Publication Date: 20/03/2025

Deadline Date: 10/04/2025

Reference: TKR-20250320-FTS-29838004

Value of Contact: Check Contract

Estimated Annual Value: Check Contract

Type of Procedure: Services Contract

Nature of Procurement: Invitation to tender (contract notice)

Description:

The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at https://www.publictendersscotland.publiccontractsscotland.gov.uk/
Additional information can be obtained from
the abovementioned address
Tenders or requests to participate must be submitted
Electronically
via https://www.publictendersscotland.publiccontractsscotland.gov.uk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education

II)Object
II.1.1) Title
ENU Student Accommodation Cleaning
Reference number:500PF-ENU-2425-PRF1089
II.1.2) CPV Codes
Main CPV code
90911100
II.1.3) Type of contract
Services
II.1.4) Short description
Edinburgh Napier University has a requirement for two service providers to provide cleaning services across our three student accommodation sites (Bainfield, Orwell Terrace, and Slateford Road). The scope covers weekly cleans, deep cleans and summer commercial cleans.
II.2) Description
II.2.1) Title
Bainfield Deep Cleans and Summer Commercial Cleans (incl. housekeeping) at Bainfield and Orwell Terrace
Lot No
1
II.2.2) Additional CPV code(s)
Main CPV code
90910000
90911000
90911100
II.2.3) Place of performance
NUTS code
UKM75
Main site or place of performance
Bainfield Napier University Student Accommodation – 6 Bainfield Dr, Edinburgh EH11 1AR
and
Orwell Terrace Student Accommodation – 24B Orwell Terrace, Edinburgh EH11 2DY.
II.2.4) Description of the procurement
ENU has a requirement for a service provider to provide cleaning services at the Bainfield and Orwell Terrace Student Accommodation sites.
This lot is for the deep cleans required at Bainfield (required in June, August and January each year) and for the Summer Commercial Cleans, which is inclusive of house keeping (bed-making, linen duties etc.) at Bainfield and Orwell Terrace Student Accommodation sites during July-September each year.
II.2.5) Award Criteria
Quality
Name:Quality Assurance
Weighting:18
Quality
Name:Business Continuity
Weighting:12
Quality
Name:Health & Safety
Weighting:9
Quality
Name:Sustainable Procurement Environmental
Weighting:3
Quality
Name:Lot 1 Methodology
Weighting:9
Quality
Name:Lot 1 Methodology – Key Personnel and Management of Contract
Weighting:9
Price
Weighting:40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start
2025-06-02 00:00
End
2028-06-01 23:59
This contract is subject to renewal
Yes
Description of renewals
The Contract Term shall be 3 years initially with the option to extend the contract for two separate periods of 12 months (3+1+1).
II.2.11) Information about options
Options: No
II.2) Description
II.2.1) Title
Weekly Cleans (All Sites) and Deep Cleans for Orwell Terrace and Slateford Road
Lot No
2
II.2.2) Additional CPV code(s)
Main CPV code
90910000
90911000
90911100
II.2.3) Place of performance
NUTS code
UKM75
Main site or place of performance
Bainfield Accommodation – 6 Bainfield Dr, Edinburgh EH11 1AR
Orwell Terrace Accommodation – 24B Orwell Terrace, Edinburgh EH11 2DY
Slateford Road Accommodation – 1 Slateford Rd, Edinburgh EH11 1FE
II.2.4) Description of the procurement
ENU has a requirement for a service provider to provide cleaning services at the Bainfield, Orwell Terrace, and Slateford Road Student Accommodation sites.
This lot is for the Weekly cleans (all 3 sites) as well as the deep cleans for both Orwell Terrace and Slateford Road (required in June, August, and January each year).
II.2.5) Award Criteria
Quality
Name:Quality Assurance
Weighting:18
Quality
Name:Business Continuity
Weighting:12
Quality
Name:Health & Safety
Weighting:9
Quality
Name:Sustainable Procurement Environmental
Weighting:3
Quality
Name:Lot 2 Methodology
Weighting:9
Quality
Name:Lot 2 Methodology – Key Personnel and Management of Contract
Weighting:9
Price
Weighting:40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start
2025-06-02 00:00
End
2028-06-01 23:59
This contract is subject to renewal
Yes
Description of renewals
The Contract Term shall be 3 years initially with the option to extend the Contract for two separate periods of 12 months (3+1+1).
II.2.11) Information about options
Options: No

IV)Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
Yes
IV.2) Administrative information

IV.2.2) Time limit for receipt of expressions of interest
2025-04-10 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
English
IV.2.5) Scheduled date for start of award procedures
2025-04-10 12:00
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in days
90
from the date stated for receipt of tender
IV.2.7) Conditions for opening of tenders
Date: 2025-04-10 12:00

VI)Complementary information
VI.1) Information about recurrence
This is a recurrent procurement
Yes
Estimated timing for further notices to be published
In 3-5 years dependent upon contract extensions
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The bidder confirms they already have or can commit to obtain, prior to the commencement of the contract, the levels of insurance cover indicated below:
Professional Risk Indemnity:GBP5M
Employer’s (Compulsory) Liability: GBP10M
Public Liability:GBP10M
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 28552. For more information see:http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
(SC Ref:793391)
VI.4) Procedures for review
VI.4.1) Review body
Official name
Edinburgh Sheriff Court
Postal address:27 Chambers St
Town:Edinburgh
Postal code:EH1 1LB
Country:United Kingdom

Telephone:+44 1312252525

Awarding Authority:

Official name: Edinburgh Napier University

Postal address:Sighthill Campus, 9 Sighthill Court
Town:EDINBURGH
Region:UKM75
Postal code:EH11 4BN
Country:United Kingdom

Contact Person:Steph Buchanan
Telephone:+44 1314552983
Email:[email protected]
Internet addresses
http://www.napier.ac.uk
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00340