Publication Date: 24/02/2026

Deadline Date: 02/04/2026

Reference: TKR-20260224-FTS-34878246

Value of Contact: £600,000

Estimated Annual Value: £300,000

Type of Procedure: Services Contract

Nature of Procurement: Invitation to Tender (Contract Notice)

Description:

This procurement covers the window cleaning services required by Staffordshire County Council and potentially Lichfield District Council, South Staffordshire District Council and Cannock Chase District Council.
The Council seek to maintain a high standard and quality of window cleaning services to its various sites. The Works described in the specification are to be executed by the Supplier in a manner that enhances the Councils reputation for the cleanliness of its sites. The Supplier must carry out the required services adopting the best cleaning practice including rigorous standards of discipline, cleanliness and tidiness
II.1.7) Total value of the procurement
Value (including VAT)
720,000
Value (excluding VAT)
600,000
Currency
GBP
II.2) Description
II.2.1) Title
Contract/Lot No
1
II.2.2) CPV codes
Main CPV code
90911300
II.2.3) Place of performance
NUTS code
UKG2 – Shropshire and Staffordshire
II.2.5) Award Criteria
Quality
Name:Quality
Weighting:60
Price
Name:Price
Weighting:40
II.2.6) Estimated Value
Value (excluding VAT)
600,000
Currency
GBP
II.2.7) Contract dates (estimated)
Start
2026-06-01 00:00
End
2028-05-31 23:59
Duration
2 years
Possible extension
2030-05-31 23:59
Extended duration
4 years
This contract is subject to renewal
Yes
Description of renewals
At the Authority’s entire discretion, the term may be extended by 24 months (1st June 2028 – 31st May 2030) on the same terms for such period in accordance with the contract.

III)Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
Particular suitability
Small and medium-sized enterprises (SME)
III.1.3) Technical and professional ability
Additional technical selection criteria
Refer to tender documentation

IV)Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
Yes
IV.2) Administrative information
IV.2.1) Tender period dates
Enquiry deadline
2026-03-26 12:00
Estimated award decision date
2026-05-01 23:59
IV.2.2) Tender submission deadline
2026-04-02 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
English

VI)Complementary information
Link to source/bidding documents
https://www.find-tender.service.gov.uk/Notice/016484-2026
Conflicts assessment prepared/revised
Yes
Risk details
In December 2024 the Government issued a White Paper on Local Government Re-Organisation entitled the “English Devolution White Paper”. 
1.2In March 2025 Staffordshire County Council submitted their suggested re-organisation plan to the Government and are awaiting a response. 
1.3Final proposals were submitted in November 2025, and implementation of the changes is expected by Government to be by 2028 at the earliest. 
1.4Whilst the expected impact of most changes to Local Government will be settled at Government Level (Change in Law), please be aware that it may be government policy or expedient that any affected party will be recommended to agree bi-lateral or multi-lateral changes to their existing contractual arrangements. 
1.5Updates on proposals and changes can be found on the Staffordshire County Council Website and at other media outlets
2 The parties agree that in the event of a Local Government Re-organisation:– 
2.1.that re-organisation of local authorities may result in the transfer assignment or novation of this Agreement in was a whole or in part to a successor authority or successor authorities. Such transfer assignment or novation shall not constitute a breach or require consent and the [contracting party] consents to the transfer assignment or novation of this Agreement in whole or in parts to any successor authority(ies) established under the local government re-organisation legislation and that as a consequence the obligations and rights under this Agreement shall continue to apply and be enforceable by or against any successor authority(ies) following a local government re-organisation; and 
2.2the parties acknowledge that if applicable the Transfer of Undertakings (Protection of Employment) Regulations 2006 may apply and agree to comply with all consequential and reasonable obligations arising thereunder 
2.3the parties acknowledge that any new organisation(s) may utilise or create and manage all and any existing or required framework agreements relating to the provision of the [goods and] services provided under this current agreement 
2.4any administrative changes of local government re-organisation may give rise to the need for the Council to terminate this Agreement and or seek any variation with any successor or assignee of the Council. 
2.5the Council shall not be liable for any loss of any kind including, but not limited to, lost opportunity that may arise as a result of local government re-organisation.
VI.1) Information about recurrence
This is a recurrent procurement
Yes
VI.5) Date of dispatch of this notice
2026-02-24 13:51

Awarding Authority:

Staffordshire County Council Postal address: 1 Staffordshire Place, Tipping Street, Town: Stafford Region: UKG24 Postal code: ST16 2DH Country: United Kingdom Email: [email protected] Internet address https://www.staffordshire.gov.uk