Publication Date: 03/03/2026

Deadline Date: 20/03/2026

Reference: TKR-20260303-FTS-35011814

Value of Contact: £9,252,939

Estimated Annual Value: £3,084,313

Type of Procedure: Services Contract

Nature of Procurement: Additional information (Contract Notice)

Description:

There is a requirement to tender for the provision of Cleaning Services at Buckinghamshire Council Corporate Offices and cross county sites, to ensure we are keeping our buildings clean and safe to fulfil our health and safety obligations. There are 74 sites in total.
The contract will be for an initial term of 3 years, commencing on 1st of August 2026 and ending on 31st July 2029. The contract may be extended by one further 2-year period, and then another further 1-year period, making a potential total contract length of 6 years. The total contract spend for the full 6 years is estimated at £ 9,252,939. This is only an estimate, and the actual spend maybe higher or lower than this figure.
This service is being procured using a two-stage procurement process which consists of:
• Stage 1 Invitation to Participate – A selection process using a Procurement Specific Questionnaire (PSQ)
• Stage 2 Suppliers successfully shortlisted at Stage 1 of the Procurement will be invited to submit tenders.
This advert is for Stage 1 only.
For the avoidance of doubt, bidders must only complete and return the PSQ (and any documents requested within the PSQ) at this stage 1.
The Council is of the opinion that TUPE will apply.
The In Procurement Specific Questionnaire (PSQ) and associated documents for this opportunity are published on the Council’s procurement portal: https://in-tendhost.co.uk/buckinghamshire-council If you wish to participate and have not yet registered, please ensure you do so via the procurement portal in order to access the documentation. The Procurement Specific Questionnaire (PSQ) must be returned via the Council’s procurement portal. The return date is midday on Friday 20th March 2026. Procurement Specific Questionnaire (PSQ) received after this time and date will not be accepted.
The contract will not be divided into Lots. The reason for not having Lots is that we have previously considered fractionalizing the tender into lots, however had moved away from this direction. The reason for this is that we have a business need for a single contract, with one main contact and oversight presiding over the whole, which would reduce our management time and pick up economies of scale throughout the supply chain. We have previously found that one point of contact overall with several area managers gives us a suitable and timely service response, with resilience provided through the area managers.
II.1.5) Estimated Total Value
Value (including VAT)
11,103,527
Value (excluding VAT)
9,252,939
Currency
GBP
II.1.7) Total value of the procurement
Value (including VAT)
11,103,527
Value (excluding VAT)
9,252,939
Currency
AED
II.2) Description
II.2.1) Title
Contract/Lot No
LOT-0001
II.2.2) CPV codes
Main CPV codes
90900000
90910000
90911200
90919200
II.2.3) Place of performance
NUTS code
UKJ13 – Buckinghamshire CC
II.2.5) Award Criteria
Quality
Name:Quality
Weighting:40
Price
Name:Price
Weighting:60
II.2.6) Estimated Value
Value (excluding VAT)
9,252,939
Currency
AED
II.2.7) Contract dates (estimated)
Start
2026-08-01 00:00
End
2029-07-31 23:59
Duration
3 years
Possible extension
2032-07-31 23:59
Extended duration
6 years
This contract is subject to renewal
Yes
Description of renewals
The contract will be for an initial term of 3 years, commencing on 1st of August 2026 and ending on 31st July 2029. The contract may be extended by one further 2-year period, and then another further 1-year period, making a potential total contract length of 6 years

IV)Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive flexible procedure
IV.1.10) Identification of the national rules applicable to the procedure
Information about national procedures is available at
This service is being procured using a two-stage procurement process which consists of:
• Stage 1 Invitation to Participate – A selection process using a Procurement Specific Questionnaire (PSQ)
• Stage 2 Suppliers successfully shortlisted at Stage 1 of the Procurement will be invited to submit tenders.
This advert is for Stage 1 only.
For the avoidance of doubt, bidders must only complete and return the PSQ (and any documents requested within the PSQ) at this stage 1.
IV.2) Administrative information
IV.2.1) Tender period dates
Estimated award decision date
2026-07-13 23:59
IV.2.4) Languages in which tenders or requests to participate may be submitted
English
Deadline for requests to participate
2026-03-20 12:00

VI)Complementary information
Link to source/bidding documents
https://in-tendhost.co.uk/buckinghamshire-council
https://www.find-tender.service.gov.uk/Notice/018852-2026
Conflicts assessment prepared/revised
Yes
VI.1) Information about recurrence
This is a recurrent procurement
Yes
VI.5) Date of dispatch of this notice
2026-03-03 11:36

Awarding Authority:

Buckinghamshire Council Postal address: The Gateway, Gatehouse Road Town: Aylesbury Region: UKJ13 Postal code: HP19 8FF Country: United Kingdom Email: [email protected]