Publication Date: 14/07/2025

Deadline Date: 15/08/2025

Reference: TKR-20250714-FTS-31397359

Value of Contact: £ 1,666,667

Estimated Annual Value: £ 555,556

Type of Procedure: Services Contract

Nature of Procurement: Invitation to tender (contract notice)

Description:

Cleaning Void Properties
Reference number:499
II.1.3) Type of contract
Services
II.1.4) Short description
This GreenSquareAccord tender is for Cleaning Void Properties.
This tender is being conducted through GreenSquareAccord’s Supplier Portal and documentation is available via this portal – https://in-tendhost.co.uk/greensquare
Submissions must be made via this portal. All documents are required to be uploaded to the portal and you will then receive a receipt.
Should you have any questions about this contract opportunity, please use the messaging facility on the tender project which will direct your question to the GreenSquareAccord colleague leading this procurement.
If you experience technical difficulties accessing or using the Portal user help is available at the help tab on the portal or alternatively, you may contact the In-Tend Support Desk on 0845 5578079 or by email at [email protected].
II.1.7) Total value of the procurement
Value (including VAT)
2,000,000
Value (excluding VAT)
1,666,667
Currency
GBP
II.2) Description
II.2.1) Title
Lot 1 – Locality 1
Contract/Lot No
LOT-0001
II.2.2) CPV codes
Main CPV code
90910000
II.2.3) Place of performance
NUTS code
UKG – WEST MIDLANDS (ENGLAND)
UKG39 – Wolverhampton
UKG38 – Walsall
UKG2 – Shropshire and Staffordshire
II.2.4) Description of the procurement
Void Cleaning West Midlands. Covering Wolverhampton, Walsall, Shropshire, Telford, Staffordshire, Lichfield and surrounding areas.
II.2.5) Award Criteria
Price
Name:Simple description
Weighting:Quality and Technical Merit 60% and Price 40%. Please refer to ITT499 for full details of the award criteria.
II.2.6) Estimated Value
Value (excluding VAT)
520,834
Currency
GBP
II.2.7) Contract dates (estimated)
Start
2025-10-20 01:00
End
2028-10-20 00:59
Duration
3 years
Possible extension
2030-10-20 00:59
Extended duration
5 years
This contract is subject to renewal
Yes
Description of renewals
Option to extend by two 12 month periods by agreement.
II.2) Description
II.2.1) Title
Lot 2 – Locality 2
Contract/Lot No
LOT-0002
II.2.2) CPV codes
Main CPV code
90910000
II.2.3) Place of performance
NUTS code
UKG – WEST MIDLANDS (ENGLAND)
UKG31 – Birmingham
UKG37 – Sandwell
UKG33 – Coventry
UKG1 – Herefordshire, Worcestershire and Warwickshire
II.2.4) Description of the procurement
Void Cleaning West Midlands. Covering Birmingham, Dudley, Sandwell, Coventry, Redditch, Herefordshire and surrounding areas.
II.2.5) Award Criteria
Price
Name:Simple description
Weighting:Quality and Technical Merit 60% and Price 40%. Please refer to ITT499 for full details of the award criteria.
II.2.6) Estimated Value
Value (excluding VAT)
520,833
Currency
GBP
II.2.7) Contract dates (estimated)
Start
2025-10-20 01:00
End
2028-10-20 00:59
Duration
3 years
Possible extension
2030-10-20 00:59
Extended duration
5 years
This contract is subject to renewal
Yes
Description of renewals
Option to extend by two 12 month periods by agreement.
II.2) Description
II.2.1) Title
Lot 3 – Locality 3
Contract/Lot No
LOT-0003
II.2.2) CPV codes
Main CPV code
90910000
II.2.3) Place of performance
NUTS code
UKK – SOUTH WEST (ENGLAND)
UKJ14 – Oxfordshire
UKK13 – Gloucestershire
UKK14 – Swindon
II.2.4) Description of the procurement
Void Cleaning South West. Covering Oxfordshire, Gloucestershire, Swindon, Stroud and surrounding areas.
II.2.5) Award Criteria
Price
Name:Simple description
Weighting:Quality and Technical Merit 60% and Price 40%. Please refer to ITT499 for full details of the award criteria.
II.2.6) Estimated Value
Value (excluding VAT)
312,500
Currency
GBP
II.2.7) Contract dates (estimated)
Start
2025-10-20 01:00
End
2028-10-20 00:59
Duration
3 years
Possible extension
2030-10-20 00:59
Extended duration
5 years
This contract is subject to renewal
Yes
Description of renewals
Option to extend by two 12 month periods by agreement.
II.2) Description
II.2.1) Title
Lot 4 – Locality 4
Contract/Lot No
LOT-0004
II.2.2) CPV codes
Main CPV code
90910000
II.2.3) Place of performance
NUTS code
UKK – SOUTH WEST (ENGLAND)
UKK15 – Wiltshire CC
II.2.4) Description of the procurement
Void Cleaning South West. Covering Wiltshire and surrounding areas.
II.2.5) Award Criteria
Price
Name:Simple description
Weighting:Quality and Technical Merit 60% and Price 40%. Please refer to ITT499 for full details of the award criteria.
II.2.6) Estimated Value
Value (excluding VAT)
312,500
Currency
GBP
II.2.7) Contract dates (estimated)
Start
2025-10-20 01:00
End
2028-10-20 00:59
Duration
3 years
Possible extension
2030-10-20 00:59
Extended duration
5 years
This contract is subject to renewal
Yes
Description of renewals
Option to extend by two 12 month periods by agreement.

III)Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
Particular suitability
Small and medium-sized enterprises (SME)
III.1.3) Technical and professional ability
Additional technical selection criteria
As detailed in the ITT.
As detailed in the ITT.
As detailed in the ITT.
As detailed in the ITT.
III.1.7) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them
30 days. Supplier to make applications for payment invoicing via GreenSquareAccord’s housing management system.

IV)Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.2) Administrative information
IV.2.1) Tender period dates
Enquiry deadline
2025-08-08 19:00
Estimated award decision date
2025-09-09 00:59
IV.2.2) Tender submission deadline
2025-08-15 19:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
English

VI)Complementary information
Link to source/bidding documents
https://in-tendhost.co.uk/greensquare/aspx/Home
https://www.find-tender.service.gov.uk/Notice/039517-2025
Conflicts assessment prepared/revised
Yes
Risk details
Please refer to document ITT499 Invitation to Tender for risks to contract performance.
VI.1) Information about recurrence
This is a recurrent procurement
Yes
VI.5) Date of dispatch of this notice
2025-07-14 10:59

Awarding Authority:

Official name: GREENSQUAREACCORD LIMITED Postal address: Second Floor, 10 Brindleyplace Town: Birmingham Region: UKG31 Postal code: B1 2JB Country: United Kingdom Contact Person: Stewart Gayden Email: [email protected] Internet address http://www.greensquareaccord.co.uk