Publication Date: 22/01/2026

Deadline Date: 24/04/2026

Reference: TKR-20260122-FTS-34328160

Value of Contact: £791,667

Estimated Annual Value: £263,889

Type of Procedure: Services Contract

Nature of Procurement: Invitation to tender (Contract Notice)

Description:

The successful supplier will be required to provide cleaning services for Pentrehafod School, located in Swansea, Wales.
The value of the contract is approximately £190,000 per annum.
The duration of the contract being offered is three years commencing on 1st September 2026 and concluding on 31st August 2029 and will be on a guaranteed performance basis offering a fixed annual subsidy to the school. There will be the option to extend the contract for a further term further term of one + one years.
Pentrehafod School is a large secondary school located in Hafod, Swansea, serving pupils aged 11–16. With approximately 1,131 pupils on roll, the school operates within the local authority of Swansea Council and serves a highly diverse community. Pentrehafod has a strong inclusive ethos, supporting pupils from a wide range of cultural, linguistic and socioeconomic backgrounds, and places significant emphasis on wellbeing, student voice and positive relationships across the school community.
The school is recognised nationally for its commitment to inclusion, having been the first secondary school in Wales to achieve School of Sanctuary status, reflecting its welcoming approach to refugee and asylum-seeking families. Pentrehafod also hosts a Specialist Teaching Facility supporting pupils with additional learning needs, alongside well-established provision for learners with English as an additional language. The school’s ethos centres on developing pupils who are ready, resilient, respectful and safe, underpinned by high expectations and strong community engagement.
The school places great value on their partnerships with parents and carers. They believe that pupils’ success is founded on forging positive relationships through mutual respect, and excellent teaching and learning experiences.
The motto for the school is “Learn to live, Live to learn”. This reflects the school’s philosophy of nurturing successful learners who have a lifelong love of learning and grow into confident, resilient, and caring individuals.
Please see PSQ document for more information.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Swansea:-School-cleaning-services./4DKADX5F52
To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/4DKADX5F52
II.1.7) Total value of the procurement
Value (including VAT)
950,000
Currency
GBP
II.2) Description
II.2.1) Title
Contract/Lot No
1
II.2.2) CPV codes
Main CPV code
90919300
II.2.3) Place of performance
NUTS code
UKL18 – Swansea
II.2.5) Award Criteria
Quality
Name:Criterion 1
Weighting:70
Price
Name:Criterion 2
Weighting:30
II.2.7) Contract dates (estimated)
Start
2026-09-01 00:00
End
2029-08-31 23:59
Duration
3 years
Possible extension
2031-08-31 23:59
Extended duration
5 years
This contract is subject to renewal
Yes
Description of renewals
1+1
Please see PSQ document for more information.

III)Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
Particular suitability
Small and medium-sized enterprises (SME)

IV)Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive flexible procedure
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
Yes
IV.1.10) Identification of the national rules applicable to the procedure
Information about national procedures is available at
Please see PSQ document for more information.
IV.2) Administrative information
IV.2.1) Tender period dates
Enquiry deadline
2026-02-20 12:00
Estimated award decision date
2026-06-08 23:59
IV.2.2) Tender submission deadline
2026-04-24 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
English

VI)Complementary information
Link to source/bidding documents
https://www.find-tender.service.gov.uk/Notice/005779-2026
Conflicts assessment prepared/revised
Yes
VI.5) Date of dispatch of this notice
2026-01-22 14:05

Awarding Authority:

Pentrehafod School Postal address: Pentrehafod School, Pentre Mawr Road Town: Swansea Region: UKL18 Postal code: SA1 2NN Country: United Kingdom Contact Person: Simon Quill Telephone: 01276 673896 Email: [email protected]