Publication Date: 16/08/2024

Deadline Date: 23/08/2024

Reference: TKR-2024815-EX-1780121

Value of Contact: Not Provided

Estimated Annual Value: Not Provided

Type of Procedure: Services Contract

Nature of Procurement: Contract Notice

Description:

Contract type: Service contract

Description: The Awarding Authority require a Cleaner for our specified location.

Introduction

Relatives for Justice is a non-profit organisation, founded in April 1991. The beneficiaries of our work are individuals who have been directly bereaved and/or injured as a result of conflict related actions.

Scope of Contract

Glen Road is a large 2 floor office space with 3 main working areas that includes separate office spaces, 3 bathrooms and 2 kitchen areas. Brompton Park is a ground floor office, made up 5 smaller office spaces, 1 bathroom and kitchen facilities.

A total of 2 hours, twice per week for each office is required, totaling 8 hours per week for both sites. Days and times allocated to each office are negotiable. The successful tender must ensure they follow all health and safety regulations and are able to work on their own to organise their time and workload and ensure completion of the weekly cleaning schedule.

Tender Requirements

Responsibilities include:

Vacuuming all floors.
Sweeping and mopping all floors and stairways.
Cleaning and dusting desk areas and separate office spaces.
Cleaning and restocking all bathrooms.
Cleaning kitchen areas including washing dishes and tidying countertops.
Empty all bins and recycling boxes.
Cleaning inside of windows.
Wash kitchen towels, floor rags and dusters.
Refilling and restocking cleaning supplies.
Notify management of any repairs needed.

Review

The length of the contract will be 8 hours per week for an initial period of 12 months, with the option to extend by two further one-year periods.

Evaluation of Proposal

The contract will be awarded based on the most economically advantageous proposal applying the following selection and award criteria with allocated scoring percentages.

Award Criteria:

  • Cost charged at an hourly rate inclusive of VAT and any additional charges (80)
  • Supply 2 references (20)
  • Total marks available 100

Quantitative Assessment

The following formula will be used to evaluate price/cost.

Lowest price tendered will be awarded the maximum score available (80) – Match with award criteria.

To calculate the score for the remaining tendered price/s, the following formula will be applied. The lowest tendered price divided by the tenderer’s price (to the nearest £1) multiplied by 80.

Confidentiality

Due to the sensitivity surrounding the work carried out within Relatives for Justice, complete confidentiality and a non-judgmental approach should be taken at all times.

CPV Code(s): 90919200

NUTS code(s): UKN, UKN0, UKN06

Main site or location of works, main place of delivery or main place of performance:

Location

39 Glen Road
Belfast
BT11 8BB

Two Belfast offices, located on the Glen Road and Brompton Park.

Reference attributed by awarding authority: Not provided.

Estimated value of requirement: Not provided.

Closing date:23.8.2024 (12:00).

Address to which they must be sent: For further information regarding the above contract notice please visit:

https://www.communityni.org/opportunity/office-cleaner-tender

Other information: To apply

Tenderers must provide:

Cover letter detailing your charges as outlined in the award criteria above.
Supply 2 references
Tenders should be emailed to [email protected] for the attention of Sue Ryan and received no later than 12 noon on Friday 23rd August 2024.

TKR-2024815-EX-1780121

Awarding Authority:

Relatives For Justice

39 Glen Road

Belfast

BT11 8BB. Tel: 02890627171

Email: [email protected].

(Sue Ryan, Relatives for Justice)