Publication Date: 03/03/2026

Deadline Date: 09/04/2026

Reference: TKR-20260303-FTS-35011756

Value of Contact: £2,720,000

Estimated Annual Value: £906,667

Type of Procedure: Services Contract

Nature of Procurement: Invitation to Tender (Contract Notice)

Description:

Lo 1 – Catering Services
Sir Thomas Rich’s School (and Sixth Form) is currently out to tender for the provision of a full daily catering service.
The contract is being offered for three years with the option to extend for a further two periods of 12 months. The contract commencement date is 26 October 2026
The services at the school are an outsourced provision.
The Contractor will be responsible for the provision of a full school food catering service for the pupils and staff at the school. This will consist of breakfast and morning breaks and full lunch service for each school day.
The catering facilities at the school include two kitchens, one for the main school and one in the Sixth Form. There is also currently a snack pod for the main school. There is an After School Service ‘Late Clubs’ provision.
Across the school there are currently 1238 pupils on roll for the academic year 2025/26. Of this figure, 66 pupils are entitled to Free School Meals.
TUPE is expected to apply, details of which can be found in the tender documentation.
There are presently no members of the catering staff who have membership of the LGPS.
The school is keen to further increase uptake and continue the good work already in place for catering. It wishes to do so by working closely with the successful contractor in developing and continuously improving the service and partnership during the period of the contract and by introducing innovative and creative ideas as submitted in the tender process and ongoing.
The school is aware that there are always opportunities to improve and modernise. They are interested in ensuring that the caterers provide the best possible service, introducing new menu ideas and initiatives so that pupils are all eating and utilising the service regularly.
Lot 2 – Cleaning Services
Sir Thomas Rich’s School is currently out to tender for the provision of a full daily cleaning service.
The contract is being offered for three years with the option to extend for a further two periods of 12 months. The contract commencement date is 26 October 2026
The contract is for a full daily cleaning service during term time and periodic cleaning outside of term time.
TUPE is expected to apply, details of which can be found in the tender documentation.
There are presently no members of the cleaning staff who have membership of the LGPS.
II.1.7) Total value of the procurement
Value (including VAT)
5,440,000
Value (excluding VAT)
2,720,000
Currency
GBP
II.2) Description
II.2.1) Title
Catering Services
Contract/Lot No
1
II.2.2) CPV codes
Main CPV code
55524000
II.2.4) Description of the procurement
Sir Thomas Rich’s School (and Sixth Form) is currently out to tender for the provision of a full daily catering service.
The contract is being offered for three years with the option to extend for a further two periods of 12 months. The contract commencement date is 26 October 2026
The services at the school are an outsourced provision.
The Contractor will be responsible for the provision of a full school food catering service for the pupils and staff at the school. This will consist of breakfast and morning breaks and full lunch service for each school day.
The catering facilities at the school include two kitchens, one for the main school and one in the Sixth Form. There is also currently a snack pod for the main school. There is an After School Service ‘Late Clubs’ provision.
Across the school there are currently 1238 pupils on roll for the academic year 2025/26. Of this figure, 66 pupils are entitled to Free School Meals.
TUPE is expected to apply, details of which can be found in the tender documentation.
There are presently no members of the catering staff who have membership of the LGPS.
The school is keen to further increase uptake and continue the good work already in place for catering. It wishes to do so by working closely with the successful contractor in developing and continuously improving the service and partnership during the period of the contract and by introducing innovative and creative ideas as submitted in the tender process and ongoing.
The school is aware that there are always opportunities to improve and modernise. They are interested in ensuring that the caterers provide the best possible service, introducing new menu ideas and initiatives so that pupils are all eating and utilising the service regularly.
II.2.5) Award Criteria
Quality
Name:Quality
Weighting:90
Price
Name:Price
Weighting:10
II.2.6) Estimated Value
Value (excluding VAT)
2,000,000
Currency
GBP
II.2.7) Contract dates (estimated)
Start
2026-10-26 00:00
End
2029-10-25 23:59
Duration
3 years
Possible extension
2031-10-26 00:59
Extended duration
5 years
This contract is subject to renewal
Yes
Description of renewals
The duration detailed above includes the initial term of 3 years as well as the 2 optional contract extension periods of 12 months each.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number
1
Maximum number
5
II.2.11) Information about options
Options: Yes
Description of options
The contract will be awarded for an initial period of 3 years with 2 possible extensions of 12 months meaning a maximum contract length of 5 years.
II.2) Description
II.2.1) Title
Cleaning Services
Contract/Lot No
2
II.2.2) CPV codes
Main CPV code
90919300
II.2.4) Description of the procurement
Lot 2 – Cleaning Services
Sir Thomas Rich’s School is currently out to tender for the provision of a full daily cleaning service.
The contract is being offered for three years with the option to extend for a further two periods of 12 months. The contract commencement date is 26 October 2026
The contract is for a full daily cleaning service during term time and periodic cleaning outside of term time.
TUPE is expected to apply, details of which can be found in the tender documentation.
There are presently no members of the cleaning staff who have membership of the LGPS.
II.2.5) Award Criteria
Quality
Name:Quality
Weighting:90
Price
Name:Price
Weighting:10
II.2.6) Estimated Value
Value (excluding VAT)
720,000
Currency
GBP
II.2.7) Contract dates (estimated)
Start
2026-10-26 00:00
End
2029-10-25 23:59
Duration
3 years
Possible extension
2031-10-26 00:59
Extended duration
5 years
This contract is subject to renewal
Yes
Description of renewals
The duration detailed above includes the initial term of 3 years as well as the 2 optional contract extension periods of 12 months each.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number
1
Maximum number
5
II.2.11) Information about options
Options: Yes
Description of options
The contract will be awarded for an initial period of 3 years with 2 possible extensions of 12 months meaning a maximum contract length of 5 years.

III)Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
Particular suitability
Small and medium-sized enterprises (SME)

IV)Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive flexible procedure
IV.1.10) Identification of the national rules applicable to the procedure
Information about national procedures is available at
Duty to Consider Lots
As part of the initial project set up and approval stage of the tender process, Sir Thomas Rich’s School discussed with Minerva the
possibility of splitting the tender into more than one lot/contract. On the basis that Sir Thomas Rich’s School is a single site it was agreed that lots were not appropriate for this tender process.
Full details of the description of the process being used are contained within the documents accompanying this tender.
Stage 1 Conditions of participation with evaluation
Suppliers are invited to submit a Procurement Specific Questionnaire (PSQ) response. Submissions will be evaluated based on the criteria detailed in the PSQ documentation. A maximum of five suppliers will be taken forward to the Invitation to Tender stage of the process. Where less than five suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the Invitation to Tender stage. Where more than five suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the Invitation to Tender stage.
Stage 2 Invitation to Tender with evaluation
Suppliers shortlisted to the Invitation to Tender (ITT) stage will be required to submit their final tender and will be evaluated on the criteria detailed in the ITT documentation. Envisaged shortlist of the three highest scoring bidders to be invited to:
Stage 3 Presentation Day
Stage 4 Assessment Summaries and Publication of Contract Award Notice (commencing 8 working day standstill period)
Stage 5 Publication of Contract Details Notice
Further details of the CFP can be found in the documentation accompanying this tender.
IV.2) Administrative information
IV.2.1) Tender period dates
Enquiry deadline
2026-03-16 17:00
Estimated award decision date
2026-09-15 23:59
IV.2.4) Languages in which tenders or requests to participate may be submitted
English
Deadline for requests to participate
2026-04-09 17:00

VI)Complementary information
Link to source/bidding documents
https://in-tendhost.co.uk/minervapcs/aspx/Home
https://www.find-tender.service.gov.uk/Notice/018821-2026
Conflicts assessment prepared/revised
Yes
VI.1) Information about recurrence
This is a recurrent procurement
Yes
VI.5) Date of dispatch of this notice
2026-03-03 10:49

Awarding Authority:

SIR THOMAS RICH’S SCHOOL Postal address: Oakleaze Town: Gloucester Region: UKK13 Postal code: GL2 0LF Country: United Kingdom Contact Person: Maria Robinson Telephone: 01256467107 Email: [email protected] Internet address https://strschool.co.uk/