Publication Date: 25/04/2025

Deadline Date: 27/05/2025

Reference: TKR-20250425-FTS-30311520

Value of Contact: Check Contract

Estimated Annual Value: Check Contract

Type of Procedure: Services Contract

Nature of Procurement: Invitation to tender (contract notice)

Description:

Access to the procurement documents is restricted. Further information can be obtained at https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from
the abovementioned address
Tenders or requests to participate must be submitted
Electronically
via https://www.publictendersscotland.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services

II)Object
II.1.1) Title
Provision of Cleaning Services for temporary accommodation and Void Properties
Reference number:2425-09
II.1.2) CPV Codes
Main CPV code
90910000
II.1.3) Type of contract
Services
II.1.4) Short description
West Dunbartonshire Council (the Council) has a requirement for temporary accommodation and void accommodation to be cleaned to a set of requirements as outlined in the below specification. The efficient and effective turnaround of temporary accommodation is business critical. Delays can impact on income and the provision of emergency and temporary accommodation to allow the Council to meet its statutory homeless duties.
II.2) Description
II.2.1) Title
Lot 1 Homeless Properties
Lot No
1
II.2.2) Additional CPV code(s)
Main CPV code
90910000
II.2.3) Place of performance
NUTS code
UKM81
Main site or place of performance
West Dunbartonshire Area
II.2.4) Description of the procurement
The Council is seeking to enter a two-year contract, with the option to extend by a further two x12 months, to appoint a suitably qualified provider(s) who is competent and capable to deliver provision of cleaning services to temporary accommodation and void properties. The provision of small household items may also be required in temporary accommodation.
II.2.5) Award Criteria
Quality
Name:Cost
Weighting:10%
Quality
Name:Quality
Weighting:50%
Quality
Name:Service
Weighting:30%
Quality
Name:Additional Social Benefits
Weighting:10%
Price
Weighting:60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in days
720
This contract is subject to renewal
Yes
Description of renewals
with the option of 2×12 month extensions.
II.2.11) Information about options
Options: No
II.2) Description
II.2.1) Title
Lot 2 Void Properties
Lot No
2
II.2.2) Additional CPV code(s)
Main CPV code
90910000
II.2.3) Place of performance
NUTS code
UKM81
Main site or place of performance
West Dunbartonshire Area
II.2.4) Description of the procurement
The Council is seeking to enter a two-year contract, with the option to extend by a further two x12 months, to appoint a suitably qualified provider(s) who is competent and capable to deliver provision of cleaning services to temporary accommodation and void properties. The provision of small household items may also be required in temporary accommodation.
II.2.5) Award Criteria
Quality
Name:Cost
Weighting:10%
Quality
Name:Quality
Weighting:50%
Quality
Name:Service
Weighting:30%
Quality
Name:Additional Social Benefits
Weighting:10%
Price
Weighting:60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in days
720
This contract is subject to renewal
Yes
Description of renewals
with the option to 2×12 month extensions.
II.2.11) Information about options
Options: No

III)Legal, economic, financial and technical information
III.1) Conditions for participation

III.1.2) Economic and financial standing
List and brief description of selection criteria
With reference to SPD questions:
4B.1.1 & 4B. 1.2 Turnover – supplier must demonstrate an annual turnover for each of the two previous years of greater than two times the annual contract value of contract on offer est. 500,000 GBP, therefore a turnover of 1,000,000 GBP is required.
Ratios – a Pass in any two of the three ratios as an overall Pass for Economic and Financial standing.
– (Ratio 1) Acid Test – (Current Assets-stock)/Current Liabilities. To pass the Acid Test Ratio question the bidder must have a score of greater than 1.
– (Ratio 2) Return on Capital Employed %– Profit/Capital employed. To pass this question the Council require the bidder to score a positive figure/Percentage.
– (Ratio 3) Current Ratio – Current Assets/Liabilities. To pass this question the Council require the bidder to achieve a score of greater than 1.
WDC will use template WD09 – WDC Financial Vetting Questionnaire v1.0, it is recommended that candidates review their own ratio scores in advance of submitting their tender. In the event that a firm does not meet the financial criteria for consideration but has a parent company that does, the firm may still be eligible for consideration where their Tender Submission is supported by a Parent Company Guarantee WD04 – Parent Company Guarantee refers. Should after review of the financial evaluation of tenderer fail, then the tender submission may be rejected.
Minimum level(s) of standards possibly required
Insurance
Q4B.5.1 –It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance listed below:
– Employers Liability Insurance – 10 million GBP each and every claim
Q4B5.2
– Public and Product Liability Insurance – 10 million GBP each and every claim
– Professional Indemnity Insurance – 5 million GBP each and every claim
III.1.3) Technical and professional ability
List and brief description of selection criteria
With reference to SPD question 4C.1, bidders will be required to provide 3 examples that demonstrate that they have the relevant experience and capacity of similar project types
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision
With reference to SPD question 4C.1, bidders will be required to provide 3 examples that demonstrate that they have the relevant experience and capacity of similar project types

IV)Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
Yes
IV.2) Administrative information

IV.2.2) Time limit for receipt of expressions of interest
2025-05-27 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
English
IV.2.5) Scheduled date for start of award procedures
2025-05-27 12:00
IV.2.7) Conditions for opening of tenders
Date: 2025-05-27 12:00

VI)Complementary information
VI.1) Information about recurrence
This is a recurrent procurement
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 28328. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
Community benefits are included in this requirement. For more information see:https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
The social benefit questionnaire must be completed and submitted within the tender response.
(SC Ref:796151)
VI.4) Procedures for review
VI.4.1) Review body
Official name
Dumbarton Sheriff Court and Justice of Peace Court
Postal address:Sheriff Court House, Church Street
Town:Dumbarton
Postal code:G82 1QL
Country:United Kingdom

Awarding Authority:

Official name: West Dunbartonshire Council Postal address: 16 Church Street Town: Dumbarton Region: UKM81 Postal code: G82 1QL Country: United Kingdom Contact Person: Ellie Street Telephone: +44 1389737000 Email: [email protected] Internet addresses http://www.west-dunbarton.gov.uk/business/suppliers/procurement/ https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00153