Publication Date: 11/02/2026

Deadline Date: 09/03/2026

Reference: TKR-20260211-FTS-34657496

Value of Contact: £ 1,500,000

Estimated Annual Value: £ 500,000

Type of Procedure: services contract

Nature of Procurement: Invitation to tender (contract notice)

Description:

The Belong Multi Academy Trust are seeking to procure a number of providers for a multi-supplier framework for cleaning services. The main objective of this procurement exercise is to deliver the procurement of a framework that will enable the trust to source cleaning services for its schools.
There is initially three schools in this framework, however, other schools may call off later.
It should be noted that it is not mandatory for trust schools to use this framework. Schools will only call off from this agreement if they have a requirement to do so. It is envisaged the number of contractors on the framework will be between 1 and 3
The provision of the service must demonstrate the best value approach and be flexible in its delivery and operation to ensure that the needs and ethos of individual schools are supported.
This framework process is targeted to have a cleaning contract in place to commence in August 2026 for the initial direct award schools. Please note that this process covers all cleaning services within the Belong Multi Academy Trust schools with full tender costings and proposals for the school for a contract start in in August 2026 for the initial direct award schools. These details will be further explained in the ITT documents. The process will be through a competitive flexible procedure commencing with a participation stage to create a select bidder list following analysis of a PSQ document (within which the scoring criteria will be included). The nature of the contract demands a good local infrastructure to provide and maintain the level and standard of cleaning service and support required by the Trust. Labour resource/relief cover is very important. We have set a minimum Employer’s (compulsory) liability insurance of 10,000,000 GBP). Following the analysis of PSQ’s the selected bidders will be invited to attend a site survey and tender briefing initially planned for late March 2026. Tender response deadline is planned as late April 2026 and it is envisaged that interviews will take place in late April 2026. The contract will be for a 3 +1 +1 period (5 years in total including the option to extend for 1 + 1years).
II.1.7) Total value of the procurement
Value (including VAT)
1,800,000
Value (excluding VAT)
1,500,000
Currency
GBP
II.2) Description
II.2.1) Title
Contract/Lot No
1
II.2.2) CPV codes
Main CPV code
90919300
II.2.3) Place of performance
NUTS code
UKD7 – Merseyside
II.2.5) Award Criteria
Highest precedence first unless weighted otherwise
Quality
Name:Qulaitative
Weighting:45.00
Cost
Name:Financial
Weighting:55.00
II.2.6) Estimated Value
Value (excluding VAT)
1,500,000
Currency
GBP
II.2.7) Contract dates (estimated)
Start
2026-08-01 00:00
End
2029-07-31 23:59
Duration
3 years
Possible extension
2031-07-31 23:59
Extended duration
5 years
This contract is subject to renewal
Yes
Description of renewals
The contract is for 3 years with the option to extend for a further 1 + 1 years so 5 years in total
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number
5
Maximum number
10

III)Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
Particular suitability
Small and medium-sized enterprises (SME)
III.1.3) Technical and professional ability
Additional technical selection criteria
As per the PSQ document

IV)Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive flexible procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Envisaged maximum number of participants to the framework agreement
3
In the case of framework agreements, provide justification for any duration exceeding 4 years
The contract is for 3 years with the option to extend for a further 1 + 1 years
IV.1.10) Identification of the national rules applicable to the procedure
Information about national procedures is available at
The competitive flexible procedure will commence with a participation stage whereby a PSQ will be completed by interested suppliers. This will be scored and successful suppliers will be invited to submit a full tender. The tender submissions will be analysed and scored and selected suppliers will be invited to final interview/presentation stage. The contracting Authority will then select the winning supplier and award the contract.
IV.2) Administrative information
IV.2.1) Tender period dates
Estimated award decision date
2026-04-30 23:59
IV.2.4) Languages in which tenders or requests to participate may be submitted
English
Deadline for requests to participate
2026-03-09 12:00

VI)Complementary information
Link to source/bidding documents
https://www.find-tender.service.gov.uk/Notice/012408-2026
Conflicts assessment prepared/revised
Yes
VI.5) Date of dispatch of this notice
2026-02-11 13:43

Awarding Authority:

Official name: RPJ3 Group Postal address: Leasowe Lodge Town: Wirral Region: UKD74 Postal code: CH46 3SA Country: United Kingdom Contact Person: Neil Mayers Email: [email protected]