UK-Birmingham: School Cleaning Services

NUTS Code: UKG31

No. In the case of joint procurement involving different countries, state applicable national procurement law: Not provided

The contract is awarded by a central purchasing body: No.

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:

https://invictus-inport.com/tenders/UK-UK-Birmingham:-School-cleaning-services./GVT69JQE2X

Additional information can be obtained from:

The abovementioned address.

Tenders or requests to participate must be sent to the abovementioned address.

Electronic communication requires the use of tools and devices that are not generally available.

Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

II.1) Scope of the procurement

II.1.1) Title:

Hodge Hill Girls’ School – Cleaning Services Tender

Reference Number: Not provided

90919300 – School cleaning services.

II.1.3) Type of contract: SERVICES

Hodge Hill Girls’ School are seeking Cleaning services providers to Tender for the provision of a full daily Cleaning service during term time, and periodic Cleaning services outside of term time.

II.1.5) Estimated total value:

Value excluding VAT:550,000

Currency: GBP

II.1.6) Information about lots:

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV codes: Not Provided

II.2.3) Place of performance: UKG31 Birmingham

Hodge Hill Girls’ School is a small School with strong community values; Staff know and care for every Student as an individual. All local Students are welcome and everyone strives to meet the needs of each member of the School community, celebrating diversity and always striving for equality in the School family and the wider world. The School ethos encourages mutual respect and support to enable every Student to make the greatest personal, social and academic progress during their time with at School, preparing them for successful careers and fulfilling lives.
Hodge Hill Girls’ School are seeking Cleaning services providers to Tender for the provision of a full daily Cleaning service during term time, and periodic Cleaning services outside of term time.
The contract will be for three years in duration, with the option to extend for a further one period of up to two years and with a commencement date of 01 August 2025.

Full details will be included in the Invitation to Tender.

TUPE regulations apply to this contract, which involves the transfer of existing Cleaning Staff, of which some may be members of the Local Government Pension Scheme, requiring arrangements to be made for ‘Admitted Body’ status with the relevant pension fund.

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value:

Value excluding VAT: 550,000

Currency: GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:

Start:01/08/2025 / End: 31/07/2030

This contract is subject to renewal: No

Description of renewals: Not provided

II.2.9) Information about the limits on the number of candidates to be invited:

Envisaged minimum number: 5

Maximum number: 10

Objective criteria for choosing the limited number of candidates:

 A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.

II.2.10) Information about variants:

Variants will be accepted: Yes

II.2.11) Information about options:

Options: No

Description of options: Not provided

II.2.12) Information about electronic catalogues:

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No

II.2.13) Information about European Union funds:

The procurement is related to a project and/or programme financed by European Union funds: No

Identification of the project: Not provided

II.2.14) Additional information: Not provided

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Not Provided

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

List and brief description of selection criteria:

Not Provided

Minimum level(s) of standards possibly required (if applicable) :

Not Provided

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

List and brief description of selection criteria:

Not Provided

Minimum level(s) of standards possibly required (if applicable) :

Not Provided

III.1.5) Information about reserved contracts (if applicable)

The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No

The execution of the contract is restricted to the framework of sheltered employment programmes: No

III.2) Conditions related to the contract

III.2.1) Information about a particular profession

Reference to the relevant law, regulation or administrative provision:

Not Provided

III.2.2) Contract performance conditions

Not Provided

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

IV.1) Description RESTRICTED

IV.1.1) Type of procedure: Restricted

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement – NO

The procurement involves the setting up of a dynamic purchasing system – NO

In the case of framework agreements justification for any duration exceeding 4 years: Not Provided

IV.1.6) Information about electronic auction:

An electronic auction will be used: No

Additional information about electronic auction: Not provided

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure:

Notice number in the OJ S: Not provided

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 29/11/2024 Time: 12:00

Not Provided

English

Not Provided

VI.1) Information about recurrence

This is a recurrent procurement: No

Estimated timing for further notices to be published: Not provided

VI.2) Information about electronic workflows

Electronic ordering will be used No
Electronic invoicing will be accepted No
Electronic payment will be used No

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

It will be the supplier’s responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://invictus-inport.com/tenders/UK-UK-Birmingham:-School-cleaning-services./GVT69JQE2X

To respond to this opportunity, please click here:

https://invictus-inport.com/respond/GVT69JQE2X

VI.4) Procedures for review

VI.4.1) Review body:

Hodge Hill Girls’ School
Bromford Road, Birmingham, B36 8EY, United Kingdom

Not provided

Not Provided

Not provided

VI.5) Date Of Dispatch Of This Notice: 17/09/2024

Annex A