Publication Date: 14/07/2025

Deadline Date: 17/10/2025

Reference: TKR-20250714-FTS-31397430

Value of Contact: £900,000

Estimated Annual Value: £3,00.000

Type of Procedure: Services Contract

Nature of Procurement: Invitation to tender (contract notice)

Description:

All Saints Catholic School ~ Cleaning Tender
Reference number:ocds-h6vhtk-055e65
II.1.3) Type of contract
Services
II.1.4) Short description
The successful Supplier will be required to provide cleaning services for All Saints Catholic School (Terling Road, Wood Lane, Dagenham, RM8 1JT).
This procurement is being conducted under a competitive flexible procedure in accordance with the Procurement Act 2023. Following the initial selection stage, the Contracting Authority intends to invite up to five suppliers to participate in the tender stage. Selection will be based on the criteria set out in the tender documents and will be applied in a transparent and non-discriminatory manner. Suppliers must meet the minimum conditions of participation in order to progress to the tender stage.
Contract value is likely to be around £225,000 per annum
Opportunity Overview:
All Saints Catholic School is an 11-18 Catholic comprehensive located in Dagenham in the Diocese of Brentwood.
The school has been recognised not only for its outstanding academic success (rated outstanding at a recent Ofsted) but also for other aspects e.g. they have recently achieved the Gold Artsmark Award, Gold Equalities Award, Gold Mental Health Award, Flagship School for Inclusion Award.
The school is presenting an exciting opportunity to partner with a Supplier who is able to deliver their vision of cleaning management to their circa 1100pupils and 100 staff.
This tender project is seeking to appoint a Supplier whose initiative and innovation will be welcomed for the provision of cleaning services within the schools’ facilities. The high-quality service levels proposed should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff.
The school project stakeholder’s aims are as follows:
· Consistency of cleanliness across the school
· Quality of local supervision (auditing/ training/ communication/ recruitment)
· Improving communication between the service provider and school stakeholders
· Upgrade of machinery and technology and review of chemicals
· Disciplined reporting and adherence to the meeting cycle to assure that reactive and proactive works are prioritised and completed
· Development true sense of partnership with the successful service provider
The basis and rationale that the Client requires the successful Supplier to operate to at all times is being able to provide a school cleaning service that is fit for purpose and that the Supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification.
The contract being tendered is for three years in duration from 1 January 2026 until end December 2028 with the option to extend upon agreement with the Client, for a further two-year period (awarded in singular years). The contract will be fixed price in nature, with the Supplier invoicing the Client for one-twelfth of the annual cost on a monthly basis, however the successful supplier will be expected to return any hours not worked to the trust.
It should be noted that the successful Supplier will be expected to bring to the contract:innovation; technology; new equipment; and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.
The client expects genuine rigour in developing both the relationship and meeting cycle with key stakeholders.
Current Cleaning Arrangements:
There is an existing onsite supervisor who assures deliver of a post school cleaning team of seventeen cleaners who currently work around 250 hours per week
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Essex:-School-cleaning-services./R7696946D4
To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/R7696946D4
II.1.7) Total value of the procurement
Value (including VAT)
900,000
Value (excluding VAT)
900,000
Currency
GBP
II.2) Description
II.2.1) Title
Contract/Lot No
1
II.2.2) CPV codes
Main CPV code
90919300
II.2.3) Place of performance
NUTS code
UKH3 – Essex
II.2.5) Award Criteria
Highest precedence first unless weighted otherwise
Quality
Name:Quality
Weighting:75%
Cost
Name:Cost
Weighting:25%
II.2.6) Estimated Value
Value (excluding VAT)
900,000
Currency
GBP
II.2.7) Contract dates (estimated)
Start
2026-01-01 00:00
End
2028-12-31 23:59
Duration
3 years
Possible extension
2030-12-31 23:59
Extended duration
5 years
This contract is subject to renewal
Yes
Description of renewals
The contract being tendered is for three years in duration from 1 January 2026 until end December 2028 with the option to extend upon agreement with the Client, for a further two-year period (awarded in singular years).

III)Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
Particular suitability
Small and medium-sized enterprises (SME)

IV)Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive flexible procedure
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
Yes
IV.1.10) Identification of the national rules applicable to the procedure
Information about national procedures is available at
Please see PSQ Document for further information.
IV.2) Administrative information
IV.2.1) Tender period dates
Enquiry deadline
2025-08-15 12:00
Estimated award decision date
2025-11-18 23:59
IV.2.2) Tender submission deadline
2025-10-17 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
English

VI)Complementary information
Link to source/bidding documents
https://www.find-tender.service.gov.uk/Notice/039568-2025
Conflicts assessment prepared/revised
Yes

Awarding Authority:

Official name: All Saints Catholic School Postal address: Terling Road, Wood Lane, Dagenham Town: Essex Region: UKI52 Postal code: RM8 1JT Country: United Kingdom Email: [email protected]