Publication Date: 27/01/2026

Deadline Date: 10/07/2026

Reference: TKR-20260127-FTS-34379397

Value of Contact: £9,583,333

Estimated Annual Value: £2,395,833

Type of Procedure: Services Contract

Nature of Procurement: Invitation to Tender (Contract Notice)

Description:

The successful Supplier will be required to provide cleaning services for Castle School Education Trust (CSET) & The Priory Learning Trust ( TPLT).
The two separate contracts and ‘lots’ cover the scope for the provision of all cleaning & some caretaking services within the TPLT Primary Schools.
Contract value for the schools is circa £1.1m per annum at CSET and £1.2m per annum at TPLT.
Whilst both Trusts are currently independently operated, they have strategic intent to join at some stage during the period of the tender project or subsequent cleaning contract, consequently both organisations intend to award this cleaning contract to the same contractor, as two separate lots.
The Castle School Education Trust and The Priory Learning Trust are expected to grow, with a number of additional schools becoming part of the Trust/s during this contract period and the provision of cleaning services, and caretaking where detailed, at these schools when they have joined the Trust/s will fall under the scope of these contracts. Similarly, any Trust Schools with alternative cleaning provisions currently in place could fall into scope of this contract as their current cleaning arrangements end. The successful Supplier will be expected to provide this service at these additional schools using the same costing model applied to the successful tender submission. The duration of contract for these schools will not be increased, and they will join the contract for the remaining contract period that exists at the point of entry into the Trust/s.
Due to the scale of the contract, and to enable an effective mobilisation period, it has been decided to stagger the mobilisation dates with each Trust commencing at a slightly different time.
Contractors are required to bid for both Lots, and the contract award shall be made at the same time.
The contracts are being awarded based on an initial three year, with the opportunity to extend by a further period of up to two years at the discretion of the governing body.
• The CSET contract shall commence on 01.01.27 until 31.12.30.
•The TPLT contract shall commence on 01.04.27 until 31.03.30.
This contract will be fixed price in nature with the successful Supplier guaranteeing both the number of input hours to the contract and the quality of cleaning provision.
The contracts will be for an initial period of three years, with the opportunity to extend for a further period of up to two years at the discretion of the relevant governing body.
We are seeking a suitably experienced Supplier who has current experience of working within the primary and secondary school marketplace, ideally with a strong operational base relevant to the Schools, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract.
The Trusts have Strategic Objectives regarding both Sustainability and Social Value. It is expected that the successful supplier shall evidence how the delivery of services shall compliment the achievement of these objectives.
The scope of the contract covers all cleaning provision within all school buildings. The caretaking service shall be delivered where indicated in the cleaning & caretaking specification. The successful Supplier will be expected to deliver a concise and detailed method of management reporting at the end of each month, thus updating the Trust and School senior management teams on the contract performance.
Please see PSQ document for more information.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Bristol:-School-cleaning-services./TR276KV796
To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/TR276KV796
II.1.7) Total value of the procurement
Value (including VAT)
11,500,000
Currency
GBP
II.2) Description
II.2.1) Title
Contract/Lot No
1
II.2.2) CPV codes
Main CPV code
90919300
II.2.3) Place of performance
NUTS code
UKK1 – Gloucestershire, Wiltshire and Bristol/Bath area
II.2.5) Award Criteria
Quality
Name:Criterion 1
Weighting:70
Price
Name:Criterion 2
Weighting:30
II.2.7) Contract dates (estimated)
Start
2027-01-01 00:00
End
2030-12-31 23:59
Duration
4 years
Possible extension
2032-12-31 23:59
Extended duration
6 years
This contract is subject to renewal
Yes
Description of renewals
+2
Please see PSQ Document for more information.

III)Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
Particular suitability
Small and medium-sized enterprises (SME)

IV)Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive flexible procedure
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
Yes
IV.1.10) Identification of the national rules applicable to the procedure
Information about national procedures is available at
Please see PSQ document for more information.
IV.2) Administrative information
IV.2.1) Tender period dates
Enquiry deadline
2026-03-20 12:00
Estimated award decision date
2026-10-12 23:59
IV.2.2) Tender submission deadline
2026-07-10 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
English

VI)Complementary information
Link to source/bidding documents
https://www.find-tender.service.gov.uk/Notice/007045-2026
Conflicts assessment prepared/revised
Yes
VI.5) Date of dispatch of this notice
2026-01-27 12:05

Awarding Authority:

Castle School Education Trust Postal address: CSET, Mangotsfield School, Rodway Hill Town: Bristol Region: UKK12 Postal code: BS16 9LH Country: United Kingdom Contact Person: Neil Cook Telephone: 01276 673896 Email: [email protected]