Publication Date: 27/02/2026

Deadline Date: 31/03/2026

Reference: TKR-20260227-FTS-34958707

Value of Contact: £795,000

Estimated Annual Value: £265,000

Type of Procedure: Services Contract

Nature of Procurement: Invitation to Tender (Contract Notice)

Description:

At Richard Hale, our mission is clear: to guide every student towards a future where they embody respect, ambition, and commitment. We instil in our students the values of ‘Respect for Others’, encouraging them to be individuals of character who not only respect the community, but also strive to contribute positively to society. We foster a culture of Aiming High, ensuring that every student reaches their full potential. Moreover, we nurture a sense of Commitment, urging students to engage actively in both personal growth and school life, enriching their experiences and those around them.
We are a boys’ school for students aged 11 to 18, with a mixed Sixth Form. Further information regarding the School can be obtained here: https://richardhale.herts.sch.uk/
Tender information:
The successful tenderer will be required to provide excellent cleaning services at Richard Hale School, which has 1220 pupils and 130 teaching and support staff.
The contract term being tendered for 3 years, from 01/08/2026 – 31/07/2029. There is an option for a further extension period for up to two additional years to 31/07/2031.
The contract offers an excellent opportunity to review and propose enhancements to the current cleaning services at the schools. This includes both core term time cleaning and periodic deep cleaning throughout the year.
The school is keen to secure a high quality cleaning service whereby its students are able to enjoy excellence in education, supported by excellently kept facilities.
The school expects both a tightly managed service and high levels of productivity to be delivered by the cleaning staff at all times. The school particularly requires on visible, proactive, efficient and effective management of the contract, ensuring a clean school at all times whilst supporting, encouraging and developing the cleaning staff and supervisors.
The school is not obliged to accept the lowest price submitted for this tender, rather the school is keen to secure best value from this contract and to deliver best value to its students. Innovative and creative ideas as to how the cleaning services can be developed and improved, will be welcomed. The school seeks a contractor that is keen to work in partnership and who will deliver to its highest abilities, at all times.
Competitive Flexible Procedure
This procurement will be run under the Competitive Flexible Procedure. This will follow a two stage approach, with stage 1 being the Procurement Specific Questionnaire (PSQ). Here a minimum of 5 candidates (or less, in the event less than 5 meet the minimum criteria) and a maximum of 10 candidates, will progress to stage 2. Any selection of tenderers will be based solely on the criteria set out for the procurement and a minimum score of 60% must be achieved.
Selected tenderers will then be invited to stage 2, the Invitation To Tender (ITT). Here, the evaluation of tender response will be set as 35% price and 65% quality.
Value of contract:
The annual value of the current contract is £159,000
Therefore the value of this contract is £795,000
The contract shall be a fixed price contract with invoices raised monthly to the school. The tender process will be run under a two stage Competitive Flexible procedure.
Additional requirements and information:
•The school has a minimum requirement for a contractor’s employers’ liability and public liability insurances of £5 million
•The minimum annual turnover that your company must have achieved to be considered for this opportunity is £750,000
•There are not incumbent cleaning staff currently within the Local Government Pension Scheme
•The cleaning services are currently contracted to Evergreen Facilities Services
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Hertford:-School-cleaning-services./J5W7Y68J5F
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/J5W7Y68J5F
II.1.7) Total value of the procurement
Value (including VAT)
954,000
Value (excluding VAT)
795,000
Currency
GBP
II.2) Description
II.2.1) Title
Contract/Lot No
1
II.2.2) CPV codes
Main CPV code
90919300
II.2.3) Place of performance
NUTS code
UKH23 – Hertfordshire
II.2.5) Award Criteria
Quality
Name:Quality
Weighting:65
Price
Name:Price
Weighting:35
II.2.6) Estimated Value
Value (excluding VAT)
795,000
Currency
GBP
II.2.7) Contract dates (estimated)
Start
2026-08-01 00:00
End
2029-07-31 23:59
Duration
3 years
Possible extension
2031-07-31 23:59
Extended duration
5 years
This contract is subject to renewal
Yes
Description of renewals
There is an option for a further extension period for up to two additional years to 31/07/2031.

III)Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
Particular suitability
Small and medium-sized enterprises (SME)
Voluntary, community and social enterprises (VCSE)

IV)Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive flexible procedure
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
Yes
IV.1.10) Identification of the national rules applicable to the procedure
Information about national procedures is available at
This procurement will be run under the Competitive Flexible Procedure. This will follow a two stage approach, with stage 1 being the Procurement Specific Questionnaire (PSQ). Here a minimum of 5 candidates (or less, in the event less than 5 meet the minimum criteria) and a maximum of 10 candidates, will progress to stage 2. Any selection of tenderers will be based solely on the criteria set out for the procurement and a minimum score of 60% must be achieved.
Selected tenderers will then be invited to stage 2, the Invitation To Tender (ITT). Here, the evaluation of tender response will be set as 35% price and 65% quality.
IV.2) Administrative information
IV.2.1) Tender period dates
Enquiry deadline
2026-03-31 12:00
Estimated award decision date
2026-06-22 23:59
IV.2.4) Languages in which tenders or requests to participate may be submitted
English
Deadline for requests to participate
2026-03-31 12:00

VI)Complementary information
Link to source/bidding documents
https://www.find-tender.service.gov.uk/Notice/017757-2026
Conflicts assessment prepared/revised
Yes
VI.5) Date of dispatch of this notice
2026-02-27 10:38

Awarding Authority:

Richard Hale School Postal address: Hale Road Town: Hertford Region: UKH23 Postal code: SG13 8EN Country: United Kingdom Contact Person: Rachel OGrady Telephone: +44 1252 977017 Email: [email protected]