Penlee House Cleaning Specification 2025-2028.pdf 210 KB Tender Query Log_v4.xlsx 12 KB

The contract will be for the provision of outsourced cleaning services to the Trust, including daily cleaning and out of term deep cleaning, for spaces including, but not limited to, teaching, office, circulation, and rest room spaces. The Provider shall establish effective management and operational level communication systems at all levels regarding the cleaning service. In addition, the Provider will also be responsible for all legal, and health and safety requirements in delivering the services.
II.1.5) Estimated total value:
Value excluding VAT:10500000 Currency: GBP
II.1.6) Information about lots
The contract is divided into lots: yes
Tenders may be submitted for all lots
II.2) Description
II.2.1) Title:Lot 1 – Primary Schools
Lot No:1
II.2.2) Additional CPV code(s)
90910000
II.2.3) Place of performance
Region code: UK
Main site or place of performance
Dartmoor Academy Trust
Primary School Sites
II.2.4) Description of the procurement:
The contract will be for the provision of outsourced cleaning services to the Trust.
The Tenderer shall establish effective management and operational level communication systems at all levels regarding the cleaning service. In addition, the Provider will also be responsible for all legal, and health and safety requirements in delivering the services.
A daily cleaning service is required in each school in accordance with an output cleaning specification focusing on the desired results or outcomes of the cleaning process rather than the Trust detailing the exact methods to achieve those results.
As the expert in the field, the Contractor is required to determine the best way to meet the performance standards set by the Trust.
The Trust require the Contractor to work flexibly with the individual school’s calendar, to enable events and lettings to be operated in collaboration with the cleaning schedule.
Lot 1 – Primary Schools is as follows:
Black Torrington Church of England Primary School
Boasley Cross Community Primary School
Bradford Primary School
Bridestowe Primary School
Bridgerule Church of England Primary School
Chagford Church of England Primary School
Exbourne Church of England Primary School
Highampton Community Primary School
Lydford Primary School
Milton Abbot Primary School
North Tawton Community Primary School and Nursery
Northlew and Ashbury Parochial Church of England Primary School
Okehampton Primary School and Foundation Unit
South Tawton Primary School
St James Church of England Primary and Nursery School
II.2.5) Award criteria

II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal:yes
Description of renewals:
Option of 2 further 1 year extensions
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.1) Title:Lot 2 – Secondary Schools
Lot No:2
II.2.2) Additional CPV code(s)
90910000
II.2.3) Place of performance
Region code: UK
Main site or place of performance
Dartmoor Academy Trust
Primary School Sites
II.2.4) Description of the procurement:
The contract will be for the provision of outsourced cleaning services to the Trust.
The Tenderer shall establish effective management and operational level communication systems at all levels regarding the cleaning service. In addition, the Provider will also be responsible for all legal, and health and safety requirements in delivering the services.
A daily cleaning service is required in each school in accordance with an output cleaning specification focusing on the desired results or outcomes of the cleaning process rather than the Trust detailing the exact methods to achieve those results.
As the expert in the field, the Contractor is required to determine the best way to meet the performance standards set by the Trust.
The Trust require the Contractor to work flexibly with the individual school’s calendar, to enable events and lettings to be operated in collaboration with the cleaning schedule.
Sites included in Lot 2 – Secondary Schools is as follows:
Tavistock College
Okehampton College
Holsworthy Community College
The Promise School
II.2.5) Award criteria

II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal:yes
Description of renewals:
Option of 2 further 1 year extensions
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.1) Title:Lot 3 – All Schools
Lot No:3
II.2.2) Additional CPV code(s)
90910000
II.2.3) Place of performance
Region code: UK
Main site or place of performance
Dartmoor Academy Trust
Primary School Sites
II.2.4) Description of the procurement:
The contract will be for the provision of outsourced cleaning services to the Trust.
The Tenderer shall establish effective management and operational level communication systems at all levels regarding the cleaning service. In addition, the Provider will also be responsible for all legal, and health and safety requirements in delivering the services.
A daily cleaning service is required in each school in accordance with an output cleaning specification focusing on the desired results or outcomes of the cleaning process rather than the Trust detailing the exact methods to achieve those results.
As the expert in the field, the Contractor is required to determine the best way to meet the performance standards set by the Trust.
The Trust require the Contractor to work flexibly with the individual school’s calendar, to enable events and lettings to be operated in collaboration with the cleaning schedule.
Sites included in Lot 3 – All Schools are as follows:
Black Torrington Church of England Primary School
Boasley Cross Community Primary School
Bradford Primary School
Bridestowe Primary School
Bridgerule Church of England Primary School
Chagford Church of England Primary School
Exbourne Church of England Primary School
Highampton Community Primary School
Lydford Primary School
Milton Abbot Primary School
North Tawton Community Primary School and Nursery
Northlew and Ashbury Parochial Church of England Primary School
Okehampton Primary School and Foundation Unit
South Tawton Primary School
St James Church of England Primary and Nursery School
Tavistock College
Okehampton College
Holsworthy Community College
The Promise School
II.2.5) Award criteria

II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal:yes
Description of renewals:
Option of 2 further 1 year extensions
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no

III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2.2) Contract performance conditions
As per the information in the procurement documents

IV.1) Description
IV.1.1) Type of procedure:
Open procedure
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 2025-03-28 Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted:EN
IV.2.5) Scheduled date for start of award procedures:
2025-03-28
IV.2.6) Minimum time frame during which the tender must maintain the tender
Duration in months:3(from the date stated for receipt of tender)
IV.2.7) Conditions for opening tenders
Date: 2025-03-28 Local time: 12:00

VI.1) Information about recurrence:
This is a recurrent procurement:no
VI.2) Information about electronic workflows
VI.3) Additional information:
Virtual Q&A Meeting
Thursday 27th February 10am via MS Teams – meeting link in the procurement documents
Site Visits
W/C 17th February – further details are contained within the procurement documents
NOTE:To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=233639.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(MT Ref:233639)
VI.4) Procedures for review
VI.4.1) Review body
Official name: Public Procurement Review Service
Postal address:Cabinet Office
Town:London
Country:United Kingdom
Telephone:+44 3450103503
E-mail:[email protected]
Internet address:https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit
VI.4.4) Service from which information about the review procedure may be obtained
Official name: Dartmoor Multi Academy Trust
Town:Okehampton, Devon
Country:United Kingdom
Telephone:+44 1409259613