Postal address:16 Mount Pleasant
Town:Tunbridge Wells
Postal code:TN1 1QU
Country:United Kingdom
Telephone:+44 7895837811
Email:[email protected]
VI.5) Date of dispatch of this notice 2025-03-27 13:54
Awarding Authority:
Official name: E-ACT Multi Academy Trust Postal address: The Orangery 28 Headlands Kettering Town: Northamptonshire Region: UKG31 Postal code: NN15 7HP Country: United Kingdom Contact Person: Procurement Team Email: [email protected] Internet address https://in-tendhost.co.uk/cohesionconsulting/aspx/Home
