Publication Date: 17/04/2025

Deadline Date: 19/05/2025

Reference: TKR-20250417-FTS-30221183

Value of Contact: £ 10,000,000

Estimated Annual Value: £ 3,333,333

Type of Procedure: Services Contract

Nature of Procurement: Invitation to tender (contract notice)

Description:

Additional information can be obtained from
the abovementioned address
Tenders or requests to participate must be submitted
Electronically
via etender NI https://etendersni.gov.uk/epps/getHomeDashboard.do
I.4) Type of the contracting authority
Public authority – sub-central government

II)Object
II.1.1) Title
RAD142 – CATERING, CLEANING & LAUNDRY SERVICE PROVIDER (CARE AND SUPPORT)
Reference number:RAD142
II.1.3) Type of contract
Services
II.1.4) Short description
Radius Housing are seeking to appoint Catering, Cleaning & Laundry Provider for the Associations Housing with Care schemes and Day Care facilities to provide a 7 day a week service.
It is the intention of Radius Housing to award a contract to a single provider for the service which includes:
a.Catering Services for 9 Housing with Care Homes and Associated Day Care Centres
b.Cleaning Services and Laundry Services for 9 Housing with Care Homes and Associated Day Care Centres
The contract will be procured in accordance with the Competitive Flexible Procedure as set out at Regulation 20(2(b)) of The Procurement Act 2023 (the Act or PA23).
This Competitive Flexible shall consist of an initial stage where tenderers will submit their Conditions of Participation, and their quality and cost (Award Stage) offer. The Contracting Authority may award the procurement competition to the Most Advantageous Tender after the assessment of this initial stage. However, the Contracting Authority reserves the right at its sole discretion to conduct further price only stages and to issue refined service or contract information. Revised Pricing will be assessed and will be combined with the Quality scores to provide a new Most Advantageous Tender. The Contracting Authority also reserves the right at its sole discretion following the completion of the evaluation of all responses and the identification of the Most Advantageous Tender according to the award criteria to enter dialogue with the most advantageous tenderer in order to refine elements of the contract, service, specification, social value offer, sustainability and or cost prior to the execution of the contract.
Nothing stated in this ITT or during the Competition is or shall be relied on as a promise or representation as to the future or a commitment by the Authority to award or enter into any contract.
The Association reserves the right to not award to the lowest or any tender or to discontinue this Procurement Competition at any time.
Radius have considered the use of Lots for this contract but do not believe the use of Lots are suitable due the limited number of sites the services are to be carried out in.
Further information is available in the tender documents.
II.1.5) Estimated Total Value
Value (including VAT)
10,000,000
Currency
GBP
II.1.7) Total value of the procurement (excluding VAT)
Value (excluding VAT)
0
Currency
GBP
II.2) Description
II.2.1) Title
Lot No
1
II.2.2) Additional CPV code(s)
Main CPV code
55520000
90910000
90911100
90911200
II.2.3) Place of performance
NUTS code
UKN
II.2.5) Award Criteria
Quality
Name:Proposed Methodology for the Delivery of the Services (200 marks)
Weighting:20
Quality
Name:Staff Training and Preparedness (150 marks)
Weighting:15
Quality
Name:Social Value Delivery (100 marks)
Weighting:10
Cost
Name:Tender Evaluation Total
Weighting:55
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start
2025-09-01 00:00
End
2028-08-31 23:59
Possible extension
2030-08-31 23:59
This contract is subject to renewal
Yes
Description of renewals
2 optional extensions of 12 months. Contract is 3+1+1

III)Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
Particular suitability
Small and medium-sized enterprises (SME)
Voluntary, community and social enterprises (VCSE)

IV)Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive flexible procedure
IV.1.10) Identification of the national rules applicable to the procedure
Information about national procedures is available at
Radius Housing are seeking to appoint Catering, Cleaning & Laundry Provider for the Associations Housing with Care schemes and Day Care facilities to provide a 7 day a week service.
It is the intention of Radius Housing to award a contract to a single provider for the service which includes:
a.Catering Services for 9 Housing with Care Homes and Associated Day Care Centres
b.Cleaning Services and Laundry Services for 9 Housing with Care Homes and Associated Day Care Centres
Further information has been made available in the tender documents.
This Competitive Flexible shall consist of an initial stage where tenderers will submit their Conditions of Participation, and their quality and cost (Award Stage) offer. The Contracting Authority may award the procurement competition to the Most Advantageous Tender after the assessment of this initial stage. However, the Contracting Authority reserves the right at its sole discretion to conduct further price only stages and to issue refined service or contract information. Revised Pricing will be assessed and will be combined with the Quality scores to provide a new Most Advantageous Tender. The Contracting Authority also reserves the right at its sole discretion following the completion of the evaluation of all responses and the identification of the Most Advantageous Tender according to the award criteria to enter dialogue with the most advantageous tenderer in order to refine elements of the contract, service, specification, social value offer, sustainability and or cost prior to the execution of the contract.
Nothing stated in this ITT or during the Competition is or shall be relied on as a promise or representation as to the future or a commitment by the Authority to award or enter into any contract.
The Association reserves the right to not award to the lowest or any tender or to discontinue this Procurement Competition at any time.
Radius have considered the use of Lots for this contract but do not believe the use of Lots are suitable due the limited number of sites the services are to be carried out in.
IV.2) Administrative information
IV.2.1) Tender period dates
Enquiry period end date
2025-05-12 12:00
Award period end date
2025-06-30 23:59
IV.2.2) Time limit for receipt of expressions of interest
2025-05-19 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
English

VI)Complementary information
Link to source/bidding documents
https://www.find-tender.service.gov.uk/Notice/015735-2025
Conflicts assessment prepared/revised
Yes

Awarding Authority:

Official name: Radius Housing Postal address: 3 – 7 Redburn Square Town: Holywood Region: UKN09 Postal code: BT18 9HZ Country: United Kingdom Email: [email protected]