UK-Lincoln: School Cleaning Services

NUTS Code: UKF3

Joint Procurement

The contract involves joint procurement: No.

In the case of joint procurement involving different countries, state applicable national procurement law: Not provided

The contract is awarded by a central purchasing body: No.

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:

https://litmustms.co.uk/respond/AZ4WR9DFJP

Additional information can be obtained from:

the abovementioned address

Tenders or requests to participate must be sent to the abovementioned address.

Electronic communication requires the use of tools and devices that are not generally available.

Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided

Type of the contracting authority: Body governed by public law

Main Activity

Education

Scope of the procurement

Title: Lincoln UTC

Reference Number: Not provided

Main CPV Code: 90919300 – School cleaning services.

Type of contract: SERVICES

Short description: The successful Supplier will be required to provide Cleaning services for Lincoln UTC.

Estimated total value:

Value excluding VAT: 411,000

Currency: GBP

Information about lots:

This contract is divided into lots: No

Description

Additional CPV codes: Not Provided

Place of performance: UKF3 Lincolnshire

Description of procurement: The successful Supplier will be required to provide Cleaning services for Lincoln UTC.

The current annual value of the contract is approximately £68,500.00

Mr Stuart Hamer – Principal

Having worked at Lincoln UTC since January 2016, initially as the Vice Principal, and now as the Principal… I am incredibly proud of who we are and what we stand for.

Teaching is not easy, yet after 21 years in education, I am more enthusiastic than ever before, and surrounded by colleagues that thrive in our truly unique school environment.

We have leading industry standard equipment, and we are housed in a grade II listed building that is complimented by a new £9 million Science and Engineering facility.

Motivated students choose to travel from across Lincolnshire, to join us in years 10 and 12. At Lincoln UTC they have a unique opportunity – to train as scientists and engineers in the exciting context of real-life industry experiences.

Graduates of Lincoln UTC are well rounded, confident and articulate. Academically, technically and practically experienced in science and engineering, they are comfortable working in industry and are prepared for a lifelong journey of learning throughout their working careers.

Our students are committed to the highest standards of achievement and attention to detail, seeking to be the best they can be in their chosen field. Their ability to work effectively, both independently and as team members, and their innovative, creative and dynamic attitude towards working and learning, ensures that they are both highly employable and successful in obtaining places at universities or with employers of their choice. Lincoln UTC graduates are the very best scientists and engineers their potential allows as they finish their schooling at 16 or 18.

I am sure you will be excited by what you read on our website and have further questions that you wish to explore.

I encourage you to attend one of our many Open Days, events and activities so that you can meet our staff and students.

Lincoln UTC is a well-established College situated in the heart of Lincoln, which includes a multitude of outlets currently where the successful contractor will be required to deliver a service and meet the requirements of the specification from the contract commencement.

The contract being tendered on behalf of the client at Lincoln UTC is for three years, starting from 4th of April 2025 until 31st of March 2028 , with the option to extend for a further term of three years on the same terms and conditions excluding the right to further extend. The contract will be fixed price in nature, with the Contractor invoicing the Client for one-twelfth of the annual cost on a monthly basis to the College.

Whilst the monthly charge will represent one-twelfth of the contract cost, a reconciliation will take place monthly to reconcile the actual hours worked within the contract. If the hours worked are less than those budgeted a credit will be required by the College. This credit will be calculated by dividing the annual contract cost (fixed cost) by the number of annual input hours to arrive at a contractual cost per hour, this will then be multiplied by the number of hours due to arrive at the fiscal credit.

The College require that the tendered number of hours are worked at all times and the successful contractor is expected to have a system in place to cover for both planned and unplanned leave.

Please see SQ document for more information.

Award criteria: Price is not the only award criterion and all criteria are stated only in the procurement documents

Estimated value:

Value excluding VAT:411,000

Currency: GBP

Duration of the contract, framework agreement or dynamic purchasing system:

Start: 04/04/2025  End: 31/03/2031

This contract is subject to renewal: No

Description of renewals: Not provided

Information about the limits on the number of candidates to be invited:

Envisaged minimum number: 5

Maximum number: 10

Objective criteria for choosing the limited number of candidates: A minimum of 5 suppliers and maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.

Information about variants:

Variants will be accepted: Yes

Information about options:

Options: No

Description of options: Not provided

Information about electronic catalogues:

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No

Information about European Union funds:

The procurement is related to a project and/or programme financed by European Union funds: No

Identification of the project: Not provided

Additional information: To respond to this opportunity please click here:

https://litmustms.co.uk/respond/AZ4WR9DFJP

Conditions for participation

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions: Not Provided

Economic and financial standing

Selection criteria as stated in the procurement documents

List and brief description of selection criteria: Not Provided

Minimum level(s) of standards possibly required (if applicable): Not Provided – Technical and professional ability

Selection criteria as stated in the procurement documents

List and brief description of selection criteria: Not Provided

Minimum level(s) of standards possibly required (if applicable): Not Provided

Information about reserved contracts (if applicable)

The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No

The execution of the contract is restricted to the framework of sheltered employment programmes: No

Conditions related to the contract

Information about a particular profession

Reference to the relevant law, regulation or administrative provision: Not Provided

Contract performance conditions: Not Provided

Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Type of procedure: Restricted – Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement – NO

The procurement involves the setting up of a dynamic purchasing system – NO

In the case of framework agreements justification for any duration exceeding 4 years: Not Provided

Information about electronic auction:

An electronic auction will be used: No

Additional information about electronic auction: Not provided

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

Administrative information

Previous publication concerning this procedure:

Notice number in the OJ S: Not provided

Time limit for receipt of tenders or requests to participate

Date: 15/11/2024 Time: 12:00

Estimated date of dispatch of invitations to tender or to participate to selected candidates: 09/12/2024

Languages in which tenders or requests to participate may be submitted: English

Minimum time frame during which the tenderer must maintain the tender: Not Provided

Information about recurrence

This is a recurrent procurement: No

Estimated timing for further notices to be published: Not provided

Information about electronic workflows

Electronic ordering will be used Yes
Electronic invoicing will be accepted Yes
Electronic payment will be used Yes

Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs).

However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier’s responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly.

No variant will be considered unless the bidder simultaneously submits a conforming bid.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://litmustms.co.uk/tenders/UK-UK-Lincoln:-School-cleaning-services./AZ4WR9DFJP

To respond to this opportunity, please click here:

https://litmustms.co.uk/respond/AZ4WR9DFJP

Procedures for review:

Review body:

Lincoln UTC
Lindum Road, Lincoln, LN2 1PF, United Kingdom

Body responsible for mediation procedures: Not provided

Review procedure

Precise information on deadline(s) for review procedures: Not Provided

Service from which information about the lodging of appeals may be obtained: Not provided

Date Of Dispatch Of This Notice: 09/10/2024 – Annex A