UK-Marlow: School cleaning services.

The successful Supplier will be required to provide Cleaning services for Marlow Education Trust at the following Schools:
Sir William Borlase’s Grammar School
West Street, Marlow SL7 2BR
Beechview Academy
Guinions Road, High Wycombe, HP13 7NT
Great Marlow School
Bobmore Lane, Marlow, SL7 1JE
About
Sir William Borlase’s Grammar School
This school marked its 400th-anniversary last year and is a prestigious secondary grammar school with a long-standing legacy dating back to 1624. The school proudly occupies its original structures but has grown significantly over the years with the addition of supplementary buildings. The most recent addition to the school’s impressive facilities is a state-of-the-art sports hall completed in 2021. Additionally, the main dining area and kitchens have been refurbished, and a new dining area has been constructed specifically for sixth-form students. With excellent facilities, the school offers high-quality teaching and learning across the curriculum, with a strong focus on extracurricular programs such as sports, dance, drama, and musical theatre.
The school is mixed gender with approximately 1100 students aged between 11 to 18. (Year 7 to sixth-form).
For further information, visit the school website at Home – Sir William Borlase’s Grammar School (swbgs.com)
Beechview Academy
Beechview is a small Junior school located in east High Wycombe primarily focusing on Key Stage 2 (Year 3 to Year 6). Since joining the Trust in 2016, it has had significant investment in transforming the facilities of the school. The school has approximately 172 pupils.
For further information, visit the school website at Home | Beechview Academy
Great Marlow School
Is a large secondary school in Marlow that continues to grow and is in a position to be an oversubscribed school of choice. Since 2015, and with the support of local authority funding, there has been an extensive building program. This includes new performing arts facilities, and a stunning two-storey block adjacent to the hall, which contains seven new classrooms and a revamped school entrance. At the same time, the size of the dining facilities has been doubled.
The school is mixed-gender, with approximately 1,450 students aged 11 to 18, of which 250 are sixth-formers.
For further information, visit the school website at Great Marlow School
Basis of Contract
The Trust is initiating a tender process to appoint an experienced cleaning contractor who brings initiative and innovation to deliver cleaning services across its schools. As the Trust continues to grow, it seeks a bidder who has the potential to expand alongside it. Therefore, the Trust is looking for a high-quality service that maintains excellent standards, creating a pleasant environment for both students and staff at all schools within the Trust.
The basis and rationale that the Client requires the successful contractor to operate at all times, is being able to provide a service to the Schools that is fit for purpose and that the Contractor is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the Tender Specification.
See SQ Document for more information
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:

Value excluding VAT:1,535,850

Currency:GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:

Start:01/08/2025 / End: 31/03/2031

This contract is subject to renewal:No

Description of renewals:Not provided
II.2.9) Information about the limits on the number of candidates to be invited:

Envisaged minimum number:5

/ Maximum number:10

Objective criteria for choosing the limited number of candidates:A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants:

Variants will be accepted:Yes
II.2.11) Information about options:

Options:No

Description of options:Not provided
II.2.12) Information about electronic catalogues:

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue:No
II.2.13) Information about European Union funds:

The procurement is related to a project and/or programme financed by European Union funds:No

Identification of the project:Not provided
II.2.14) Additional information:Not provided

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:
Not Provided
III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

List and brief description of selection criteria:
Not Provided

Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

List and brief description of selection criteria:
Not Provided

Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.5) Information about reserved contracts (if applicable)

The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons:No

The execution of the contract is restricted to the framework of sheltered employment programmes:No
III.2) Conditions related to the contract

III.2.1) Information about a particular profession

Reference to the relevant law, regulation or administrative provision:
Not Provided
III.2.2) Contract performance conditions

Not Provided
III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract:No

IV.1) Description RESTRICTED

IV.1.1) Type of procedure:Restricted Acclerated

Justification for the choice of accelerated procedure:Current contract end date
IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement – NO
The procurement involves the setting up of a dynamic purchasing system – NO

In the case of framework agreements justification for any duration exceeding 4 years:Not Provided
IV.1.6) Information about electronic auction:

An electronic auction will be used:No

Additional information about electronic auction:Not provided
IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement:Yes
IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure:

Notice number in the OJ S:Not provided
IV.2.2) Time limit for receipt of tenders or requests to participate

Date:21/03/2025 Time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates:16/05/2025
IV.2.4) Languages in which tenders or requests to participate may be submitted:English,
IV.2.6) Minimum time frame during which the tenderer must maintain the tender:Not Provided

VI.1) Information about recurrence

This is a recurrent procurement:No

Estimated timing for further notices to be published:Not provided
VI.2) Information about electronic workflows

Electronic ordering will be used Yes
Electronic invoicing will be accepted Yes
Electronic payment will be used Yes
VI.3) Additional Information:The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.It will be the supplier’s responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Marlow:-School-cleaning-services./PMZG72R9GC
To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/PMZG72R9GC
VI.4) Procedures for review

VI.4.1) Review body:
Marlow Education Trust
SIr William Borlase’s Grammar School, West Street, Marlow, SL7 2BR, United Kingdom
VI.4.2) Body responsible for mediation procedures:
Not provided
VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:
Not Provided
VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
VI.5) Date Of Dispatch Of This Notice:18/02/2025
Annex A

IV)Address of the other contracting authority on behalf of which the contracting authority is purchasing

Purchased on behalf of other contracting authority details:

1:Contracting Authority
Beechview Academy
Guinions Road, High Wycombe, HP13 7NT, United Kingdom
Email:[email protected]
Main Address:https://www.beechview.org.uk/
NUTS Code:UKJ1

IV)Address of the other contracting authority on behalf of which the contracting authority is purchasing

Purchased on behalf of other contracting authority details:

2:Contracting Authority
Sir William Borlase’s Grammar School
West Street, Marlow, SL7 2BR, United Kingdom
Email:[email protected]
Main Address:https://www.swbgs.com/
NUTS Code:UKJ1

IV)Address of the other contracting authority on behalf of which the contracting authority is purchasing

Purchased on behalf of other contracting authority details:

3:Contracting Authority
Great Marlow School
Bobmore Lane, Marlow, SL7 1JE, United Kingdom
Email:[email protected]
Main Address:https://gms.bucks.sch.uk/
NUTS Code:UKJ1