Publication Date: 03/03/2026

Deadline Date: 11/03/2026

Reference: TKR-20260303-FTS-35012150

Value of Contact: Check Contract

Estimated Annual Value: Check Contract

Type of Procedure: Services Contract

Nature of Procurement: Pre-information Procedures (Contract Notice)

Description:

THIS NOTICE IS FOR PRIOR INFORMATION PURPOSES ONLY. IT IS ISSUED TO INFORM THE MARKET OF THE COUNCIL’S INTENTION TO PROCURE CLEANING SERVICES THIS NOTICE DOES NOT CONSTITUTE A CALL FOR COMPETITION OR A FORMAL INVITATION TO TENDER.
Tandridge District Council intends to procure a contract for the provision of cleaning services across its corporate estate and housing portfolio within the District.
The corporate estate includes the Council Head Office at Station Road East, Oxted, Surrey, RH8 0BT.
The housing portfolio comprises approximately 80 council housing estates distributed across the District. These include low-rise general needs residential blocks and sheltered housing schemes. The scope also includes sheltered scheme coordinator offices, communal internal areas, and communal facilities located at one mobile home park. Cleaning will include internal communal areas and associated external walkways where applicable. The total housing estate area is currently being validated through an ongoing stock condition survey and may be refined prior to publication of the Tender Notice.
The Council anticipates that TUPE will apply. Confirmation of the number of transferring staff will be provided at the tender stage.
The Council is currently minded to utilise a Competitive Flexible Procedure in accordance with the Procurement Act 2023, which may include Conditions of Participation, Invitation to Tender, Site Visits and Interviews.
The Council intends to publish the Tender Notice in April 2026. The anticipated contract commencement date is October 2026 (at the earliest), with an anticipated mobilisation period of approximately eight to twelve weeks prior to service commencement.
Site visits to selected properties will form a mandatory part of the procurement process. Further details will be provided within the tender documentation. The Council may also include requirements relating to safeguarding, DBS where appropriate and social value delivery.
The Council may undertake pre-market engagement activity prior to issuing the Tender Notice. This may include publication of a market engagement questionnaire and/or supplier engagement sessions. Details of any such activity will be published via the Council’s e-procurement portal to ensure transparency and equal access to information.
THIS NOTICE IS FOR PRIOR INFORMATION PURPOSES ONLY.
Further information will be published via Tandridge District Council eProcurement Portal:https://in-tendhost.co.uk/sesharedservices/aspx/Home
II.1.5) Estimated Total Value
Value (including VAT)
0
Currency
GBP
II.1.7) Total value of the procurement
Value (including VAT)
0
Currency
AED
II.2) Description
II.2.1) Title
Contract/Lot No
1
II.2.2) CPV codes
Main CPV code
90910000
II.2.3) Place of performance
NUTS code
UKJ26 – East Surrey
II.2.7) Contract dates (estimated)
Start
2026-10-05 00:00
End
2028-10-04 23:59
Duration
2 years
Possible extension
2030-10-04 23:59
Extended duration
4 years
This contract is subject to renewal
Yes
Description of renewals
1+1 extension subject to satisfactory performance
II.3) Estimated date of publication of contract notice
2026-04-13 23:59

III)Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
Particular suitability
Small and medium-sized enterprises (SME)
Voluntary, community and social enterprises (VCSE)

IV)Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive flexible procedure
IV.1.10) Identification of the national rules applicable to the procedure
Information about national procedures is available at
To be decided but anticipate multistage with Conditions of Participation, ITT, Site Visits and Interviews
IV.2) Administrative information
IV.2.1) Tender period dates
Estimated award decision date
2026-06-29 23:59
IV.2.4) Languages in which tenders or requests to participate may be submitted
English
Deadline for requests to participate
2026-05-11 23:59

VI)Complementary information
Link to source/bidding documents
https://www.find-tender.service.gov.uk/Notice/019068-2026
VI.5) Date of dispatch of this notice
2026-03-03 15:11

Awarding Authority:

Tandridge District Council Postal address: 8 Station Road East Town: Oxted, Surrey Region: UKJ26 Postal code: RH8 0BT Country: United Kingdom Email: [email protected]