United Kingdom-Glasgow: Calvay and Wellhouse HAs- Common Close Cleaning 2025

The successful Candidate(s) will be responsible for the external and internal cleaning of common areas in/ to the Employer’s tenanted properties including: brush and mop all stairs, landings and internal bin stores; sweep pathways; wipe down all controlled entry doors and glass panels inside and out; wash all common landing windows and sheltered housing common room windows, inside and out; provide all necessary cleaning supplies and safe temporary access; and all resultant communication/ quality control including monitoring forms [schedule 8], to occupied closes at Various Addresses, Glasgow G33
II.1.6) Information about lots
The contract is divided into lots: no
II.2) Description
II.2.2) Additional CPV code(s)
90911200
II.2.3) Place of performance
Nuts code:
Main site or place of performance:
G33

II.2.4) Description of the procurement:
The tender evaluation will comprise the SPD, your quality score for your Tender Quality Submission [CDP]; and the Tender Sum for each individual Association, not the contract sum stated on the Form of Tender.
The SPD will assess the selection criteria as a pass or fail to identify contractors who pass by meeting the specified criteria. Only those contractors who achieve an SPD pass will have their tender quality and price considered/ evaluated.
The criteria for price/ quality scoring will be to reach a total percentage score as follows:
Price (tender)- deducting 1% from 100 for every percentage point each tender is in excess of the lowest tender, prior to weighting (Note that the price used for tender evaluation shall not be the contract sum. The Price used for price/ quality assessment for each individual Association shall be the relevant Schedule 1a or 1b close cleaning tender sum plus the ‘schedule 2 additional rates’ tender sum).
Quality- Tender Quality Submission [CDP] scoring will be maximum 100 marks, submissions ranked in relation to the other candidates based on the Employers’ stated aspirations/ requirements and the information provided by the candidate(s). Tender Quality Submission [CDP] scores will be converted to a percentage, prior to weighting.
The tender price used for tender evaluation shall not be the contract sum. The tender price used for price/ quality assessment for each individual Association shall be the relevant Schedule 1a or 1b close cleaning tender sum plus the ‘schedule 2 additional rates’ tender sum. The Employers may accept more than one tender, where the tender evaluation results in two different contractors being successful, one for each Association
II.2.5) Award criteria

II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Start: 2025-04-01 End: 2026-03-31
This contract is subject to renewal:yes
Description of renewals:
The initial contract period will be 1st April 2025 to 31st March 2026, with options to extend the contract solely at the Employer’s discretion on an annual basis thereafter to 31st March 2030.
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.14) Additional information:Refer Instructions to Contractors and Project Criteria at Specification of Works pages 5-13 inc.

III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity,including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:Refer to SPD and Specification of Works pages 8-9.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2.2) Contract performance conditions
Refer to Specification of Works

IV.1) Description
IV.1.1) Type of procedure:
Open procedure
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 2025-02-19 Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted:EN
IV.2.5) Scheduled date for start of award procedures:
2025-02-19
IV.2.6) Minimum time frame during which the tender must maintain the tender
Duration in months:3(from the date stated for receipt of tender)
IV.2.7) Conditions for opening tenders
Date: 2025-02-19 Local time: 12:30 Place:Calvay Housing Association, 16 Calvay Road, Glasgow G33 4RE

VI.1) Information about recurrence:
This is a recurrent procurement:no
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information:
Candidates must refer to the ‘Instructions to Contractors and Project Criteria’ at Specification of Works pages 5-13 inc.
NOTE:To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=788218.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see:https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Refer Specification of Works, Schedule 7
(SC Ref:788218)
Download the ESPD document here:https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=788218
VI.4) Procedures for review
VI.4.1) Review body
Official name: Glasgow Sheriff Court
Postal address:1 Carlton Place
Town:Glasgow
Postal code:G5 9TW
Country:United Kingdom
Telephone:+44 1414298888
E-mail:[email protected]
Internet address: www.scotcourts.gov.uk
VI.5) Date of dispatch of this notice:2025-01-20