Publication Date: 09/10/2024

Deadline Date: 15/11/2024

Reference: TKR-2024107-PRO-27965263

Value of Contact: £ 700,000

Estimated Annual Value: £ 233,333

Type of Procedure: Services Contract

Nature of Procurement: Contract Notice

Description:

NUTS Code: UKK1
Joint Procurement

The contract involves joint procurement: Yes
In the case of joint procurement involving different countries, state applicable national procurement law: Not provided

The contract is awarded by a central purchasing body: No.
Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:
https://litmustms.co.uk/respond/3NN2WP6U6B

Additional information can be obtained from: the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address.
Electronic communication requires the use of tools and devices that are not generally available.
Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
Type of the contracting authority – Body governed by public law
Main activity – Education
Object – Scope of the procurement

Title: Cathedral Schools Trust ~ Cleaning Tender

Reference Number: Not provided
Main CPV Code: 90919300 – School cleaning services.
Type of contract: Services
Short description: The successful Supplier will be required to provide cleaning services for Cathedral Schools Trust. Eleven schools are part of this tender and we are seeking tender submissions for the whole contract.
Estimated total value:

Value excluding VAT: 700,000

Currency: GBP
Information about lots:

This contract is divided into lots: No
Description
Additional CPV codes: Not Provided
Place of performance: UKK1 Gloucestershire, Wiltshire and Bristol/Bath areas
Description of procurement: The Cathedral Schools Trust is a well-established Multi Academy Trust situated in Bristol and North Somerset, which includes currently the following 11 schools where the successful contractor will be required to deliver a service and meet the requirements of the specification from the contract commencement.

The schools which will be part of this tender are:
Bristol Cathedral Choir School – College Square, Bristol, BS1 5TS
Cathedral Primary School – College Square, Bristol, BS1 5TS
Headley Park Primary School – Headley Lane, Headley Park, Bristol, BS13 7QB
Victoria Park Primary School – Atlas Road, Bedminster, Bristol, BS3 4QS
Stoke Park Primary School – Brangwyn Grove, Lockleaze, Bristol, BS7 9BY
Trinity Academy – Romney Avenue, Lockleaze, Bristol, BS7 9BY
St Katherine’s School – Pill Road, Pill, Bristol, BS20 0HU
St Werburgh’s Primary School – James Street, St Werburgh’s, Bristol, BS2 9US
Henleaze Junior School – Park Grove, Bristol BS9 4LG
Henleaze Infant School – Park Grove, Henleaze, Bristol BS9 4LG
Hotwells Primary School – Hope Chapel Hill, Hotwells, Bristol BS8 4ND

It is to be noted that within the tender specification that an additional school may join this contract namely:
Ashton Gate Primary School – Ashton Gate Rd, Southville, Bristol BS3 1SZ
Please see the SQ Document for more information.
Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
Estimated value:
Value excluding VAT: 700,000

Currency: GBP
Duration of the contract, framework agreement or dynamic purchasing system:

Start: 01/08/2025 / End: 31/07/2028

This contract is subject to renewal: No

Description of renewals: Not provided
Information about the limits on the number of candidates to be invited:

Envisaged minimum number: 5
Maximum number: 10

Objective criteria for choosing the limited number of candidates: A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
Information about variants:

Variants will be accepted: Yes
Information about options:

Options: No

Description of options: Not provided
Information about electronic catalogues:

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
Information about European Union funds:

The procurement is related to a project and/or programme financed by European Union funds: No

Identification of the project: Not provided
Additional information: Not provided

Legal, Economic, Financial & Technical Information

Conditions for participation

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions: Not Provided
Economic and financial standing

Selection criteria as stated in the procurement documents

List and brief description of selection criteria: Not Provided

Minimum level(s) of standards possibly required (if applicable): Not Provided
Technical and professional ability

Selection criteria as stated in the procurement documents

List and brief description of selection criteria: Not Provided

Minimum level(s) of standards possibly required (if applicable): Not Provided
Information about reserved contracts (if applicable)

The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No

The execution of the contract is restricted to the framework of sheltered employment programmes: No
Conditions related to the contract

Information about a particular profession

Reference to the relevant law, regulation or administrative provision: Not Provided
Contract performance conditions: Not Provided
Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Procedure

Description: Restricted

Type of procedure: Restricted
Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement – NO
The procurement involves the setting up of a dynamic purchasing system – NO

In the case of framework agreements justification for any duration exceeding 4 years: Not Provided
Information about electronic auction:

An electronic auction will be used: No

Additional information about electronic auction: Not provided
Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes
Administrative information

Previous publication concerning this procedure:

Notice number in the OJ S: Not provided
Time limit for receipt of tenders or requests to participate

Date: 15/11/2024 Time: 12:00
Estimated date of dispatch of invitations to tender or to participate to selected candidates:16/12/2024
Languages in which tenders or requests to participate may be submitted: English,
Minimum time frame during which the tenderer must maintain the tender: Not Provided

Section VI: Complementary Information

Information about recurrence
This is a recurrent procurement: No

Estimated timing for further notices to be published: Not provided
Information about electronic workflows

Electronic ordering will be used Yes
Electronic invoicing will be accepted Yes
Electronic payment will be used Yes
Additional Information:
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
It will be the supplier’s responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly.
No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Bristol:-School-cleaning-services./3NN2WP6U6B
To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/3NN2WP6U6B
Procedures for review

Review body:
Cathedral Schools Trust
Pill Road, Pill, Bristol, BS20 0HU, United Kingdom
Body responsible for mediation procedures: Not provided
Review procedure

Precise information on deadline(s) for review procedures: Not Provided
Service from which information about the lodging of appeals may be obtained: Not provided
Date Of Dispatch Of This Notice: 07/10/2024 – Annex A

Address of the other contracting authority on behalf of which the contracting authority is purchasing

Purchased on behalf of other contracting authority details:

Contracting Authority
Bristol Cathedral Choir School
College Square, Bristol, BS1 5TS, United Kingdom
Email: [email protected]
Main Address:https://bccs.bristol.sch.uk/
NUTS Code:UKK1

IV)Address of the other contracting authority on behalf of which the contracting authority is purchasing

Purchased on behalf of other contracting authority details:

Contracting Authority
Cathedral Primary School
College Square, Bristol, BS1 5TS, United Kingdom
Email:[email protected]
Main Address:https://www.cathedralprimaryschool.org/
NUTS Code:UKK1

Address of the other contracting authority on behalf of which the contracting authority is purchasing

Purchased on behalf of other contracting authority details:

Contracting Authority
Headley Park Primary School
Headley Lane, Headley Park, Bristol, BS13 7QB, United Kingdom
Email:[email protected]
Main Address:https://headleypark.bristol.sch.uk/
NUTS Code:UKK1

Address of the other contracting authority on behalf of which the contracting authority is purchasing

Purchased on behalf of other contracting authority details:

Contracting Authority
Victoria Park Primary School
Atlas Road, Bedminster, Bristol, BS3 4QS, United Kingdom
Email:[email protected]
Main Address:https://www.victoriaparkprimary.co.uk/
NUTS Code: UKK1

Address of the other contracting authority on behalf of which the contracting authority is purchasing

Purchased on behalf of other contracting authority details:

Contracting Authority
Stoke Park Primary School
Brangwyn Grove, Lockleaze, Bristol, BS7 9BY, United Kingdom
Email:[email protected]
Main Address:https://www.stokeparkprimary.org/
NUTS Code:UKK1

Address of the other contracting authority on behalf of which the contracting authority is purchasing

Purchased on behalf of other contracting authority details:

Contracting Authority
Trinity Academy
Romney Avenue, Lockleaze, Bristol, BS7 9BY, United Kingdom
Email:[email protected]
Main Address:https://www.trinityacademybristol.org/
NUTS Code:UKK1

Address of the other contracting authority on behalf of which the contracting authority is purchasing

Purchased on behalf of other contracting authority details:

Contracting Authority
St Katherine’s School
Pill Road, Pill, Bristol, BS20 0HU, United Kingdom
Email:[email protected]
Main Address:https://www.stkaths.org.uk/
NUTS Code: UKK1

Address of the other contracting authority on behalf of which the contracting authority is purchasing

Purchased on behalf of other contracting authority details:

Contracting Authority
St Werburgh’s Primary School
James Street, St Werburgh’s, Bristol, BS2 9US, United Kingdom
Email:[email protected]
Main Address:https://stwerburghsprimary.com/
NUTS Code: UKK1

Address of the other contracting authority on behalf of which the contracting authority is purchasing

Purchased on behalf of other contracting authority details:

Contracting Authority
Henleaze Infant School
Park Grove, Bristol, BS9 4LG, United Kingdom
Email:[email protected]
Main Address:https://www.henleaze-inf.bristol.sch.uk/
NUTS Code: UKK1

Address of the other contracting authority on behalf of which the contracting authority is purchasing

Purchased on behalf of other contracting authority details:

Contracting Authority
Henleaze Junior School
Park Grove, Bristol, BS9 4LG, United Kingdom
Email:[email protected]
Main Address:https://www.henleazejuniorschool.co.uk/
NUTS Code: UKK1

Address of the other contracting authority on behalf of which the contracting authority is purchasing

Purchased on behalf of other contracting authority details:

Contracting Authority
Hotwells Primary School
Hope Chapel Hill, Hotwells, Bristol, BS8 4ND, United Kingdom
Email:[email protected]
Main Address:https://www.hotwellsprimaryschool.org/
NUTS Code: UKK1

Awarding Authority:

Cathedral Schools Trust Pill Road, Pill Bristol BS20 0HU UK

+44 1276673880

[email protected]

https://www.cathedralschoolstrust.org/