Publication Date: 04/11/2025

Deadline Date: 05/12/2025

Reference: TKR-20251104-FTS-33092227

Value of Contact: £37,500

Estimated Annual Value: £12,500

Type of Procedure: services contract

Nature of Procurement: Invitation to tender (contract notice)

Description:

via https://www.broadstairs.gov.uk/
Prospective contractors must not contact councillors or staff to encourage or support their tender outside of the prescribed process.
To be considered, written tenders must be received by the Council in a sealed envelope marked ‘Broadstairs & St Peter’s Town Council Internal Cleaning Tender’ and addressed to the Town Clerk, Broadstairs & St Peter’s Town Council, Pierremont Park, Pierremont Hall, Broadstairs, Kent CT10 1JX by 12 noon on Friday 5th December 2025. The envelope should bear no distinguishing marks that would identify the tenderer or email [email protected]
Any tenders received after this time will not be considered.
The Town Council will notify applicants of the outcome of the tender by Wednesday 17th December. The Contract will be subject to references which will be requested following this date.
Payment for services will be made upon the receipt of a satisfactory VAT invoice. Full terms are to be agreed once the contract has been awarded.
If you require further information, please contact the Deputy Town Clerk between 9:30am -2:30pm Monday to Thursday. Tel: 01843 868718 or Email: [email protected]
I.4) Type of the contracting authority
Public authority – sub-central government

II)Object
II.1.1) Title
Internal Cleaning
Reference number:ocds-h6vhtk-05da0d
II.1.3) Type of contract
Services
II.1.4) Short description
Invitation to Tender for a 3 year Internal Cleaning Contract for Broadstairs & St Peter’s Town Council
Broadstairs & St Peter’s Town Council wishes to offer a three year contract (1st January 2026 to 31st December 2028) to a supplier who will provide the cleaning for Pierremont Hall, Broadstairs.
1. The Contract is for the internal cleaning of the communal areas, toilets, kitchens and bookable event spaces, Pierremont Hall, Pierremont Avenue, Broadstairs, CT10 1JX.
2. Cleaning areas to include:
Ground Floor- Kitchen, communal hallway and staircase, Council Chamber, two unisex toilets and one accessible toilet.
First Floor- Hallway and stairs, kitchenette, ladies’ toilets- three cubicles, men’s toilets- one cubicle and one urinal, Mayors Parlour meeting room.
Second Floor- Hall, landing and one unisex toilet.
Music Room and one unisex toilet.
3. Cleaning schedule for areas as per annex 2.
4. All internal doors to have door wedges removed & doors to be closed after cleaning completed.
5. A cleaning cupboard will be provided to the contractor. The contractor to provide their own cleaning solutions and equipment, including vacuum cleaner, cloths and mops etc. but hand soap and toilet rolls will be provided.
6. Parking is available during the period of cleaning. The times of daily cleaning can be flexible, but the Council Chamber, downstairs kitchen and Mayor’s Parlour meeting room and Music Room must be cleaned before 10am each day.
7. The contractor shall be liable for and shall indemnify the Council against loss, liability, claim or proceedings in respect of any injury or damage whatsoever to any property real or personal in so far as such injury or damage arises out of any negligence, omission or default of the Contractor, their employees or agents employed by them. A certificate of public liability insurance should be submitted with the tender bid.
8. Following award, the successful Tenderer shall not sub-contract or sub-let all or any part of the contract without the consent of the Council. The Successful Tenderer shall remain wholly responsible for the contract.
9. Tenderers must ensure that all information provided within their tender submission is accurate. The inclusion of information which is found to be false or misleading will result in the tender being rejected. Furthermore, in the event that false or misleading information comes to light after the award of the contract, this may result in termination of the contract.
10. The Council is subject to the terms of the Freedom of Information Act 2000. Tenderers should be aware that the information provided in the completed tender and contractual documents could be disclosed in response to a request under the Freedom of Information Act. We will proceed on the basis of disclosure unless an appropriate exemption applies. No information provided by tenderers will be accepted “in confidence” and the Council will accept no liability for loss as a result of any information disclosed in response to a request under the Freedom of Information Act
11. The tenderer shall not unlawfully discriminate within the meaning and scope of the provisions of the Race Relations (NI) Order 1997, Sex Discrimination (NI) Order 1976 (as amended), Fair Employment and Treatment (NI) Order 1998 and the Disability Discrimination Act 1995 and shall take all reasonable steps to ensure that all employees or agents of the tenderer employed in the execution of the contract do not unlawfully discriminate.
12. The Council requires that all organisations who submit tenders comply in full with the requirements of the Bribery Act 2010.
II.1.7) Total value of the procurement
Value (including VAT)
45,000
Currency
GBP
II.2) Description
II.2.1) Title
Contract/Lot No
1
II.2.2) CPV codes
Main CPV code
90910000
II.2.3) Place of performance
NUTS code
UKC – NORTH EAST (ENGLAND)
UKD – NORTH WEST (ENGLAND)
UKE – YORKSHIRE AND THE HUMBER
UKF – EAST MIDLANDS (ENGLAND)
UKG – WEST MIDLANDS (ENGLAND)
UKH – EAST OF ENGLAND
UKI – LONDON
UKJ – SOUTH EAST (ENGLAND)
UKK – SOUTH WEST (ENGLAND)
II.2.5) Award Criteria
1. Technical specification – details of experience, proposed approach to works.
2. Completed form showing the total price for each year for the provision of cleaning for all areas of the tender.
3. Evidence of public/employer’s liability insurance (minimum of £10 million).
4. Details of similar projects/services undertaken in the past 12 to 24 months, including 2 references who have received a similar service.
Evaluation Procedure
Each compliant tender will be evaluated as follows:
Risk Management & Method Statement – PASS/FAIL
Public & Employers Liability Insurance, minimum of £10 million – PASS/FAIL
Two References – PASS/FAIL
Technical Specification – 30 points
Locality – 10 points
Price – 20 points
Ability to provide adequate operatives to provide cleaning services in the event of sickness and annual leave – 20 points
II.2.7) Contract dates (estimated)
Start
2026-01-01 00:00
End
2028-12-31 23:59
Duration
3 years

III)Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
Particular suitability
Small and medium-sized enterprises (SME)

IV)Procedure
IV.1) Description
IV.1.1) Type of procedure
Below threshold – open competition
IV.2) Administrative information
IV.2.1) Tender period dates
Enquiry deadline
2025-12-01 12:00
IV.2.2) Tender submission deadline
2025-12-05 12:00

VI)Complementary information
Link to source/bidding documents
https://www.find-tender.service.gov.uk/Notice/Attachment/A-7335
https://www.find-tender.service.gov.uk/Notice/070903-2025
VI.5) Date of dispatch of this notice
2025-11-04 15:04

Awarding Authority:

Official name: Broadstairs & St Peter’s Town Council Postal address: The Charles Cockerell Suite, Pierremont Hall Pierremont Park, , Pierremont Avenue Town: Broadstairs Region: UKJ44 Postal code: CT10 1JX Country: United Kingdom Contact Person: Julie Belsey Telephone: 01843868718 Email: [email protected] Internet address https://www.broadstairs.gov.uk/