United Kingdom-Croydon: PP-10167 Harris Federation Trust P3 Cleaning

Publication Date: 11/07/2025

Deadline Date: 11/08/2025

Reference: TKR-20250711-FTS-31377088

Value of Contact: £ 5,890,000

Estimated Annual Value: £ 1,963,333

Type of Procedure: Services Contract

Nature of Procurement: Invitation to tender (contract notice)

Description:

PP-10167 Harris Federation Trust P3 Cleaning
Reference number:PP-10167
II.1.3) Type of contract
Services
II.1.4) Short description
The Harris Federation is an education charity led and run by teachers. They opened their first school in 1991 and now run 54 primary and secondary academies in London and Essex.
The contract will be for the provision of outsourced cleaning services across 13 schools and Head Office, across 7 Lots (see section 3.3) including daily cleaning and out of term deep cleaning, for spaces including but not limited to teaching, office, circulation, and rest room spaces.
Note:The cleaning of the spaces within the schools will need to take into account the Lettings Schedules set out for each school. The successful Supplier will be required to work around the Lettings times and schedules to ensure the space is clean for the following day.
The Trust’s Safeguarding Policy sets out that during the recruitment process, all prospective cleaning staff must show their full employment history before a role in the school can be given.
School School Code Address
1 Harris Boys East Dulwich HBAED Peckham Rye, East Dulwich, London, SE22 0AT
2 Harris Academy Beulah Hill HABH Spurgeon Road, Beulah Hill, London, SE19 3UG
3 Harris Federation (Head Office) HF 4th Floor Norfolk House, Wellesley Rd, Croydon, England, CR0 1LH
4 Harris Academy Peckham HAP Peckham Road, Peckham SE15 5DZ
5 Harris Invictus Academy HIAC London Road Croydon, CR0 2TB
6 Harris Academy South Norwood HASN 2, Cumberlow Avenue, London, SE25 6AE
7 Harris Academy Rainham HAR Lambs Lane, South Rainham, RM13 9XD
8 Harris Academy Rainham 6th Form HRSF 217, Wennington Road, Rainham, RM13 9XA
9 Harris Academy Riverside HARI London Road, Purfleet, RM19 1QY
10 Harris Academy Sutton HASU 2, Chiltern Road, Sutton, Surrey, SM2 5RD
11 Harris Academy Westminster 6th Form HWSF Steel House, 11 Tothill Street, London, SW1H 9LH
12 Harris Junior Academy Carshalton HJAC Camden Road, Carshalton, Surrey, SM5 2NS
13 Harris Primary Academy Dulwich HPAD 173, Lordship Lane, East Dulwich, SE22 9HA
14 Harris Primary Academy South Kenton HPASK Spencer Road, Wembley, Middlesex, HA0 3SF
The supplier shall establish effective management and operational level communication systems at all levels regarding the cleaning service with the Client. In addition, the provider will also be responsible for all legal, and health and safety requirements in delivering the services.
The supplier will manage the stocks of the cleaning materials, bin liners and any point-of-use Consumables whether bought by the supplier or the school.
The Contract will allow for the purchase of cleaning consumables and equipment and point-of-use consumables and bin liners to support the delivery of the cleaning services as per below:
The list of consumables will be:
Toilet paper
Hand soap
Handtowels
Dishwasher tablets
Washing up liquid
Please also refer to the scopes of service for each site for more details. As a general rule, all sites will require bin liners but they may not all request POU consumables:
Refer to Attachment 5 Workforce Data for TUPE data – There is no LGPS according to this data.
Further information on the Client’s requirements can be found at Attachment 1a Specification and Attachment 1b Client Data.
The Contract period will be for 3 years initially, with the option to extend for two further one-year periods at the discretion of the Client.
II.1.7) Total value of the procurement
Value (including VAT)
7,068,000
Value (excluding VAT)
5,890,000
Currency
GBP
II.2) Description
II.2.1) Title
Lot 1
Contract/Lot No
LOT-0001
II.2.2) CPV codes
Main CPV code
90919300
II.2.3) Place of performance
NUTS code
UKH32 – Thurrock
UKI52 – Barking & Dagenham and Havering
II.2.4) Description of the procurement
– Harris Rainham
– Rainham 6th Form
– Harris Riverside
II.2.5) Award Criteria
Price
Name:Simple description
Weighting:Quality Assessment: 40% of overall score
Price Assessment:60% of overall score
See ITT Part A document for full breakdown
II.2.6) Estimated Value
Value (excluding VAT)
1,745,000
Currency
GBP
II.2.7) Contract dates (estimated)
Start
2026-04-01 01:00
End
2029-04-01 00:59
Duration
3 years
Possible extension
2031-04-01 00:59
Extended duration
5 years
This contract is subject to renewal
Yes
Description of renewals
Option to extend for two further one-year periods at the discretion of the Client
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number
5
Maximum number
8
II.2) Description
II.2.1) Title
Lot 2
Contract/Lot No
LOT-0002
II.2.2) CPV codes
Main CPV code
90919300
II.2.3) Place of performance
NUTS code
UKI62 – Croydon
II.2.4) Description of the procurement
– Harris Beulah Hill
– Harris South Norwood
II.2.5) Award Criteria
Price
Name:Simple description
Weighting:Quality Assessment: 40% of overall score
Price Assessment:60% of overall score
See ITT Part A document for full breakdown
II.2.6) Estimated Value
Value (excluding VAT)
1,265,000
Currency
GBP
II.2.7) Contract dates (estimated)
Start
2026-04-01 01:00
End
2029-04-01 00:59
Duration
3 years
Possible extension
2031-04-01 00:59
Extended duration
5 years
This contract is subject to renewal
Yes
Description of renewals
Option to extend for two further one-year periods at the discretion of the Client
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number
5
Maximum number
8
II.2) Description
II.2.1) Title
Lot 3
Contract/Lot No
LOT-0003
II.2.2) CPV codes
Main CPV code
90919300
II.2.3) Place of performance
NUTS code
UKI44 – Lewisham and Southwark
II.2.4) Description of the procurement
– Harris Boys East Dulwich
– Harris Peckham
– Harris Primary Academy Dulwich
II.2.5) Award Criteria
Price
Name:Simple description
Weighting:Quality Assessment: 40% of overall score
Price Assessment:60% of overall score
See ITT Part A document for full breakdown
II.2.6) Estimated Value
Value (excluding VAT)
1,235,000
Currency
GBP
II.2.7) Contract dates (estimated)
Start
2026-04-01 01:00
End
2029-04-01 00:59
Duration
3 years
Possible extension
2031-04-01 00:59
Extended duration
5 years
This contract is subject to renewal
Yes
Description of renewals
Option to extend for two further one-year periods at the discretion of the Client
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number
5
Maximum number
8
II.2) Description
II.2.1) Title
Lot 4
Contract/Lot No
LOT-0004
II.2.2) CPV codes
Main CPV code
90919300
II.2.3) Place of performance
NUTS code
UKI62 – Croydon
II.2.4) Description of the procurement
– Harris Federation (Head Office)
– Harris Invictus Academy
II.2.5) Award Criteria
Price
Name:Simple description
Weighting:Quality Assessment: 40% of overall score
Price Assessment:60% of overall score
See ITT Part A document for full breakdown
II.2.6) Estimated Value
Value (excluding VAT)
375,000
Currency
GBP
II.2.7) Contract dates (estimated)
Start
2026-04-01 01:00
End
2029-04-01 00:59
Duration
3 years
Possible extension
2031-04-01 00:59
Extended duration
5 years
This contract is subject to renewal
Yes
Description of renewals
Option to extend for two further one-year periods at the discretion of the Client
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number
5
Maximum number
8
II.2) Description
II.2.1) Title
Lot 5
Contract/Lot No
LOT-0005
II.2.2) CPV codes
Main CPV code
90919300
II.2.3) Place of performance
NUTS code
UKI63 – Merton, Kingston upon Thames and Sutton
II.2.4) Description of the procurement
– Harris Academy Sutton
– Harris Junior Academy Carshalton
II.2.5) Award Criteria
Price
Name:Simple description
Weighting:Quality Assessment: 40% of overall score
Price Assessment:60% of overall score
See ITT Part A document for full breakdown
II.2.6) Estimated Value
Value (excluding VAT)
360,000
Currency
GBP
II.2.7) Contract dates (estimated)
Start
2026-04-01 01:00
End
2029-04-01 00:59
Duration
3 years
Possible extension
2031-04-01 00:59
Extended duration
5 years
This contract is subject to renewal
Yes
Description of renewals
Option to extend for two further one-year periods at the discretion of the Client
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number
5
Maximum number
8
II.2) Description
II.2.1) Title
Lot 6
Contract/Lot No
LOT-0006
II.2.2) CPV codes
Main CPV code
90919300
II.2.3) Place of performance
NUTS code
UKI32 – Westminster
II.2.4) Description of the procurement
– Harris Westminster 6th Form
II.2.5) Award Criteria
Price
Name:Simple description
Weighting:Quality Assessment: 40% of overall score
Price Assessment:60% of overall score
See ITT Part A document for full breakdown
II.2.6) Estimated Value
Value (excluding VAT)
285,000
Currency
GBP
II.2.7) Contract dates (estimated)
Start
2026-04-01 01:00
End
2029-04-01 00:59
Duration
3 years
Possible extension
2031-04-01 00:59
Extended duration
5 years
This contract is subject to renewal
Yes
Description of renewals
Option to extend for two further one-year periods at the discretion of the Client
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number
5
Maximum number
8
II.2) Description
II.2.1) Title
Lot 7
Contract/Lot No
LOT-0007
II.2.2) CPV codes
Main CPV code
90919300
II.2.3) Place of performance
NUTS code
UKI72 – Brent
II.2.4) Description of the procurement
– Harris Primary South Kenton
II.2.5) Award Criteria
Price
Name:Simple description
Weighting:Quality Assessment: 40% of overall score
Price Assessment:60% of overall score
See ITT Part A document for full breakdown
II.2.6) Estimated Value
Value (excluding VAT)
625,000
Currency
GBP
II.2.7) Contract dates (estimated)
Start
2026-04-01 01:00
End
2029-04-01 00:59
Duration
3 years
Possible extension
2031-04-01 00:59
Extended duration
5 years
This contract is subject to renewal
Yes
Description of renewals
Option to extend for two further one-year periods at the discretion of the Client
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number
5
Maximum number
8

III)Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
Particular suitability
Small and medium-sized enterprises (SME)

IV)Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive flexible procedure
IV.1.10) Identification of the national rules applicable to the procedure
Information about national procedures is available at
This competitive flexible procedure will be conducted in two stages. The two stages are set out in detail in the tendering documentation, and summarised briefly below:
1) Stage 1 – Invitation to Participate. Suppliers are invited to request to participate in the tender by completing the required Stage 1 response documentation. Suppliers will be assessed in line with the Conditions of Participation set out in the Stage 1 documentation and the process outlined in the tendering documentation, in order to select suppliers to progress to Stage 2.
2) Stage 2 – Invitation to Submit a Final Tender. Suppliers successful in being selected at Stage 1 (in line with the process as set out in detail in the tendering documentation) will be invited to submit a final tender, and will be scored in line with the award criteria and methodology set out within the tendering documentation for Stage 2
IV.2) Administrative information
IV.2.1) Tender period dates
Enquiry deadline
2025-08-01 17:00
Estimated award decision date
2026-01-12 23:59
IV.2.4) Languages in which tenders or requests to participate may be submitted
English
Deadline for requests to participate
2025-08-11 12:00

VI)Complementary information
Link to source/bidding documents
https://www.find-tender.service.gov.uk/Notice/039192-2025
Conflicts assessment prepared/revised
Yes

Awarding Authority:

Official name: HARRIS FEDERATION Postal address: 4th Floor Norfolk House Town: Croydon Region: UKI62 Postal code: CR0 1LH Country: United Kingdom Email: [email protected]