Publication Date: 25/11/2025

Deadline Date: 22/12/2025

Reference: TKR-20251125-FTS-33397301

Value of Contact: £ 3,136,410

Estimated Annual Value: £ 1,045,470

Type of Procedure: services contract

Nature of Procurement: Invitation to tender (contract notice)

Description:

Haberdashers’ Academies Trust South is a Multi-Academy Trust consisting of four secondary Schools and five primary Schools and have been educating children and young people since 1876.
The Trust’s moral imperative at that time, was to ensure that every child in their care received the best possible education, in order to make the best start in life. That moral imperative remains today, underpinned by the Trust’s values of aspiration and achievement, personal responsibility, self-discipline and mutual respect.
The contract will be for three years in duration, with the option to extend for a further one period of up to two years and with a commencement date of 01 August 2026.
Full details will be included in the Invitation to Tender.
TUPE regulations apply to this contract, which involves the transfer of existing Cleaning Staff, of which some may be members of the Local Government Pension Scheme, requiring arrangements to be made for ‘Admitted Body’ status with the relevant pension fund.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://invictus-inport.com/tenders/UK-UK-London:-School-cleaning-services./KP8376Q4X4
To respond to this opportunity, please click here:
https://invictus-inport.com/respond/KP8376Q4X4
II.1.7) Total value of the procurement
Value (including VAT)
3,136,410
Value (excluding VAT)
3,136,410
Currency
GBP
II.2) Description
II.2.1) Title
Borough Cluster
Contract/Lot No
1
II.2.2) CPV codes
Main CPV code
90919300
II.2.3) Place of performance
NUTS code
UKI – LONDON
II.2.4) Description of the procurement
Borough Academy & Sports Grotto.
See PSQ for more details.
II.2.5) Award Criteria
Quality
Name:Operational Response
Weighting:85
Price
Name:Financial Response
Weighting:15
II.2.6) Estimated Value
Value (excluding VAT)
592,860
Currency
GBP
II.2.7) Contract dates (estimated)
Start
2026-08-01 00:00
End
2029-07-31 23:59
Duration
3 years
Possible extension
2031-07-31 23:59
Extended duration
5 years
This contract is subject to renewal
Yes
Description of renewals
In agreement with the client an option to extend for a further one period of up to two years.
II.2) Description
II.2.1) Title
Hatcham Cluster
Contract/Lot No
2
II.2.2) CPV codes
Main CPV code
90919300
II.2.3) Place of performance
NUTS code
UKI – LONDON
II.2.4) Description of the procurement
Hatcham College & Sports Ground, Hatcham Primary and Hatcham Free School
See PSQ document for more information
II.2.5) Award Criteria
Quality
Name:Operational Response
Weighting:85
Price
Name:Financial Response
Weighting:15
II.2.6) Estimated Value
Value (excluding VAT)
1,190,760
Currency
GBP
II.2.7) Contract dates (estimated)
Start
2026-08-01 00:00
End
2029-07-31 23:59
Duration
3 years
Possible extension
2031-07-31 23:59
Extended duration
5 years
This contract is subject to renewal
Yes
Description of renewals
In agreement with the client an option to extend for a further one period of up to two years.
II.2) Description
II.2.1) Title
Knights Cluster
Contract/Lot No
3
II.2.2) CPV codes
Main CPV code
90919300
II.2.3) Place of performance
NUTS code
UKI – LONDON
II.2.4) Description of the procurement
Knights Academy and Knights Primary
See PSQ document for more information
II.2.5) Award Criteria
Quality
Name:Operational Response
Weighting:85
Price
Name:Financial Reponse
Weighting:15
II.2.6) Estimated Value
Value (excluding VAT)
674,430
Currency
GBP
II.2.7) Contract dates (estimated)
Start
2026-08-01 00:00
End
2029-07-31 23:59
Duration
3 years
Possible extension
2031-07-31 23:59
Extended duration
5 years
This contract is subject to renewal
Yes
Description of renewals
In agreement with the client an option to extend for a further one period of up to two years.
II.2) Description
II.2.1) Title
Crayford Cluster
Contract/Lot No
4
II.2.2) CPV codes
Main CPV code
90919300
II.2.3) Place of performance
NUTS code
UKI – LONDON
II.2.4) Description of the procurement
Crayford Academy, Crayford Primary and Slade Green Primary
See PSQ document for more information
II.2.5) Award Criteria
Quality
Name:Operational Response
Weighting:85
Price
Name:Financial Response
Weighting:15
II.2.6) Estimated Value
Value (excluding VAT)
678,360
Currency
GBP
II.2.7) Contract dates (estimated)
Start
2026-08-01 00:00
End
2029-07-31 23:59
Duration
3 years
Possible extension
2031-07-31 23:59
Extended duration
5 years
This contract is subject to renewal
Yes
Description of renewals
In agreement with the client an option to extend for a further one period of up to two years.

III)Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
Particular suitability
Small and medium-sized enterprises (SME)

IV)Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive flexible procedure
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
Yes
IV.1.10) Identification of the national rules applicable to the procedure
Information about national procedures is available at
This procurement will be a multi-stage tender process. The PSQ will be followed by an initial shortlisting, with successful suppliers invited to the next stage of the process. The ITT will follow, with a second shortlisting and the top scoring bidders will be invited to the presentation stage.
IV.2) Administrative information
IV.2.1) Tender period dates
Enquiry deadline
2025-12-22 12:00
Estimated award decision date
2026-05-04 23:59
IV.2.4) Languages in which tenders or requests to participate may be submitted
English
Deadline for requests to participate
2025-12-22 12:00

VI)Complementary information
Link to source/bidding documents
https://www.find-tender.service.gov.uk/Notice/076888-2025
Conflicts assessment prepared/revised
Yes
VI.5) Date of dispatch of this notice
2025-11-25 14:05

Awarding Authority:

Official name: Haberdashers’ Academies Trust South Postal address: Jerningham Road, New Cross Town: London Region: UKI44 Postal code: SE14 5NY Country: United Kingdom Telephone: +442081332224 Email: [email protected]