Publication Date: 10/11/2025

Deadline Date: 10/12/2025

Reference: TKR-20251110-FTS-33170396

Value of Contact: £482,000

Estimated Annual Value: £ 160,667

Type of Procedure: services contract

Nature of Procurement: Invitation to tender (contract notice)

Description:

Roxeth Primary School and Vaughan Primary School are both situated within the London Borough of Harrow. Roxeth Primary School is located at Brickfields, Byron Hill Road, Harrow-on-the-Hill, Middlesex, HA2 0JA, while Vaughan Primary School is located at The Gardens, West Harrow, HA1 4EL.
The requirement comprises the provision of cleaning services for both Roxeth Primary School and Vaughan Primary School. The two schools are being tendered together as a cluster to achieve consistency of service delivery and operational efficiency across both sites.
Further information on the Client’s requirements can be found at Attachment 1 Specification and Attachment 2 Client Data.
The Contract period will be for 3 years initially, with the option to extend for two further one-year periods at the discretion of the Client.
Please note:Vaughan Primary School is currently in the midst of a planning application which if approved, will incorporate a new modular build of 93m2 on the school site. This will comprise of 1 classroom, 1 office and two toilet cubicles. Any new contract will have to take account of these additional new requirements. The new modular build will be on site in December.
In addition to this Vaughan Primary School would like to have a cleaner on site between 11.30am – 1.30pm with a specific remit to maintain the hygiene of the student and staff toilets, including the replacement of any consumables, disposing of rubbish, maintaining the cleanliness of the water fountains and the staffroom during this busy lunchtime period.
II.1.5) Estimated Total Value
Value (including VAT)
578,400
Value (excluding VAT)
482,000
Currency
GBP
II.1.7) Total value of the procurement
Value (including VAT)
578,400
Value (excluding VAT)
482,000
Currency
AED
II.2) Description
II.2.1) Title
Contract/Lot No
1
II.2.2) CPV codes
Main CPV code
90919300
II.2.3) Place of performance
NUTS code
UKI – LONDON
II.2.5) Award Criteria
Price
Name:Simple description
Weighting:Quality Assessment: 60% of overall score
Price Assessment:40% of overall score
See ITT Part A document for full breakdown
II.2.6) Estimated Value
Value (excluding VAT)
482,000
Currency
AED
II.2.7) Contract dates (estimated)
Start
2026-09-01 00:00
End
2029-08-31 23:59
Duration
3 years
Possible extension
2031-08-31 23:59
Extended duration
5 years
This contract is subject to renewal
Yes
Description of renewals
Option to extend for two further one-year periods at the discretion of the Client.

IV)Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive flexible procedure
IV.1.10) Identification of the national rules applicable to the procedure
Information about national procedures is available at
This competitive flexible procedure will be conducted in two stages. The two stages are set out in detail in the tendering documentation, and summarised briefly below:
1) Stage 1 – Invitation to Participate. Suppliers are invited to request to participate in the tender by completing the required Stage 1 response documentation. Suppliers will be assessed in line with the Conditions of Participation set out in the Stage 1 documentation and the process outlined in the tendering documentation, in order to select suppliers to progress to Stage 2.
2) Stage 2 – Invitation to Submit a Final Tender. Suppliers successful in being selected at Stage 1 (in line with the process as set out in detail in the tendering documentation) will be invited to submit a final tender, and will be scored in line with the award criteria and methodology set out within the tendering documentation for Stage 2
IV.2) Administrative information
IV.2.1) Tender period dates
Enquiry deadline
2025-12-03 17:00
Estimated award decision date
2026-06-01 23:59
IV.2.4) Languages in which tenders or requests to participate may be submitted
English
Deadline for requests to participate
2025-12-10 12:00

VI)Complementary information
Link to source/bidding documents
https://www.find-tender.service.gov.uk/Notice/072372-2025
Conflicts assessment prepared/revised
Yes
VI.5) Date of dispatch of this notice
2025-11-10 12:14

Awarding Authority:

Official name: Roxeth Primary School Postal address: Brickfields, Byron Hill Road Town: Harrow Region: UKI74 Postal code: HA2 0JA Country: United Kingdom Email: [email protected]