Publication Date: 12/01/2026

Deadline Date: 06/02/2026

Reference: TKR-20260112-FTS-34130349

Value of Contact: £23,769,261

Estimated Annual Value: £4,753,852

Type of Procedure: Services Contract

Nature of Procurement: Invitation to Tender (Contract Notice)

Description:

The University of South Wales Group is seeking to appoint a single contractor to manage its provision of Cleaning Services across the group. The Group includes:
The University of South Wales
USW Student Union
Royal Welsh College of Music & Drama
The College Merthyr Tydfil
The successful contractor will deliver comprehensive daily cleaning, deep cleans and accommodation cleaning across the University of South Wales Group. The start date for this service will be 1st August 2026.USW operates different cleaning specifications for different areas of its campuses. Areas which are student facing i.e. entrances, washrooms and classrooms fall under an output specification whereby a set standard is to be maintained. Areas which are not student facing i.e. staff offices, fall under an input cleaning specification whereby cleaning will be completed to the required standard once every two weeks.
The scope of services includes, but is not limited to, the following:
General Cleaning Duties
Washroom Cleaning
High-Touch Surface Sanitisation
Entrance and Reception Areas
Waste Management
Periodic and Reactive Cleaning
Quality Assurance and Reporting
Staffing and Supervision
Environmental and Health & Safety Compliance
Innovation
Vehicles
Pest Control
Window Cleaning
Washroom Services .
II.1.7) Total value of the procurement
Value (including VAT)
28,523,113
Value (excluding VAT)
23,769,261
Currency
GBP
II.2) Description
II.2.1) Title
Contract/Lot No
1
II.2.2) CPV codes
Main CPV codes
39800000
90000000
II.2.3) Place of performance
NUTS code
UKL22 – Cardiff and Vale of Glamorgan
UKL15 – Central Valleys
II.2.5) Award Criteria
Quality
Name:Capacity & Capability
Weighting:100.00
II.2.6) Estimated Value
Value (excluding VAT)
23,769,261
Currency
GBP
II.2.7) Contract dates (estimated)
Start
2026-08-01 00:00
End
2031-07-31 23:59
Duration
5 years
Possible extension
2036-07-31 23:59
Extended duration
10 years
This contract is subject to renewal
Yes
Description of renewals
five year original term with optional annual extension up to a ten year term.

III)Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
Particular suitability
Small and medium-sized enterprises (SME)

IV)Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive flexible procedure
IV.1.10) Identification of the national rules applicable to the procedure
Information about national procedures is available at
Stage 1:Invitation to Participate
The Contracting Authority invites all suppliers to participate in the Procurement Process by issuing the Tender Notice and this Invitation to Participate. Interested suppliers who wish to participate in this Procurement Process shall complete and submit a WPSQ Response by the WPSQ Return Date set out in the Procurement Timetable set out in section B3. The Contracting Authority will assess all WPSQ Responses submitted in accordance with the terms of the IPD. In this first stage, an overall minimum quality threshold will be set at 60%. Submissions scoring 59% or less will be dismissed. All suppliers who score 60% or more and pass the WSPQ will be invited to Stage 2 (the “Shortlisted Suppliers”)
Stage 2:Tender stage
Following Stage 1, the Contracting Authority shall provide the ITT to the Shortlisted Suppliers and shall invite the Shortlisted Suppliers to submit a Tender in accordance with the ITT and such Tenders shall be evaluated in accordance with the terms of the ITT.
Following the submission of tenders, University of South Wales may, at its discretion, conduct clarification and / or negotiation with suppliers. Should this take place suppliers will be invited to submit best and final offers.
IV.2) Administrative information
IV.2.1) Tender period dates
Enquiry deadline
2026-01-23 12:00
Estimated award decision date
2026-05-30 23:59
IV.2.4) Languages in which tenders or requests to participate may be submitted
English
Welsh
Deadline for requests to participate
2026-02-06 12:00

VI)Complementary information
Link to source/bidding documents
https://www.find-tender.service.gov.uk/Notice/002144-2026
Conflicts assessment prepared/revised
Yes
Risk details
USW has identified a range of known knowns, known unknowns, and unknown knowns associated with a long-term cleaning services contract. While the current estate and service requirements are clearly defined, foreseeable changes such as estate expansion, decommissioning of buildings, mergers, and regulatory change may necessitate contract modification over the 10-year term.
VI.5) Date of dispatch of this notice
2026-01-12 10:20

Awarding Authority:

University of South Wales Postal address: University of South Wales, Town: Pontypridd Region: UKL15 Postal code: CF37 1DL Country: United Kingdom Email: [email protected]