Provision of Window and Glazing Cleaning

Publication Date: 10/02/2026

Deadline Date: 12/03/2026

Reference: TKR-20260210-PCS-34626616

Value of Contact: £350,000

Estimated Annual Value: Check Contract

Type of Procedure: Services Contract

Nature of Procurement: Invitation to Tender (Contract Notice)

Description:

The establishment of a contract for the provision of window and glazing cleaning to various buildings and structures owned and/or operated by North Lanarkshire Council. Buildings and structures that fall within scope of this project include but are not limited to office accommodation, schools and educational establishments, depots and warehouses, residential and care facilities, concert venues, libraries, halls, pedestrian bridges and glazed structures. Services required to be delivered throughout the duration of the contract will fall within general window and glazing cleaning however in some instances, properties and structures may require specialist access techniques to be undertaken due to design features to undertake and complete requirements. As a result, contractors may be required to undertake works via specialist access methods such as; long water fed poles, mobile elevated work platforms, self-propelled booms, cradles and rope access and have to demonstrate their ability and experience to undertake such work.
II.1.5) Estimated Total Value
Value (excluding VAT)
350,000
Currency
GBP
II.2) Description
II.2.1) Title
Educational Establishments
Contract/Lot No
2
II.2.2) CPV codes
Main CPV code
90911300
II.2.3) Place of performance
NUTS code
UKM84 – North Lanarkshire
II.2.4) Description of the procurement
Lot 2 comprises of all Educational establishments maintained by the Councils Facility Support Services on behalf of the Councils Education, Skills and Youth Employment Services. Requirements within this lot include Nursery Schools, Primary Schools, Secondary Schools and Additional Support Needs Schools. These will consist of one internal and one external clean per annum per school of all external windows. In the main, Primary schools require to be scheduled within term time and access times would be typically between 7.00am and 4.00pm.
There are currently 19 campuses within this lot that are Public Private Partnership (PPP) buildings. 17 of these schools are owned by TSNL (Transform School North Lanarkshire) and they subcontract Facilities management to Equans and as a result, the Contractor may have to undergo a separate vetting process in order to undertake work at PPP schools. There are an additional 2 high schools which are owned by DBMF co who subcontract Facilities management to OCS. Frequency is two internal and two external cleans per annum per campus of all external windows. PPP Schools require window and glazing cleaning to be conducted during school holidays only with Primary schools within PPP to be scheduled for Easter and October and Secondary schools scheduled for summer break and Christmas Break. RAMS must be provided prior to accessing to any PPP Schools. Hub southwest
All other schools require internal cleaning to be completed by 8.45am and external cleaning to be completed out with intervals at all schools and period changes within High Schools.
A number of buildings within this lot will require specialist access techniques to be utilised due to design features to undertake and complete requirements. As a result, the Contractor may be required to undertake works via specialist access methods such as: long water fed poles, Mobile Elevated Work Platforms, self-propelled booms, cradles and rope access.
Under no circumstances will any roof access be allowed to enable window cleaning for this lot.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
II.2.5) Award Criteria
Quality
Name:Quality
Weighting:40
Price
Weighting:60
II.2.7) Contract dates (estimated)
Duration in days
1440
This contract is subject to renewal
Yes
Description of renewals
The initial period of the Contract will be 36 months with the option to extend for up to a further 12 months. The extension period will be at the Council’s sole discretion. Following expiry of the Contract, the Council may elect to re-tender requirements.
II.2.11) Information about options
Options: No
II.2) Description
II.2.1) Title
Residential and Care Establishments
Contract/Lot No
3
II.2.2) CPV codes
Main CPV code
90911300
II.2.3) Place of performance
NUTS code
UKM84 – North Lanarkshire
II.2.4) Description of the procurement
Lot 3 comprises of all Residential and Care Establishments. Requirements within this lot include Sheltered Housing Complexes, Care Homes, Day Care Centres and any other Care Facility the Council operates.
A number of buildings within this lot will require specialist access techniques to be utilised due to design features to undertake and complete requirements. As a result, the Contractor may be required to undertake works via specialist access methods such as: long water fed poles, Mobile Elevated Work Platforms, self-propelled booms, cradles and rope access.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
II.2.5) Award Criteria
Quality
Name:Quality
Weighting:40
Price
Weighting:60
II.2.7) Contract dates (estimated)
Duration in days
1440
This contract is subject to renewal
Yes
Description of renewals
The initial period of the Contract will be 36 months with the option to extend for up to a further 12 months. The extension period will be at the Council’s sole discretion. Following expiry of the Contract, the Council may elect to re-tender requirements.
II.2.11) Information about options
Options: No
II.2) Description
II.2.1) Title
Operational Property and Specialist Structures
Contract/Lot No
1
II.2.2) CPV codes
Main CPV code
90911300
II.2.3) Place of performance
NUTS code
UKM84 – North Lanarkshire
II.2.4) Description of the procurement
Lot 1 comprises of buildings and property that allows the Council to undertake its daily operational business as well as facilities utilised by the general public. Requirements within this lot include but are not limited to, small single storey buildings to large office complexes up to 10 storeys, depots and warehouses, leisure centres, libraries and halls.
This lot also contains a number of specialist structures that require glazing to be cleaned due to their specialist design features.
A number of buildings within this lot will/may require specialist access techniques to be utilised due to design features to undertake and complete requirements. As a result, the Contractor may be required to undertake works via specialist access methods such as: long water fed poles, Mobile Elevated Work Platforms, self-propelled booms, cradles and rope access.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
II.2.5) Award Criteria
Quality
Name:Quality
Weighting:40
Price
Weighting:60
II.2.7) Contract dates (estimated)
Duration in days
1440
This contract is subject to renewal
Yes
Description of renewals
The initial period of the Contract will be 36 months with the option to extend for up to a further 12 months. The extension period will be at the Council’s sole discretion. Following expiry of the Contract, the Council may elect to re-tender requirements.
II.2.11) Information about options
Options: No

III)Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
As per tender documentation.
III.1.2) Economic and financial standing
List and brief description of selection criteria
As per tender documentation.
III.1.3) Technical and professional ability
List and brief description of selection criteria
As per tender documentation.
Minimum level(s) of standards possibly required
As per tender documentation.
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision
As per tender documentation.
III.2.2) Contract performance conditions
As per tender documentation.

IV)Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.2) Administrative information

IV.2.2) Tender submission deadline
2026-03-12 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
English
IV.2.5) Scheduled date for start of award procedures
2026-03-12 12:00
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in days
120
from the date stated for receipt of tender
IV.2.7) Conditions for opening of tenders
Date: 2026-03-12 12:00

VI)Complementary information
Link to source/bidding documents
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB549249
VI.1) Information about recurrence
This is a recurrent procurement
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Tenderers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 30634. For more information see:http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

A sub-contract clause has been included in this contract. For more information see:http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see:https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 30634. For more information see:http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

A sub-contract clause has been included in this contract. For more information see:http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see:https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/

A summary of the expected community benefits has been provided as follows:
As per tender documents published on PCS-T

(SC Ref:822991)
VI.4) Procedures for review
VI.4.1) Review body
Official name
Scottish Courts
Town:Edinburgh
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures
An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014, may bring proceedings in the Sheriff Court or the Court of Session.
VI.5) Date of dispatch of this notice
2026-02-10 00:00

Awarding Authority:

North Lanarkshire Council Postal address: Civic Centre, Windmillhill Street Town: Motherwell Region: UKM84 Postal code: ML1 1AB Email: [email protected] Internet address http://www.northlanarkshire.gov.uk