Publication Date: 19/06/2025

Deadline Date: 17/07/2025

Reference: TKR-20250619-FTS-31071421

Value of Contact: £ 550,000

Estimated Annual Value: £183,333

Type of Procedure: Services Contract

Nature of Procurement: Invitation to tender (contract notice)

Description:

II.1.1) Title
Public Convenience Cleaning
Reference number:WCC/
II.1.3) Type of contract
Services
II.1.4) Short description
The Council is inviting responses to this Invitation to Tender from suitably qualified and experienced contractors for the provision of public convenience cleaning services. This contract presents an opportunity to contribute directly to the Council’s commitment to maintaining a clean, safe, and welcoming environment, while supporting broader environmental and community wellbeing objectives. The primary objective of this tender is to appoint a contractor capable of delivering consistent, high-quality cleaning services that ensure an excellent experience for residents, businesses, visitors, and tourists alike. The existing contract is due to expire at the end of December 2025. Full details of the tender requirements are outlined in the accompanying documents and appendices provided with this notice. The following sites are currently within the scope of the contract: • Abbey Gardens (Winchester City centre) • Market Lane (Winchester City centre) • Arc, Jewry Street (Winchester City centre) • North Walls aka River Park (Winchester City centre) • Coach Park, Worthy Lane (Car park) • Chesil Street (Car Park) • South Park & Ride (Car Park) • St Catherine Hill (Car Park) • Magdalen Cemetery • Magdalen Cemetery Lodge • Station Road, New Alresford (Town/Parish) • Houchin Street, Bishops Waltham (Town/Parish) • Station Road, Wickham (Town/Parish) • Kidmore Lane, Denmead (Town/Parish) and other sites as specified in the tender document. Please ensure your organisation meets the requirements of the Conditions of Participation prior to completing the ITT response document and pricing schedules.
II.1.7) Total value of the procurement
Value (including VAT)
660,000
Value (excluding VAT)
550,000
Currency
GBP
II.2) Description
II.2.1) Title
Contract/Lot No
LOT-0000
II.2.2) CPV codes
Main CPV codes
90900000
90910000
II.2.3) Place of performance
NUTS code
UKJ3 – Hampshire and Isle of Wight
II.2.5) Award Criteria
Quality
Name:Quality Assessment
Weighting:40
Price
Name:Price
Weighting:60
II.2.6) Estimated Value
Value (excluding VAT)
550,000
Currency
GBP
II.2.7) Contract dates (estimated)
Start
2026-01-01 00:00
End
2028-12-31 23:59
Duration
3 years
Possible extension
2030-12-31 23:59
Extended duration
5 years
This contract is subject to renewal
Yes
Description of renewals
2 x 12 month extensions

III)Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
Particular suitability
Small and medium-sized enterprises (SME)
III.1.3) Technical and professional ability
Additional technical selection criteria
The following standards are mandated as stated in the tender documents:Current ISO9001 certification Current ISO14001 certification Membership of an accredited SSIP scheme or equivalent.

IV)Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.2) Administrative information
IV.2.1) Tender period dates
Enquiry deadline
2025-07-04 17:00
Estimated award decision date
2025-09-18 00:59
IV.2.2) Tender submission deadline
2025-07-17 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
English

VI)Complementary information
Link to source/bidding documents
https://www.find-tender.service.gov.uk/Notice/033678-2025
Conflicts assessment prepared/revised
Yes
VI.1) Information about recurrence
This is a recurrent procurement
Yes

Awarding Authority:

Official name: Winchester City Council Postal address: Winchester City Council Town: Colebrook Street, Winchester Region: UKJ36 Postal code: SO23 9LJ Country: United Kingdom Contact Person: Richard Elliot Email: [email protected] Internet address https://www.winchester.gov.uk