Publication Date: 17/07/2025
Deadline Date: 22/08/2025
Reference: TKR-20250717-FTS-31451400
Value of Contact: £ 3,367,175
Estimated Annual Value: £ 1,122,392
Type of Procedure: services contract
Nature of Procurement: Additional information (contract notice)
Description:
Public authority – sub-central government
Procuring Entity
RIVA Partnership Ltd
Procurement Consultancy supporting the Contracting Authority
Postal address:Hones Business Park, 1 Waverley Lane
Town:Farnham
Region:West Surrey
Postal code:GU9 8BB
Country:United Kingdom
Contact Person:Rachel OGrady
Telephone:01252 977017
Email:[email protected]
II)Object
II.1.1) Title
The Circle Trust – Cleaning Tender
Reference number:ocds-h6vhtk-056097
II.1.3) Type of contract
Services
II.1.4) Short description
The Circle Trust is an educational charity, that exists to do one thing, to promote education for the public benefit. We are a community of schools that have shared values and an essential common ethos and vision for education and learning. Our shared goal is to provide the best educational outcomes for our children and young people, from nursery to sixth form. At the centre of our work together is improving the educational outcomes for our pupils. We deliberately use the term “educational outcomes” to highlight that we value education in the widest sense whilst balancing our ambition to seek the highest academic performance. We seek a cleaning contractor who will work in partnership with us and who will mirror our highest standards. More information with regards to Circle Trust can be obtained here: https://thecircletrust.co.uk/
Tender information:
Our Schools:
1. Badgemore Primary School
2. Emmbrook Infant School
3. Emmbrook Junior School
4. Nine Mile Ride Primary School
5. Shinfield Infant and Nursery School
6. St Crispin’s Secondary School
7. The Emmbrook School (Secondary)
8. Wescott Infant School
9. Westende Junior School
10. The Hawthorns Primary School
11. Owlsmoor Primary School
All 11 schools listed above (2 secondary and 9 primary schools) – are participating in this tender. Please note this is a growing Trust where additional schools may join during this tender process. Please note that any other schools not listed above that may join the Trust during the tenure of this new cleaning contract may, at the Trust’s discretion, be added to this contract
The successful tenderer will be required to provide excellent cleaning services to the schools.
The contract term being tendered for 3 years, from 01/04/2026 – 31/03/2029. There is an option for a further extension period for up to two additional years to 31/03/2031. Please note Owlsmoor Primary School will commence 01/11/2026.
The contract offers an excellent opportunity to review and propose enhancements to the current cleaning services at the schools. This includes both core term time cleaning and periodic deep cleaning throughout the year.
The Trust is keen to secure a high quality cleaning service whereby its students are able to enjoy excellence in education, supported by excellently kept facilities.
The Trust expects both a tightly managed service and high levels of productivity to be delivered by the cleaning staff at all times, and the Trust expects a management style delivered by the successful contractor that supports, encourages and develops the cleaning staff.
The Trust is not obliged to accept the lowest price submitted for this tender, rather the Trust is keen to secure best value from this contract and to deliver best value to its students. Innovative and creative ideas as to how the cleaning services can be developed and improved, will be welcomed. The Trust seeks a contractor that is keen to work in partnership and who will deliver to its highest abilities, at all times.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=966678990
II.1.7) Total value of the procurement
Value (including VAT)
4,040,610
Value (excluding VAT)
3,367,175
Currency
GBP
II.2) Description
II.2.1) Title
Contract/Lot No
1
II.2.2) CPV codes
Main CPV code
90919300
II.2.3) Place of performance
NUTS code
UKJ11 – Berkshire
II.2.5) Award Criteria
Quality
Name:Quality
Weighting:65
Price
Name:Price
Weighting:35
II.2.6) Estimated Value
Value (excluding VAT)
3,367,175
Currency
GBP
II.2.7) Contract dates (estimated)
Start
2026-04-01 00:00
End
2029-03-31 23:59
Duration
3 years
Possible extension
2031-03-31 23:59
Extended duration
5 years
This contract is subject to renewal
Yes
Description of renewals
The contract may be extended from 31/03/2029 for up to a maximum of 2 years to 31/03/2031
III)Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
Particular suitability
Small and medium-sized enterprises (SME)
Voluntary, community and social enterprises (VCSE)
IV)Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive flexible procedure
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
Yes
IV.1.10) Identification of the national rules applicable to the procedure
Information about national procedures is available at
This procurement will run under the Competitive Flexible Procedure. This will follow a two stage approach, with stage 1 being the Procurement Specific Questionnaire (PSQ). Here a minimum of 5 candidates (or less, in the event less than 5 meet the minimum criteria) and a maximum of 10 candidates, will progress to stage 2. Any selection of tenderers will be based solely on the criteria set out for the procurement and a minimum 60% score must be achieved. Step 2 will be the Invitation to Tender (ITT) after shortlisting where the evaluation of tender response will be set as 35% price and 65% quality.
IV.2) Administrative information
IV.2.1) Tender period dates
Enquiry deadline
2025-08-22 12:00
Estimated award decision date
2026-01-29 23:59
IV.2.4) Languages in which tenders or requests to participate may be submitted
English
Deadline for requests to participate
2025-08-22 12:00
VI)Complementary information
Link to source/bidding documents
https://www.find-tender.service.gov.uk/Notice/040887-2025
Conflicts assessment prepared/revised
Yes
VI.5) Date of dispatch of this notice
2025-07-17 12:06
VII)Changes/Modifications
VII.2) Other additional information
Correction of reference to catering changed to cleaning. For clarity this is a cleaning tender.
Procuring Entity
RIVA Partnership Ltd
Procurement Consultancy supporting the Contracting Authority
Postal address:Hones Business Park, 1 Waverley Lane
Town:Farnham
Region:West Surrey
Postal code:GU9 8BB
Country:United Kingdom
Contact Person:Rachel OGrady
Telephone:01252 977017
Email:[email protected]
II)Object
II.1.1) Title
The Circle Trust – Cleaning Tender
Reference number:ocds-h6vhtk-056097
II.1.3) Type of contract
Services
II.1.4) Short description
The Circle Trust is an educational charity, that exists to do one thing, to promote education for the public benefit. We are a community of schools that have shared values and an essential common ethos and vision for education and learning. Our shared goal is to provide the best educational outcomes for our children and young people, from nursery to sixth form. At the centre of our work together is improving the educational outcomes for our pupils. We deliberately use the term “educational outcomes” to highlight that we value education in the widest sense whilst balancing our ambition to seek the highest academic performance. We seek a cleaning contractor who will work in partnership with us and who will mirror our highest standards. More information with regards to Circle Trust can be obtained here: https://thecircletrust.co.uk/
Tender information:
Our Schools:
1. Badgemore Primary School
2. Emmbrook Infant School
3. Emmbrook Junior School
4. Nine Mile Ride Primary School
5. Shinfield Infant and Nursery School
6. St Crispin’s Secondary School
7. The Emmbrook School (Secondary)
8. Wescott Infant School
9. Westende Junior School
10. The Hawthorns Primary School
11. Owlsmoor Primary School
All 11 schools listed above (2 secondary and 9 primary schools) – are participating in this tender. Please note this is a growing Trust where additional schools may join during this tender process. Please note that any other schools not listed above that may join the Trust during the tenure of this new cleaning contract may, at the Trust’s discretion, be added to this contract
The successful tenderer will be required to provide excellent cleaning services to the schools.
The contract term being tendered for 3 years, from 01/04/2026 – 31/03/2029. There is an option for a further extension period for up to two additional years to 31/03/2031. Please note Owlsmoor Primary School will commence 01/11/2026.
The contract offers an excellent opportunity to review and propose enhancements to the current cleaning services at the schools. This includes both core term time cleaning and periodic deep cleaning throughout the year.
The Trust is keen to secure a high quality cleaning service whereby its students are able to enjoy excellence in education, supported by excellently kept facilities.
The Trust expects both a tightly managed service and high levels of productivity to be delivered by the cleaning staff at all times, and the Trust expects a management style delivered by the successful contractor that supports, encourages and develops the cleaning staff.
The Trust is not obliged to accept the lowest price submitted for this tender, rather the Trust is keen to secure best value from this contract and to deliver best value to its students. Innovative and creative ideas as to how the cleaning services can be developed and improved, will be welcomed. The Trust seeks a contractor that is keen to work in partnership and who will deliver to its highest abilities, at all times.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=966678990
II.1.7) Total value of the procurement
Value (including VAT)
4,040,610
Value (excluding VAT)
3,367,175
Currency
GBP
II.2) Description
II.2.1) Title
Contract/Lot No
1
II.2.2) CPV codes
Main CPV code
90919300
II.2.3) Place of performance
NUTS code
UKJ11 – Berkshire
II.2.5) Award Criteria
Quality
Name:Quality
Weighting:65
Price
Name:Price
Weighting:35
II.2.6) Estimated Value
Value (excluding VAT)
3,367,175
Currency
GBP
II.2.7) Contract dates (estimated)
Start
2026-04-01 00:00
End
2029-03-31 23:59
Duration
3 years
Possible extension
2031-03-31 23:59
Extended duration
5 years
This contract is subject to renewal
Yes
Description of renewals
The contract may be extended from 31/03/2029 for up to a maximum of 2 years to 31/03/2031
III)Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
Particular suitability
Small and medium-sized enterprises (SME)
Voluntary, community and social enterprises (VCSE)
IV)Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive flexible procedure
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
Yes
IV.1.10) Identification of the national rules applicable to the procedure
Information about national procedures is available at
This procurement will run under the Competitive Flexible Procedure. This will follow a two stage approach, with stage 1 being the Procurement Specific Questionnaire (PSQ). Here a minimum of 5 candidates (or less, in the event less than 5 meet the minimum criteria) and a maximum of 10 candidates, will progress to stage 2. Any selection of tenderers will be based solely on the criteria set out for the procurement and a minimum 60% score must be achieved. Step 2 will be the Invitation to Tender (ITT) after shortlisting where the evaluation of tender response will be set as 35% price and 65% quality.
IV.2) Administrative information
IV.2.1) Tender period dates
Enquiry deadline
2025-08-22 12:00
Estimated award decision date
2026-01-29 23:59
IV.2.4) Languages in which tenders or requests to participate may be submitted
English
Deadline for requests to participate
2025-08-22 12:00
VI)Complementary information
Link to source/bidding documents
https://www.find-tender.service.gov.uk/Notice/040887-2025
Conflicts assessment prepared/revised
Yes
VI.5) Date of dispatch of this notice
2025-07-17 12:06
VII)Changes/Modifications
VII.2) Other additional information
Correction of reference to catering changed to cleaning. For clarity this is a cleaning tender.
Awarding Authority:
Official name: The Circle Trust Postal address: The Oval Office, c/o St Crispins School, London Road, Wokingham Town: Berkshire Region: UKJ11 Postal code: RG40 1SS Country: United Kingdom Contact Person: Riva Partnership Telephone: +44 1252 977017 Email: [email protected]
