Publication Date: 27/05/2025

Deadline Date: 06/06/2025

Reference: TKR-20250527-FTS-30755318

Value of Contact: £ 2,500,000

Estimated Annual Value: £ 833,333

Type of Procedure: Services Contract

Nature of Procurement: Invitation to tender (contract notice)

Description:

Cleaning Contract for Eastbury Community School
Reference number:ocds-h6vhtk-0526eb
II.1.3) Type of contract
Services
II.1.4) Short description
The school is seeking to appoint a cleaning contractor to deliver a general school cleaning service .
The school have identified the following areas as their key objectives for consideration when selecting their chosen service provider.
A service provider who will:(in no particular order)
• Provide a top-quality cleaning service to the pupils, staff, and visitors of Eastbury Community School.
• Provide an exceptional value for money and cost-effective cleaning service that is thoroughly robust and measurable.
• Being aware of the nature of working in a school environment and the safeguarding challenges/requirements therein.
• Provide a strong cleaning management team at school to manage the services with good consistent support for the team on site.
• Provide robust and compliant policies and procedures.
II.1.7) Total value of the procurement
Value (including VAT)
3,000,000
Value (excluding VAT)
2,500,000
Currency
GBP
II.2) Description
II.2.1) Title
Contract/Lot No
1
II.2.2) CPV codes
Main CPV code
90919300
II.2.3) Place of performance
NUTS code
UKI52 – Barking & Dagenham and Havering
II.2.5) Award Criteria
Quality
Name:Quality
Weighting:70
Price
Name:Price
Weighting:30
II.2.6) Estimated Value
Value (excluding VAT)
2,500,000
Currency
GBP
II.2.7) Contract dates (estimated)
Start
2025-11-01 00:00
End
2028-10-31 23:59
Duration
3 years
Possible extension
2030-10-31 23:59
Extended duration
5 years
This contract is subject to renewal
Yes
Description of renewals
2 x 12 month extensions, when both parties to agree in writing.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number
3
Maximum number
4

III)Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
Particular suitability
Small and medium-sized enterprises (SME)

IV)Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive flexible procedure
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
Yes
IV.1.10) Identification of the national rules applicable to the procedure
Information about national procedures is available at
The procedure will consist of four distinct stages, allowing for an initial assessment of interested suppliers. Suppliers will be evaluated against the specific objectives of the new contract through the following stages:
 Selection Stage and Shortlisting
 Invitation to Tender (ITT) and Shortlisting for Presentation
 Presentation of Proposal to the Authority
 Reference Checking
The evaluation of the shortlisting process will be based on the information submitted by the bidding companies. A shortlist of suppliers will be compiled, with the 4 highest-scoring submissions invited to progress to the subsequent stage of the procurement process.
Only those companies that are selected and formally notified will be invited to submit a response during the ITT stage.
IV.2) Administrative information
IV.2.1) Tender period dates
Estimated award decision date
2025-09-19 23:59
IV.2.4) Languages in which tenders or requests to participate may be submitted
English
Deadline for requests to participate
2025-06-06 12:00

VI)Complementary information
Link to source/bidding documents
https://www.ace-advice.co.uk/our-projects
https://www.find-tender.service.gov.uk/Notice/027701-2025
Conflicts assessment prepared/revised
Yes
VI.5) Date of dispatch of this notice
2025-05-27 12:19

Awarding Authority:

Official name: Eastbury Community School Postal address: Hulse Avenue Town: Barking Region: UKI52 Postal code: IG11 9UW Country: United Kingdom Contact Person: Dawn Peters Telephone: 07956 063161 Email: [email protected]