United Kingdom-Goole: Invitation to Tender for the provision of the Caretaking and Cleaning Services at Whitley and Eggborough CP School

Publication Date: 10/10/2025

Deadline Date: 05/12/2025

Reference: TKR-20251010-FTS-32709638

Value of Contact: £ 248,227

Estimated Annual Value: £82,742.00

Type of Procedure: services contract

Nature of Procurement: Invitation to tender (contract notice)

Description:

Tenders or requests to participate must be submitted
Electronically
All submissions should be made via the Red Box Portal at www.redboxportal.com . This is accessible by the client. Maximum file size is 4.5MB. Any files larger than this should be
resaved with lower resolution. Portal administrators and clients are unable to access the bids until the deadline has passed.
No attachments with be opened or downloaded until after the tender response deadline. Contractors should receive a confirmation email once files are accessed.
No, We Transfer files will be accepted.
Please complete your intention to bid on the opportunity via the Red Box portal – https://www.redboxportal.com
.
I.4) Type of the contracting authority
Public authority – sub-central government

II)Object
II.1.1) Title
Invitation to Tender for the provision of the Caretaking and Cleaning Services at Whitley and Eggborough CP School
Reference number:ocds-h6vhtk-05acb2
II.1.3) Type of contract
Services
II.1.4) Short description
Whitley and Eggborough Community Primary School has decided to tender their cleaning services to investigate the financial and qualitative benefits they could be offered through this process.
Aims of the Service and Tender:
The key aims of the tender are to:
 Provide a high standard of cleaning and Caretaking.
 Deliver the cleaning services with consistency – good quality assurance systems in place.
 Good communication at local and Operations Manager level with the school – two-way communication
 Daily interaction with the School Business Manager
 Develop an effective method of handing over any special needs and comments on a daily basis.
 Cleaners and Caretaker to work the hours that best suit the needs of the site and maximise the work completed.
 Training and development of the teams
Tender Schedule:
Issue of Invitation to Tender – Friday 10th October 2025
Bidding Companies to Visit Sites – Tuesday 21st October 2025
Clarification Deadline – Friday 24th October 2025
Clarification Return Deadline * – Wednesday 29th October 2025
Deadline for return of Tender Responses – Friday 5th December 2025 – 4:00pm
Presentation by shortlisted bidders – Tuesday 16th December 2025
Contract Awarded by – Thursday 18th December 2025
Mobilisation Meeting – February 2026 – tbc
Contract Commencement – 1st April 2026
II.1.7) Total value of the procurement
Value (including VAT)
297,871.92
Value (excluding VAT)
248,226.60
Currency
GBP
II.2) Description
II.2.1) Title
Contract/Lot No
1
II.2.2) CPV codes
Main CPV code
90919300
II.2.3) Place of performance
NUTS code
UKE2 – North Yorkshire
II.2.5) Award Criteria
Quality
Name:Quality
Weighting:50
Cost
Name:Cost
Weighting:50
II.2.6) Estimated Value
Value (excluding VAT)
248,226.60
Currency
GBP
II.2.7) Contract dates (estimated)
Start
2026-04-01 00:00
End
2029-03-31 23:59
Duration
3 years
Possible extension
2031-03-31 23:59
Extended duration
5 years
This contract is subject to renewal
Yes
Description of renewals
Possibility of year 4 and year 5 extensions.

III)Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
Particular suitability
Small and medium-sized enterprises (SME)

IV)Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.2) Administrative information
IV.2.1) Tender period dates
Enquiry deadline
2025-10-24 23:59
Estimated award decision date
2025-12-18 23:59
IV.2.2) Tender submission deadline
2025-12-05 23:59
IV.2.4) Languages in which tenders or requests to participate may be submitted
English

VI)Complementary information
Link to source/bidding documents
https://www.find-tender.service.gov.uk/Notice/064151-2025
Conflicts assessment prepared/revised
Yes
VI.5) Date of dispatch of this notice
2025-10-10 12:39

Awarding Authority:

Official name: The Whitley & Eggborough CP School Postal address: Learning Lane, Whitley Town: Goole Region: UKE22 Postal code: DN14 0WE Country: United Kingdom Email: [email protected]