Publication Date: 24/11/2025

Deadline Date: 12/01/2026

Reference: TKR-20251124-FTS-33378590

Value of Contact: £744,000

Estimated Annual Value: £372,000

Type of Procedure: services contract

Nature of Procurement: Invitation to tender (contract notice)

Description:

A framework to provide the planned and unplanned cleaning of soft furnishings in libraries with additional lots to cover the daily cleaning at Quadrant Bus Station, window cleaning at the bus station and other corporate buildings, and public convenience cleaning.
II.1.5) Estimated Total Value
Value (including VAT)
928,800
Value (excluding VAT)
744,000
Currency
GBP
II.1.7) Total value of the procurement
Value (including VAT)
997,920
Value (excluding VAT)
831,600
Currency
GBP
II.2) Description
II.2.1) Title
Cleaning of Upholstery and Carpets (Libraries and other Corporate buildings)
Contract/Lot No
1
II.2.2) CPV codes
Main CPV code
90911000
II.2.3) Place of performance
NUTS code
UKL18 – Swansea
II.2.4) Description of the procurement
Description: Cleaning of Upholstery and Carpets (Libraries and other Corporate buildings)
II.2.6) Estimated Value
Value (excluding VAT)
16,000
Currency
GBP
II.2.7) Contract dates (estimated)
Start
2026-02-02 00:00
End
2028-02-01 23:59
Duration
2 years
Possible extension
2030-01-01 23:59
Extended duration
3 years 11 months
This contract is subject to renewal
Yes
Description of renewals
24 months
II.2) Description
II.2.1) Title
Window Cleaning of Social Services and other corporate buildings
Contract/Lot No
2
II.2.2) CPV codes
Main CPV code
90911000
II.2.3) Place of performance
NUTS code
UKL18 – Swansea
II.2.4) Description of the procurement
Description: Window Cleaning of Social Services and other corporate buildings
II.2.6) Estimated Value
Value (excluding VAT)
160,000
Currency
GBP
II.2.7) Contract dates (estimated)
Start
2026-02-02 00:00
End
2028-02-01 23:59
Duration
2 years
Possible extension
2030-01-01 23:59
Extended duration
3 years 11 months
This contract is subject to renewal
Yes
Description of renewals
24 months
II.2) Description
II.2.1) Title
Out of Hours cleaning of Quadrant Bus Station
Contract/Lot No
3
II.2.2) CPV codes
Main CPV code
90911000
II.2.3) Place of performance
NUTS code
UKL18 – Swansea
II.2.4) Description of the procurement
Description: Out of Hours cleaning of Quadrant Bus Station
II.2.6) Estimated Value
Value (excluding VAT)
350,000
Currency
GBP
II.2.7) Contract dates (estimated)
Start
2026-02-02 00:00
End
2028-02-01 23:59
Duration
2 years
Possible extension
2030-01-01 23:59
Extended duration
3 years 11 months
This contract is subject to renewal
Yes
Description of renewals
24 months
II.2) Description
II.2.1) Title
Cleaning of Windows at Swansea Bus Station
Contract/Lot No
4
II.2.2) CPV codes
Main CPV code
90911000
II.2.3) Place of performance
NUTS code
UKL18 – Swansea
II.2.4) Description of the procurement
Description: Cleaning of Windows at Swansea Bus Station
II.2.6) Estimated Value
Value (excluding VAT)
57,600
Currency
GBP
II.2.7) Contract dates (estimated)
Start
2026-02-02 00:00
End
2028-02-01 23:59
Duration
2 years
Possible extension
2030-01-01 23:59
Extended duration
3 years 11 months
This contract is subject to renewal
Yes
Description of renewals
24 months
II.2) Description
II.2.1) Title
Cleaning of Public Conveniences
Contract/Lot No
5
II.2.2) CPV codes
Main CPV code
90911000
II.2.3) Place of performance
NUTS code
UKL18 – Swansea
II.2.4) Description of the procurement
Description: Cleaning of Public Conveniences
II.2.6) Estimated Value
Value (excluding VAT)
248,000
Currency
GBP
II.2.7) Contract dates (estimated)
Start
2026-02-02 00:00
End
2028-02-01 23:59
Duration
2 years
Possible extension
2030-01-01 23:59
Extended duration
3 years 11 months
This contract is subject to renewal
Yes
Description of renewals
24 months
II.3) Estimated date of publication of contract notice
2025-12-08 23:59

III)Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
Particular suitability
Small and medium-sized enterprises (SME)
Voluntary, community and social enterprises (VCSE)
III.1.3) Technical and professional ability
Additional technical selection criteria
To be confirmed in tender documents
To be confirmed in the tender documents
To be confirmed in the tender documents
To be confirmed in the tender documents
To be confirmed in the tender documents

IV)Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Envisaged maximum number of participants to the framework agreement
99
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
Yes
IV.2) Administrative information
IV.2.1) Tender period dates
Enquiry deadline
2026-01-05 00:00
Estimated award decision date
2026-01-19 23:59
IV.2.2) Tender submission deadline
2026-01-12 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
Welsh
English

VI)Complementary information
Link to source/bidding documents
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=347373
VI.1) Information about recurrence
This is a recurrent procurement
Yes
VI.5) Date of dispatch of this notice
2025-11-24 10:51

Awarding Authority:

Official name: City & County of Swansea Postal address: Civic Centre Town: Swansea Region: UKL18 Postal code: SA1 3SN Country: United Kingdom Contact Person: steve charlton Email: [email protected] Internet address http://www.swansea.gov.uk/dobusiness