Publication Date: 08/07/2025
Deadline Date: 12/12/2025
Reference: TKR-20250708-FTS-31320850
Value of Contact: £ 1,908,000
Estimated Annual Value: £ 636,000
Type of Procedure: Services Contract
Nature of Procurement: Invitation to tender (contract notice)
Description:
The successful Supplier will be required to provide cleaning services for Joseph Chamberlain Sixth Form College (1 Belgrave Rd, Birmingham B12 9FF).
The contract being tendered is for three years in duration from 1 April 2026 until 31 March 2029, with the option to extend for a further term of 1 + 1 + 1 years on the same terms and conditions excluding the right to further extend. The contract will be fixed price in nature, with the Contractor invoicing the Client for one-twelfth of the annual cost monthly.
Whilst the monthly charge will represent one-twelfth of the contract cost, a reconciliation will take place monthly to reconcile the actual hours worked within the contract. If the hours worked are less than those budgeted for a credit will be required by the College. This credit will be calculated by dividing the annual contract cost (fixed cost) by the number of annual input hours to arrive at a contractual cost per hour, this will then be multiplied by the number of hours due to arrive at the fiscal credit.
The College requires that the tendered number of hours are always worked, and the successful contractor is expected to have a system in place to cover for both planned and unplanned leave.
The basis and rationale that the Client requires is for the successful contractor to operate to always is being able to provide a clean College that is fit for purpose and that the Contractor is proactive in the management of the contract, thus ensuring that all output specifications are achieved and that the required frequency of cleans is delivered.
The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of services. The high-quality service levels proposed, should maintain excellent standards throughout, resulting in a clean and pleasant environment for students, staff and visitors within the College consistently.
It should be noted that the successful contractor will be expected to bring to the contract:innovation; new equipment; and cleaning methods, with BIC’S standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.
The successful contractor will be expected to put forwards both innovation and their proposals for making this contract more environmentally sensitive and carbon neutral moving into this contract term both by way of contract delivery, and within the successful contractor’s organisation, thus working to deliver the Joseph Chamberlain Sixth Form College’s environmental polices
The terms and conditions of employment and recognition offered to the cleaning operatives should be both progressive and forward thinking ensuring that the staffing establishment is always complete and staff turnover is kept to a minimum.
The current annual value of the contract is approximately £318,000.00 plus VAT per annum.
Please see PSQ Document for further information.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Birmingham:-School-cleaning-services./AU4T2W5W8N
To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/AU4T2W5W8N
II.1.7) Total value of the procurement
Value (including VAT)
1,908,000
Value (excluding VAT)
1,908,000
Currency
GBP
II.2) Description
II.2.1) Title
Contract/Lot No
1
II.2.2) CPV codes
Main CPV code
90919300
II.2.3) Place of performance
NUTS code
UKG31 – Birmingham
II.2.5) Award Criteria
Quality
Name:Quality
Weighting:80
Price
Name:Price
Weighting:20
II.2.6) Estimated Value
Value (excluding VAT)
1,908,000
Currency
GBP
II.2.7) Contract dates (estimated)
Start
2026-04-01 00:00
End
2029-03-31 23:59
Duration
3 years
Possible extension
2032-03-31 23:59
Extended duration
6 years
This contract is subject to renewal
Yes
Description of renewals
The contract being tendered is for three years in duration from 1 April 2026 until 31 March 2029, with the option to extend for a further term of 1 + 1 + 1 years on the same terms and conditions excluding the right to further extend. The contract will be fixed price in nature, with the Contractor invoicing the Client for one-twelfth of the annual cost monthly.
III)Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
Particular suitability
Small and medium-sized enterprises (SME)
IV)Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive flexible procedure
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
Yes
IV.1.10) Identification of the national rules applicable to the procedure
Information about national procedures is available at
Please see PSQ document timetable with further information.
IV.2) Administrative information
IV.2.1) Tender period dates
Enquiry deadline
2025-08-15 12:00
Estimated award decision date
2026-02-02 23:59
IV.2.2) Tender submission deadline
2025-12-12 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
English
VI)Complementary information
Link to source/bidding documents
https://www.find-tender.service.gov.uk/Notice/038104-2025
Conflicts assessment prepared/revised
Yes
VI.5) Date of dispatch of this notice
2025-07-08 10:05
Awarding Authority:
Official name: Joseph Chamberlain Sixth Form College Postal address: 1 Belgrave Rd Town: Birmingham Region: UKG31 Postal code: B12 9FF Country: United Kingdom Email: [email protected]
