Publication Date:

Deadline Date:

Reference: TKR-2024107-PRO-27965261

Value of Contact: £ 2,533,500

Estimated Annual Value: £ 506,700

Type of Procedure: Services Contract

Nature of Procurement: Contract Notice

Description:

NUTS Code: UKG33

Joint procurement:

The contract involves joint procurement: No

In the case of joint procurement involving different countries, state applicable national procurement law: Not provided

The contract is awarded by a central purchasing body: No

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:

https://invictus-inport.com/tenders/UK-UK-Coventry:-School-cleaning-services./362GXY437K

Additional information can be obtained from:

The abovementioned address.

Tenders or requests to participate must be sent to the abovementioned address.

Electronic communication requires the use of tools and devices that are not generally available.

Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided

Type of the contracting authority is Body governed by public law

Main Activity

Education

Object – Scope of the procurement

Title:

Holy Cross Catholic Multi Academy Company – Cleaning Services Tender

Reference Number: Not provided

Main CPV Code: 90919300 – School cleaning services.

Type of contract: Services

NUTS Code: UKG33
Joint procurement

The contract involves joint procurement: No.
In the case of joint procurement involving different countries, state applicable national procurement law: Not provided

The contract is awarded by a central purchasing body: No.
Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:
https://invictus-inport.com/tenders/UK-UK-Coventry:-School-cleaning-services./362GXY437K

Additional information can be obtained from:
The abovementioned address. Tenders or requests to participate must be sent to the abovementioned address.
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
Type of the contracting authority

Body governed by public law
Main activity: Education

Object

Scope of the procurement

Title: Holy Cross Catholic Multi Academy Company – Cleaning Services Tender

Reference Number: Not provided
Main CPV Code: 90919300 – School cleaning services
Type of contract: Services
Short description:
The MAC are seeking cleaning services providers to tender for the provision of a full daily cleaning service during term time and periodic cleaning services outside of term time, at three Schools within the MAC.
Estimated total value:

Value excluding VAT: 2,533,500

Currency: GBP
This contract is divided into lots: No
Description:

Additional CPV codes: Not Provided
Place of performance: UKG33 Coventry
Description of procurement:
Holy Cross Catholic MAC was formed in September 2019, when 5 catholic primary and 2 catholic secondary Schools in Coventry joined together. The Holy Cross Catholic MAC has over 4,000 pupils and employs over 450 staff across their seven Schools – all of which are very popular and highly successful.
The MAC are seeking cleaning services providers to tender for the provision of a full daily cleaning service during term time and periodic cleaning services outside of term time, at three Schools within the MAC.
The contract will be for three years in duration, with the option to extend for a further one period of up to two years and with a commencement date of 01 August 2025.
Full details will be included in the Invitation to Tender.
TUPE regulations apply to this contract, which involves the transfer of all existing cleaning staff, including those who may be members of the Local Government Pension Scheme, requiring arrangements to be made for ‘Admitted Body’ status with the relevant pension fund.
Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
Estimated value:

Value excluding VAT: 2,533,500

Currency: GBP
Duration of the contract, framework agreement or dynamic purchasing system:

Start: 01/08/2025 / End: 31/07/2030

This contract is subject to renewal: No

Description of renewals: Not provided
Information about the limits on the number of candidates to be invited:

Envisaged minimum number: 5

Maximum number: 10

Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process.
Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage.
Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
Information about variants:

Variants will be accepted: Yes
Information about options:

Options: No

Description of options: Not provided
Information about electronic catalogues:

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
Information about European Union funds:

The procurement is related to a project and/or programme financed by European Union funds: No

Identification of the project: Not provided
Additional information: To respond to this opportunity please click here:
https://invictus-inport.com/respond/362GXY437K

Legal, Economic, Financial & Technical Information

Conditions for participation

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions: Not Provided
Economic and financial standing

Selection criteria as stated in the procurement documents

List and brief description of selection criteria:
Not Provided

Minimum level(s) of standards possibly required (if applicable) : Not Provided
Technical and professional ability

Selection criteria as stated in the procurement documents

List and brief description of selection criteria: Not Provided

Minimum level(s) of standards possibly required (if applicable) : Not Provided
Information about reserved contracts
(if applicable)

The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No

The execution of the contract is restricted to the framework of sheltered employment programmes: No
Conditions related to the contract

Information about a particular profession

Reference to the relevant law, regulation or administrative provision: Not Provided
Contract performance conditions: Not Provided
Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Procedure

Description: Restricted

Type of procedure: Restricted
Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement – No
The procurement involves the setting up of a dynamic purchasing system – No

In the case of framework agreements justification for any duration exceeding 4 years: Not Provided
Information about electronic auction:

An electronic auction will be used: No

Additional information about electronic auction: Not provided
Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes
Administrative information
Previous publication concerning this procedure:

Notice number in the OJ S: Not provided
Time limit for receipt of tenders or requests to participate

Date: 29/11/2024 Time: 12:00
Estimated date of dispatch of invitations to tender or to participate to selected candidates: Not Provided
Languages in which tenders or requests to participate may be submitted: English,
Minimum time frame during which the tenderer must maintain the tender: Not Provided

Complementary Information

Information about recurrence

This is a recurrent procurement: No

Estimated timing for further notices to be published: Not provided
Information about electronic workflows

Electronic ordering will be used – No
Electronic invoicing will be accepted – No
Electronic payment will be used – No
Additional Information:
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
It will be the supplier’s responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly.
No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://invictus-inport.com/tenders/UK-UK-Coventry:-School-cleaning-services./362GXY437K
To respond to this opportunity, please click here:
https://invictus-inport.com/respond/362GXY437K
Procedures for review

Review body:
Holy Cross Catholic Multi Academy Company
c/o St Augustine Catholic Primary School, Heathcote Street, Radford, Coventry, CV6 3BL, United Kingdom
Body responsible for mediation procedures: Not provided
Review procedure

Precise information on deadline(s) for review procedures: Not Provided
Service from which information about the lodging of appeals may be obtained: Not provided
Date Of Dispatch Of This Notice: 07/10/2024 Annex A

The MAC are seeking cleaning services providers to tender for the provision of a full daily cleaning service during term time and periodic cleaning services outside of term time, at three Schools within the MAC.

Estimated total value:

Value excluding VAT: 2,533,500

Currency: GBP

Information about lots:

This contract is divided into lots: No

Description

Additional CPV codes: Not Provided

Place of performance: UKG33 Coventry

Description of procurement:

Holy Cross Catholic MAC was formed in September 2019, when 5 catholic primary and 2 catholic secondary Schools in Coventry joined together. The Holy Cross Catholic MAC has over 4,000 pupils and employs over 450 staff across their seven Schools – all of which are very popular and highly successful.

The MAC are seeking cleaning services providers to tender for the provision of a full daily cleaning service during term time and periodic cleaning services outside of term time, at three Schools within the MAC.

The contract will be for three years in duration, with the option to extend for a further one period of up to two years and with a commencement date of 01 August 2025.
Full details will be included in the Invitation to Tender.
TUPE regulations apply to this contract, which involves the transfer of all existing cleaning staff, including those who may be members of the Local Government Pension Scheme, requiring arrangements to be made for ‘Admitted Body’ status with the relevant pension fund.

Award criteria: Price is not the only award criterion and all criteria are stated only in the procurement documents

Estimated value:

Value excluding VAT: 2,533,500

Currency: GBP

Duration of the contract, framework agreement or dynamic purchasing system:

Start: 01/08/2025 / End: 31/07/2030

This contract is subject to renewal: No

Description of renewals: Not provided

Information about the limits on the number of candidates to be invited:

Envisaged minimum number: 5 / Maximum number: 10

Objective criteria for choosing the limited number of candidates:

A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process.

Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.

Information about variants:

Variants will be accepted: Yes

Information about options: No

Description of options: Not provided

Information about electronic catalogues:

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No

Information about European Union funds:

The procurement is related to a project and/or programme financed by European Union funds: No

Identification of the project: Not provided

Additional information: To respond to this opportunity please click here:

https://invictus-inport.com/respond/362GXY437K

Section III: Legal, Economic, Financial And Technical Information

Conditions for participation

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions: Not Provided

Economic and financial standing – Selection criteria as stated in the procurement documents with list and brief description of selection criteria: Not Provided

Minimum level(s) of standards possibly required (if applicable): Not Provided

Technical and professional ability

Selection criteria as stated in the procurement documents

List and brief description of selection criteria: Not Provided

Minimum level(s) of standards possibly required (if applicable): Not Provided

Information about reserved contracts (if applicable)

The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No

The execution of the contract is restricted to the framework of sheltered employment programmes: No

Conditions related to the contract

III.2.1) Information about a particular profession

Reference to the relevant law, regulation or administrative provision: Not Provided
III.2.2) Contract performance conditions

Not Provided
III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract:No

Section IV: Procedure

IV.1) Description RESTRICTED

IV.1.1) Type of procedure:Restricted
IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement – NO

The procurement involves the setting up of a dynamic purchasing system – NO

In the case of framework agreements justification for any duration exceeding 4 years: Not Provided

Information about electronic auction:

An electronic auction will be used: No

Additional information about electronic auction: Not provided

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

Administrative information

Previous publication concerning this procedure:

Notice number in the OJ S: Not provided

Time limit for receipt of tenders or requests to participate

Date: 29/11/2024 Time: 12:00

Estimated date of dispatch of invitations to tender or to participate to selected candidates: Not Provided

Languages in which tenders or requests to participate may be submitted: English

Minimum time frame during which the tenderer must maintain the tender: Not Provided

Complementary Information

Information about recurrence

This is a recurrent procurement: No

Estimated timing for further notices to be published: Not provided

Information about electronic workflows

Electronic ordering will be used No
Electronic invoicing will be accepted No
Electronic payment will be used No

Additional Information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
It will be the supplier’s responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://invictus-inport.com/tenders/UK-UK-Coventry:-School-cleaning-services./362GXY437K

To respond to this opportunity, please click here:

https://invictus-inport.com/respond/362GXY437K
VI.4) Procedures for review

Review body:

Holy Cross Catholic Multi Academy Company
c/o St Augustine Catholic Primary School, Heathcote Street, Radford, Coventry, CV6 3BL, United Kingdom

Body responsible for mediation procedures: Not provided

Review procedure

Precise information on deadline(s) for review procedures:
Not Provided

Service from which information about the lodging of appeals may be obtained: Not provided

Date Of Dispatch Of This Notice: 07/10/2024 – Annex A

Awarding Authority:

Holy Cross Catholic Multi Academy Company

c/o St Augustine Catholic Primary School,

Heathcote Street,

Radford

Coventry

CV6 3BL

UK

+44 2081332224

[email protected]

https://www.hccmac.co.uk/