Publication Date: 30/05/2025

Deadline Date: 30/06/2025

Reference: TKR-20250530-FTS-30808869

Value of Contact: £500,000

Estimated Annual Value: £ 49,587

Type of Procedure: Services Contract

Nature of Procurement: Pre-information procedures (contract notice)

Description:

The Provision, Installation, Cleaning & Maintenance of Bus Shelters with Rights to Advertise
Reference number:ocds-h6vhtk-05297b
II.1.3) Type of contract
Services
Special regime
Concession
II.1.4) Short description
The Authority is seeking a comprehensive solution provider that can source, install, and maintain, which will include cleaning services on advertised bus shelters in the Vale of Glamorgan with the rights to sell and install advertising on the bus shelters for the duration of the contract term.
The supplier will be granted the right to erect advertised bus shelters on the highway, in agreed locations. They will also be granted the exclusive right to sell and install advertising at these agreed locations for the term of the Contract. In return, the council will expect the chosen supplier to provide a Fixed Fee and Revenue Share payment per advertising bus shelter.
The service provider will be required to:
a)Supply, install, maintain, and clean the bus shelters. This will be a Concession Contract through which the successful Tenderer generates income to fund these services from selling advertising space on the bus shelters.
b)Retain ownership of the bus shelters during the Contract term.
c)Generate revenue for the Council.
d)Actively sell advertising on the paper and digital sites, offering a percentage of advertising space, to be available to the Council for free, to promote in-house campaigns (we would expect advertising for 2 weeks on 20% of the bus shelters in the vale. The location of the advertising would be agreed by both parties)
e)Manage all agreements with advertisers, including collecting payment, and pay the Council an agreed income from the advertising sales revenue at an agreed frequency. The Concessionaire will:
f)Carry out all invoice and payment collection.
g)Adhere to the Advertising Standards Authority (ASA) Code of Practice.
h)Adhere to the Vale of Glamorgan Council’s Advertising Policy, including the draft HFSS regulations (high in fat, sugar and salt) policy.
i)Be responsible for the enacting and monitoring of the draft HFSS policy requirements
j)Offer an open book approach to the reporting of income generated from advertising sold, and the Revenue Share to the Council.
k)Provide regular reports, agreed post tender, including the information along with any other relevant/value adding information.
II.1.5) Estimated Total Value
Value (including VAT)
600,000
Value (excluding VAT)
500,000
Currency
GBP
II.2) Description
II.2.1) Title
Contract/Lot No
1
II.2.2) CPV codes
Main CPV codes
34928000
44212321
45213315
45233293
79340000
II.2.3) Place of performance
NUTS code
UK – United Kingdom
II.2.7) Contract dates (estimated)
Start
2025-08-18 00:00
End
2035-08-18 23:59
Duration
10 years 1 day
Possible extension
2040-08-18 23:59
Extended duration
15 years 1 day
This contract is subject to renewal
Yes
II.3) Estimated date of publication of contract notice
2025-06-09 23:59

III)Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
Particular suitability
Small and medium-sized enterprises (SME)

VI)Complementary information
Link to source/bidding documents
https://www.find-tender.service.gov.uk/Notice/028708-2025
VI.5) Date of dispatch of this notice
2025-05-30 11:13
VI.6) Engagement information
Engagement deadline
2025-06-06 23:59
Engagement process description
Please provide a response as to whether you are interested in submitting a tender by Friday 6th June 2025. Please be aware that we are requesting prospective bidders to register their interest in this notice to assess market availability.

Awarding Authority:

Official name: Vale of Glamorgan Council Postal address: Civic Offices Town: BARRY Region: UKL22 Postal code: CF63 4RU Country: United Kingdom Contact Person: alex tombs Email: [email protected] Internet address http://www.valeofglamorgan.gov.uk