Publication Date: 15/01/2026

Deadline Date: 12/01/2026

Reference: TKR-20260115-FTS-34213572

Value of Contact: £1,986,000

Estimated Annual Value: £397,200

Type of Procedure: Services Contract

Nature of Procurement: Additional information (Contract Notice)

Description:

Swale Borough Council is inviting tenders for the Provision of Minor Maintenance and Cleansing of Public Conveniences. Two contracts will be awarded to one supplier.
The contracts will involve opening and closing public conveniences; cleansing and maintaining them (undertaking minor maintenance works); providing consumables; undertaking hygiene services and dispose of corresponding waste.
The contract for Lot 1 shall commence on 01/04/26 and terminate on 31/03/31. The council may extend the opportunity for a further 1 year. The contract for Lot 2 shall commence on 01/04/26 and terminate on 31/03/27. The council may extend the opportunity for 1 year periods of up to a further 5 years. The tenderer who submits the Most Advantageous Tender will be awarded the contracts.
The Invitation to Tender document must be submitted / uploaded on the Council’s e-tendering portal. The closing date for submission of Expressions of Interest and the closing date for the ITT is 12 February 2026 at 12:00 noon.
All communication / clarifications must be submitted via the e-tendering portal.
https://www.delta-esourcing.com/delta/respondToList.html?accessCode=XZX7ZE5E6U
To view this notice, please click here:
https://www.kentbusinessportal.org.uk/delta/viewNotice.html?noticeId=996881131
II.1.7) Total value of the procurement
Value (including VAT)
2,383,200
Value (excluding VAT)
1,986,000
Currency
GBP
II.2) Description
II.2.1) Title
1
Contract/Lot No
1
II.2.2) CPV codes
Main CPV codes
33191000
45215500
90000000
90900000
90910000
90911200
II.2.3) Place of performance
NUTS code
UKJ4 – Kent
II.2.4) Description of the procurement
Lot 1 will be offered on a 5 + 1 year basis.
•Central Avenue at Sittingbourne, ME10 4BX
•Milton Creek Country Park, Sittingbourne, ME10 2DE
•King George V Playing fields toilet, Sittingbourne ME10 1QX
•Park Road, Faversham, ME13 8ES
•Faversham Recreation ground Sports Changing Facilities including overnight clean ready for Sunday play. Descaling shower heads/ taps (quarterly). WC, Urinals, showers, sinks, changing rooms, and community room, kitchen and toilet.
•Bartons Point, Isle of Sheppey ME12 2BX. This includes the toilets, showers and the sluice room. Descaling shower heads/ taps (quarterly).
•Minster Leas public toilet
•Rose Street at Sheerness, ME12 1UA
•Leysdown Beach Services, Grove Avenue, ME12 4QE
•Beachfields, Sheerness, ME12 1RE
II.2.5) Award Criteria
Quality
Name:Quality
Weighting:40
Price
Name:Price
Weighting:60
II.2.6) Estimated Value
Value (excluding VAT)
1,620,000
Currency
GBP
II.2.7) Contract dates (estimated)
Start
2026-04-01 00:00
End
2031-03-31 23:59
Duration
5 years
Possible extension
2032-03-31 23:59
Extended duration
6 years
This contract is subject to renewal
Yes
Description of renewals
The Council may extend the contract by up to one year.
II.2) Description
II.2.1) Title
2
Contract/Lot No
2
II.2.2) CPV codes
Main CPV codes
33191000
45215500
90000000
90900000
90910000
90911200
II.2.3) Place of performance
NUTS code
UKJ4 – Kent
II.2.4) Description of the procurement
This lot consists of facilities where it is the intention of the council to close or transfer the asset at some point most likely within the first 12 months of the contract (although this timescale may extend). If an asset is transferred or closed then that facility will be removed from the contract and the entire priced costs for that facility for opening, closing, cleansing, maintaining, consumable provision, overheads etc will be removed from the monthly billing process. Facilities in Lot 2 may be removed from the contract with 3 months notification to the Contractor.
Consequently, this contract will be awarded on a rolling one-year basis up to six years in total.
It is possible that facilities in this list may be varied to the Lot 1 contract over time (in agreement with both parties).
II.2.5) Award Criteria
Quality
Name:Quality
Weighting:40
Price
Name:Price
Weighting:60
II.2.6) Estimated Value
Value (excluding VAT)
366,000
Currency
GBP
II.2.7) Contract dates (estimated)
Start
2026-04-01 00:00
End
2027-03-31 23:59
Duration
1 year
Possible extension
2032-03-31 23:59
Extended duration
6 years
This contract is subject to renewal
Yes
Description of renewals
At the Authority’s sole and exclusive option, the Contract Period may be extended for further periods of 1 year at a time up to a maximum of 5 additional years.

III)Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
Particular suitability
Small and medium-sized enterprises (SME)
III.1.3) Technical and professional ability
Additional technical selection criteria
N/A
N/A
III.1.7) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them
Invoices should be submitted electronically to [email protected]

IV)Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
Yes
IV.2) Administrative information
IV.2.1) Tender period dates
Enquiry deadline
2026-02-02 17:00
Estimated award decision date
2026-02-23 23:59
IV.2.2) Tender submission deadline
2026-02-12 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
English

VI)Complementary information
Link to source/bidding documents
https://www.kentbusinessportal.org.uk/respond/6X464HNX39
https://www.find-tender.service.gov.uk/Notice/003471-2026
Conflicts assessment prepared/revised
Yes
Risk details
Local Authorities face continued financial challenges. Future financial risks are unknown. With limited funds, Local Authorities have to regularly review and consider the value of non-statutory functions (of which public conveniences are a non statutory service). To mitigate against this risk and provide some longer term stability, Swale BC undertook a full review of public conveniences prior to this tender. Three facilities were closed prior to tender. The facilities (as best known at this point in time) where there may be future changes have been highlighted in the tender as a separate Lot. This transparent approach enables bidders to consider options for pricing, aware of the potential shorter-term outcomes. However, more future changes are entirely possible and unknown at this point in time.
Local Government Reform is likely to be a factor during the term of this contract. The impacts of this are unknown as yet.
The indexation clauses track national average indices for wages rather than minimum or real living wages. It is possible that minimum/ real living wages may rise at a higher rate than average wages. Bidders are to consider this as part of their pricing model.
Where the relevant conditions under Schedule 8 of the Act are satisfied, any modification of the Contract to remedy the identified risks is likely to be treated as a permitted contract modification in line with The Procurement Act 2023.
VI.5) Date of dispatch of this notice
2026-01-15 12:45

Awarding Authority:

Swale Borough Council Postal address: Swale House, East Street Town: Sittingbourne Region: UKJ43 Postal code: ME10 3HT Country: United Kingdom Email: [email protected]