United Kingdom-Birmingham: West Midlands Academy Trust Tender for Cleaning Services

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Additional information can be obtained from:
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Tenders or requests to participate must be submitted:
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I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education

II.1) Scope of the procurement
II.1.1) Title:West Midlands Academy Trust Tender for Cleaning Services

Reference number:CA15318 –
II.1.2) Main CPV code:90919300
II.1.3) Type of contract:Services
II.1.4) Short description
To supply cleaning services at 2 schools for the West Midlands Academy Trust
II.1.5) Estimated total value:
Value excluding VAT:947970 Currency: GBP
II.1.6) Information about lots
The contract is divided into lots: yes
Tenders may be submitted for maximum number of lots:2
Maximum number of lots that may be awarded to one tenderer 2
II.2) Description
II.2.1) Title:West Midlands Academy Trust
Lot No:1
II.2.2) Additional CPV code(s)
90919300
II.2.3) Place of performance
Region code: UKG3
Main site or place of performance
West Midlands
II.2.4) Description of the procurement:
Lot One – to supply cleaning services to Hall Green School, Southam Rd, Hall Green, Birmingham, B28 0AA. Hall Green is a mixed secondary school with a student population of circa 900 pupils aged 11 to 16 years. The contract will be awarded for a period of 3 years, commencing from 27th October 2025 with the option to extend this for up to a further 2 years. The Client values the personnel employed to deliver their services, and by tendering the cleaning contract are seeking to reset expectations for the cleaning provision, improve staff morale and consolidate consistent cleaning standards across Client.
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT:272970.0 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal:no
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number:8
Objective criteria for choosing the limited number of candidates:Experience in the field, References from previous contracts, financial stability
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options: yes
Description of options:60 month(s) from the commencement date, with 36 initial month(s) and option to extend 2×12 month(s)
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.1) Title:West Midlands Academy Trust
Lot No:2
II.2.2) Additional CPV code(s)
90919300
II.2.3) Place of performance
Region code: UKG3
Main site or place of performance
West Midlands
II.2.4) Description of the procurement:
Lot Two – to supply cleaning services to Swanshurst School, Brook Lane, Billesley, Birmingham B13 0TW. Swanshurst School is a girls secondary school with a student population of circa 1940 students, aged 11 to 19 years. The contract will be awarded for a period of 3 years, commencing from 27th October 2025 with the option to extend this for up to a further 2 years. The Client values the personnel employed to deliver their services, and by tendering the cleaning contract are seeking to reset expectations for the cleaning provision, improve staff morale and consolidate consistent cleaning standards across Client.
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT:675000.0 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal:no
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number:8
Objective criteria for choosing the limited number of candidates:Experience in the field, References from previous contracts, financial stability
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options: yes
Description of options:60 month(s) from the commencement date, with 36 initial month(s) and option to extend 2×12 month(s)
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no

III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity,including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:Tenderer must be established in the field and financially secure with a minimum of 3 years trading history and able to demonstrate suitable expertise in cleaning within the Education sector.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2.2) Contract performance conditions
A statement of the tenderer’s turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available. Abbreviated audited accounts for previous 3 years trading will be required.

IV.1) Description
IV.1.1) Type of procedure:
Restricted procedure
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 2025-03-19 Local time: 10:00
IV.2.4) Languages in which tenders or requests to participate may be submitted:EN

VI.1) Information about recurrence:
This is a recurrent procurement:no
VI.2) Information about electronic workflows
VI.4) Procedures for review
VI.4.1) Review body
Official name: West Midlands Academy Trust
Postal address:c/o Kings Norton Girls’ School, Selly Oak Rd
Town:Birmingham
Postal code:B30 1HW
Country:United Kingdom