Publication Date: 23/10/2025

Deadline Date: 05/12/2025

Reference: TKR-20251023-FTS-32913664

Value of Contact: £645,000

Estimated Annual Value: £215,000

Type of Procedure: services contract

Nature of Procurement: Invitation to tender (contract notice)

Description:

At Robin Hood Multi Academy Trust, Staff believe in showing children that they can overcome any obstacle in their lives to go on and become something truly great. The Trust firmly believe that the biggest barriers in life are the ones we place on ourselves, and it is our job to inspire children to think big and aim high.
Robin Hood Multi Academy Trust are seeking Cleaning services providers to Tender for the provision of a full daily Cleaning service within three of their Schools, during term time, and periodic Cleaning services outside of term time.
The contract will be for three years in duration, with the option to extend for a further one period of up to two years and with a commencement date of 01 August 2026.
Full details will be included in the Invitation to Tender.
TUPE regulations apply to this contract, which involves the transfer of existing Cleaning Staff, of which some may be members of the Local Government Pension Scheme, requiring arrangements to be made for ‘Admitted Body’ status with the relevant pension fund.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://invictus-inport.com/tenders/UK-UK-Birmingham:-School-cleaning-services./Z3699ZQUM3
To respond to this opportunity, please click here:
https://invictus-inport.com/respond/Z3699ZQUM3
II.1.7) Total value of the procurement
Value (including VAT)
645,000
Value (excluding VAT)
645,000
Currency
GBP
II.2) Description
II.2.1) Title
Contract/Lot No
1
II.2.2) CPV codes
Main CPV code
90919300
II.2.3) Place of performance
NUTS code
UKG31 – Birmingham
II.2.5) Award Criteria
Quality
Name:Operational Response
Weighting:85
Price
Name:Financial Response
Weighting:15
II.2.6) Estimated Value
Value (excluding VAT)
645,000
Currency
GBP
II.2.7) Contract dates (estimated)
Start
2026-08-01 00:00
End
2029-07-31 23:59
Duration
3 years
Possible extension
2031-07-31 23:59
Extended duration
5 years
This contract is subject to renewal
Yes
Description of renewals
In agreement with the client an option to extend for a further one period of up to two years.

III)Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
Particular suitability
Small and medium-sized enterprises (SME)

IV)Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive flexible procedure
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
Yes
IV.1.10) Identification of the national rules applicable to the procedure
Information about national procedures is available at
This procurement will be a multi-stage tender process. The PSQ will be followed by an initial shortlisting, with successful suppliers invited to the next stage of the process. The ITT will follow, with a second shortlisting and the top scoring bidders will be invited to the presentation stage.
IV.2) Administrative information
IV.2.1) Tender period dates
Enquiry deadline
2025-12-05 12:00
Estimated award decision date
2026-05-04 23:59
IV.2.4) Languages in which tenders or requests to participate may be submitted
English
Deadline for requests to participate
2025-12-05 12:00

VI)Complementary information
Link to source/bidding documents
https://www.find-tender.service.gov.uk/Notice/067698-2025
Conflicts assessment prepared/revised
Yes
VI.5) Date of dispatch of this notice
2025-10-23 10:09

Awarding Authority:

Official name: Robin Hood Multi Academy Trust Postal address: Pitmaston Road, Hall Green Town: Birmingham Region: UKG31 Postal code: B28 9PP Country: United Kingdom Telephone: +442081332224 Email: [email protected]