Publication Date: 13/02/2025
Deadline Date: 17/03/2025
Reference: TKR-20250213-FTS-29422676
Value of Contact: £ 4,000,000
Estimated Annual Value: Check Contract
Type of Procedure: Services Contract
Nature of Procurement: Contract Notice
Description:
The Council has in place an existing contract for cleaning services at Corporate Properties across the county. This includes Offices, Day Care Centres, Libraries, Archives, Depot’s etc. This will now be re-procured. At present there are approx. 70 properties within the existing contract however, this number may reduce over the next three years as the Council continues its programme of consolidation of assets.
Please see the Tender Documents for further information available via The Chest. https://www.the-chest.org.uk/ .
For support using the Chest, please contact Proactis, using the Supplier Support area.
For clarifications, please ensure all correspondence is via The Chest using the messages area.
II.1.5) Estimated total value:
Value excluding VAT:4000000 Currency: GBP
II.1.6) Information about lots
The contract is divided into lots: no
II.2) Description
II.2.3) Place of performance
Region code: UKD1
II.2.4) Description of the procurement:
The Council has in place an existing contract for cleaning services at Corporate Properties across the county. This includes Offices, Day Care Centres, Libraries, Archives, Depot’s etc. This will now be re-procured. At present there are approx. 70 properties within the existing contract however, this number may reduce over the next three years as the Council continues its programme of consolidation of assets.
Please see the Tender Documents for further information available via The Chest. https://www.the-chest.org.uk/ .
For support using the Chest, please contact Proactis, using the Supplier Support area.
For clarifications, please ensure all correspondence is via The Chest using the messages area.
II.2.5) Award criteria
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal:no
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
Please see the Tender Documents for further information available via The Chest. https://www.the-chest.org.uk/ .
For support using the Chest, please contact Proactis, using the Supplier Support area.
For clarifications, please ensure all correspondence is via The Chest using the messages area.
II.1.5) Estimated total value:
Value excluding VAT:4000000 Currency: GBP
II.1.6) Information about lots
The contract is divided into lots: no
II.2) Description
II.2.3) Place of performance
Region code: UKD1
II.2.4) Description of the procurement:
The Council has in place an existing contract for cleaning services at Corporate Properties across the county. This includes Offices, Day Care Centres, Libraries, Archives, Depot’s etc. This will now be re-procured. At present there are approx. 70 properties within the existing contract however, this number may reduce over the next three years as the Council continues its programme of consolidation of assets.
Please see the Tender Documents for further information available via The Chest. https://www.the-chest.org.uk/ .
For support using the Chest, please contact Proactis, using the Supplier Support area.
For clarifications, please ensure all correspondence is via The Chest using the messages area.
II.2.5) Award criteria
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal:no
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure:
Open procedure
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 2025-03-17 Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted:EN
IV.2.5) Scheduled date for start of award procedures:
2025-03-17
IV.2.6) Minimum time frame during which the tender must maintain the tender
Duration in months:6(from the date stated for receipt of tender)
IV.2.7) Conditions for opening tenders
Date: 2025-03-17 Local time: 12:00
IV.1.1) Type of procedure:
Open procedure
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 2025-03-17 Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted:EN
IV.2.5) Scheduled date for start of award procedures:
2025-03-17
IV.2.6) Minimum time frame during which the tender must maintain the tender
Duration in months:6(from the date stated for receipt of tender)
IV.2.7) Conditions for opening tenders
Date: 2025-03-17 Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence:
This is a recurrent procurement:no
VI.2) Information about electronic workflows
VI.3) Additional information:
Suppliers wishing to express an interest and obtain access to the tender documents should
go to www.the-chest.org.uk and click on current opportunities from the navigation area on
the left of the screen. On the next screen enter the contract Reference (DN763144) in the
box labelled ‘contains’ then click search. Click on the Blue link for the contract title to view
the opportunity. To express an interest you will need to login. If you are not already
registered on the www.the-chest.org.uk you will need to return to the home page and click
on Register. Register FREE link in the navigation area on the left of the screen. Registration is
free of charge and your username and password will be emailed to you.
Cumberland Council is fully supportive of all aspects of diversity including ethnicity,
race, religion, age, disability and sexual orientation. In this respect Cumberland Council
welcomes expressions of interest from ethnic minority, disabled and other diverse business
communities and the voluntary sector. Economic operators are therefore required to fully
comply with all statutory obligations/applicable legislation and there will be a requirement
to participate in the Authority’s supplier audits on all aspects of diversity.
The Contracting Authority expressly reserves the right:
(i)not to award any contract as a result of the procurement process commenced by
publication of this notice; and
(ii)to make whatever changes it may see fit to the content and structure of the tendering
competition; and in no circumstances will the Contracting Authority be liable for any costs
incurred by the candidates. Any expenditure, work or effort undertaken prior to contract
award is accordingly a matter solely for the commercial judgement of potential suppliers.
The contracting authority reserve the right to use any electronic portal during the life of the
agreement.
The value provided in
This is a recurrent procurement:no
VI.2) Information about electronic workflows
VI.3) Additional information:
Suppliers wishing to express an interest and obtain access to the tender documents should
go to www.the-chest.org.uk and click on current opportunities from the navigation area on
the left of the screen. On the next screen enter the contract Reference (DN763144) in the
box labelled ‘contains’ then click search. Click on the Blue link for the contract title to view
the opportunity. To express an interest you will need to login. If you are not already
registered on the www.the-chest.org.uk you will need to return to the home page and click
on Register. Register FREE link in the navigation area on the left of the screen. Registration is
free of charge and your username and password will be emailed to you.
Cumberland Council is fully supportive of all aspects of diversity including ethnicity,
race, religion, age, disability and sexual orientation. In this respect Cumberland Council
welcomes expressions of interest from ethnic minority, disabled and other diverse business
communities and the voluntary sector. Economic operators are therefore required to fully
comply with all statutory obligations/applicable legislation and there will be a requirement
to participate in the Authority’s supplier audits on all aspects of diversity.
The Contracting Authority expressly reserves the right:
(i)not to award any contract as a result of the procurement process commenced by
publication of this notice; and
(ii)to make whatever changes it may see fit to the content and structure of the tendering
competition; and in no circumstances will the Contracting Authority be liable for any costs
incurred by the candidates. Any expenditure, work or effort undertaken prior to contract
award is accordingly a matter solely for the commercial judgement of potential suppliers.
The contracting authority reserve the right to use any electronic portal during the life of the
agreement.
The value provided in
Section II.1.5 is only an estimate.
The contract term is a maximum of 4 years, this is based on an initial 2 year term plus 2 optional extension of up to 12 months.
There is an obligation within this contract for the Service Provider to pay Service Provider Staff engaged in the delivery of the Services the Real Living Wage.
VI.4) Procedures for review
VI.4.1) Review body
Official name: High Court of England
Town: London
Country:United Kingdom
VI.5) Date of dispatch of this notice:2025-02-12
Country:United Kingdom
VI.5) Date of dispatch of this notice:2025-02-12
The procurement documents are available for unrestricted and full direct access, free of charge,at:https://procontract.due-north.com/Advert/Index?advertId=7d87ff35-89e8-ef11-8134-005056b64545
Additional information can be obtained from:
the above mentioned address
Tenders or requests to participate must be submitted:
electronically via: https://procontract.due-north.com/Advert/Index?advertId=7d87ff35-89e8-ef11-8134-005056b64545
I.4) Type of the contracting authority
Awarding Authority:
Official name: Cumberland Council Postal Address: Cumbria House, 107 – 117 Botchergate Town: Carlisle Postal Code: CA1 1RD Country: United Kingdom Contact Person: Mrs Michelle James Telephone: +44 1228221743 Email: [email protected] Internet Address(es): Main address: https://www.cumberland.gov.uk/ Address of the buyer profile: https://www.cumberland.gov.uk/
