United Kingdom-Ilford: Loxford School Trust – Building Cleaning Services

Publication Date: 29/09/2025

Deadline Date: 24/10/2025

Reference: TKR-20250929-FTS-32548439

Value of Contact: £ 1,547,110

Estimated Annual Value: £ 515,703

Type of Procedure: services contract

Nature of Procurement: Invitation to tender (contract notice)

Description:

Tenders or requests to participate must be submitted
Electronically
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I.4) Type of the contracting authority
Public undertaking

II)Object
II.1.1) Title
Loxford School Trust – Building Cleaning Services
Reference number:CA15515
II.1.3) Type of contract
Services
II.1.4) Short description
Loxford School Trust requires a single provider of Building Cleaning Services. The contract start date is 06 April 2026.
II.1.7) Total value of the procurement
Value (including VAT)
1,856,532
Value (excluding VAT)
1,547,110
Currency
GBP
II.2) Description
II.2.1) Title
Lot 1 – Redbridge
Contract/Lot No
1
II.2.2) CPV codes
Main CPV code
90911200
II.2.3) Place of performance
NUTS code
UK – United Kingdom
II.2.4) Description of the procurement
Lot 1 – Redbridge, covering Loxford School and Aldborough Primary School.
Loxford School Trust, located in Ilford, requires a single provider of Building Cleaning Services. The contract is for an initial 3 year period commencing 06 April 2026, ending 06 April 2029. With the option of 2 x 12 month contract extensions until 05 April 2031.
Lot 1 – Redbridge includes, Loxford School and Aldborough Primary School
II.2.5) Award Criteria
Highest precedence first unless weighted otherwise
Quality
Name:Customer Care
Weighting:15.0
Quality
Name:Accreditations
Weighting:10.0
Quality
Name:Crisis Management
Weighting:5.0
Quality
Name:Innovation
Weighting:10.0
Quality
Name:Account Management & Technical Support
Weighting:15.0
Quality
Name:Added Value Requirements
Weighting:15.0
Price
Name:Schedule of Prices
Weighting:30.0
II.2.6) Estimated Value
Value (excluding VAT)
309,422
Currency
GBP
II.2.7) Contract dates (estimated)
Start
2026-04-06 00:00
End
2029-04-05 23:59
Duration
3 years
Possible extension
2031-04-05 23:59
Extended duration
5 years
This contract is subject to renewal
Yes
Description of renewals
Maximum 2 extensions of 12 months per extension.
II.2) Description
II.2.1) Title
Lot 2 – Essex
Contract/Lot No
2
II.2.2) CPV codes
Main CPV code
90911200
II.2.3) Place of performance
NUTS code
UK – United Kingdom
II.2.4) Description of the procurement
Lot 2 – Essex, covering Tabor Academy and Cecil Jones Academy.
Loxford School Trust, located in Ilford, requires a single provider of Building Cleaning Services. The contract is for an initial 3 year period commencing 06 April 2026, ending 06 April 2029. With the option of 2 x 12 month contract extensions until 05 April 2031.
Lot 2 – Essex includes, Tabor Academy and Cecil Jones Academy
II.2.5) Award Criteria
Highest precedence first unless weighted otherwise
Quality
Name:Customer Care
Weighting:15.0
Quality
Name:Accreditations
Weighting:10.0
Quality
Name:Crisis Management
Weighting:5.0
Quality
Name:Innovation
Weighting:10.0
Quality
Name:Account Management & Technical Support
Weighting:15.0
Quality
Name:Added Value Requirements
Weighting:15.0
Price
Name:Schedule of Prices
Weighting:30.0
II.2.6) Estimated Value
Value (excluding VAT)
309,422
Currency
GBP
II.2.7) Contract dates (estimated)
Start
2026-04-06 00:00
End
2029-04-05 23:59
Duration
3 years
Possible extension
2031-04-05 23:59
Extended duration
5 years
This contract is subject to renewal
Yes
Description of renewals
Maximum 2 extensions of 12 months per extension.
II.2) Description
II.2.1) Title
Lot 3 – Havering
Contract/Lot No
3
II.2.2) CPV codes
Main CPV code
90911200
II.2.3) Place of performance
NUTS code
UK – United Kingdom
II.2.4) Description of the procurement
Lot 3 – Havering – covering Abbs Cross Academy & Arts Trust and Gaynes School
Loxford School Trust, located in Ilford, requires a single provider of Building Cleaning Services. The contract is for an initial 3 year period commencing 06 April 2026, ending 06 April 2029. With the option of 2 x 12 month contract extensions until 05 April 2031.
Lot 3 – Havering includes, Abbs Cross Academy & Arts College and Gaynes School
II.2.5) Award Criteria
Highest precedence first unless weighted otherwise
Quality
Name:Customer Care
Weighting:15.0
Quality
Name:Accreditations
Weighting:10.0
Quality
Name:Crisis Management
Weighting:5.0
Quality
Name:Innovation
Weighting:10.0
Quality
Name:Account Management & Technical Support
Weighting:15.0
Quality
Name:Added Value Requirements
Weighting:15.0
Price
Name:Schedule of Prices
Weighting:30.0
II.2.6) Estimated Value
Value (excluding VAT)
309,422
Currency
GBP
II.2.7) Contract dates (estimated)
Start
2026-04-06 00:00
End
2029-04-05 23:59
Duration
3 years
Possible extension
2031-04-05 23:59
Extended duration
5 years
This contract is subject to renewal
Yes
Description of renewals
Maximum 2 extensions of 12 months per extension.
II.2) Description
II.2.1) Title
Lot 4 – Barking & Dagenham
Contract/Lot No
4
II.2.2) CPV codes
Main CPV code
90911200
II.2.3) Place of performance
NUTS code
UK – United Kingdom
II.2.4) Description of the procurement
Lot 4 – Barking & Dagenham – covering The Warren School
Loxford School Trust, located in Ilford, requires a single provider of Building Cleaning Services. The contract is for an initial 3 year period commencing 06 April 2026, ending 06 April 2029. With the option of 2 x 12 month contract extensions until 05 April 2031.
Lot 4 – Barking & Dagenham includes, The Warren School
II.2.5) Award Criteria
Highest precedence first unless weighted otherwise
Quality
Name:Customer Care
Weighting:15.0
Quality
Name:Accreditations
Weighting:10.0
Quality
Name:Crisis Management
Weighting:5.0
Quality
Name:Innovation
Weighting:10.0
Quality
Name:Account Management & Technical Support
Weighting:15.0
Quality
Name:Added Value Requirements
Weighting:15.0
Price
Name:Schedule of Prices
Weighting:30.0
II.2.6) Estimated Value
Value (excluding VAT)
309,422
Currency
GBP
II.2.7) Contract dates (estimated)
Start
2026-04-06 00:00
End
2029-04-05 23:59
Duration
3 years
Possible extension
2031-04-05 23:59
Extended duration
5 years
This contract is subject to renewal
Yes
Description of renewals
Maximum 2 extensions of 12 months per extension.
II.2) Description
II.2.1) Title
Lot 5 – All Sites – Covering all Schools
Contract/Lot No
5
II.2.2) CPV codes
Main CPV code
90911200
II.2.3) Place of performance
NUTS code
UK – United Kingdom
II.2.4) Description of the procurement
Lot 5 – All Sites – Covering all Schools
Loxford School Trust, located in Ilford, requires a single provider of Building Cleaning Services. The contract is for an initial 3 year period commencing 06 April 2026, ending 06 April 2029. With the option of 2 x 12 month contract extensions until 05 April 2031.
Lot 5 – All Site includes, Loxford School, Aldborough Primary School, Tabor Academy, Cecil Jones Academy, Abbs Cross Academy & Arts College, Gaynes School and The Warren School
II.2.5) Award Criteria
Highest precedence first unless weighted otherwise
Quality
Name:Customer Care
Weighting:15.0
Quality
Name:Accreditations
Weighting:10.0
Quality
Name:Crisis Management
Weighting:5.0
Quality
Name:Innovation
Weighting:10.0
Quality
Name:Account Management & Technical Support
Weighting:15.0
Quality
Name:Added Value Requirements
Weighting:15.0
Price
Name:Schedule of Prices
Weighting:30.0
II.2.6) Estimated Value
Value (excluding VAT)
309,422
Currency
GBP
II.2.7) Contract dates (estimated)
Start
2026-04-06 00:00
End
2029-04-05 23:59
Duration
3 years
Possible extension
2031-04-05 23:59
Extended duration
5 years
This contract is subject to renewal
Yes
Description of renewals
Maximum 2 extensions of 12 months per extension.

III)Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
Particular suitability
Small and medium-sized enterprises (SME)
Voluntary, community and social enterprises (VCSE)
III.1.3) Technical and professional ability
Additional technical selection criteria
In the first instance, candidates should register with multiquote.com and express an interest in the contract. Contract details can be found under the ‘Opportunities’ section of the multiquote.com homepage. A Selection Questionnaire (SQ)must be completed and returned (via multiquote.com) as part of the request to participate process. Candidates will need to provide as part of the request to participate process evidence of business quality standards, accreditations, and relevant experience. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.
In the first instance, candidates should register with multiquote.com and express an interest in the contract. Contract details can be found under the ‘Opportunities’ section of the multiquote.com homepage. A Selection Questionnaire (SQ)must be completed and returned (via multiquote.com) as part of the request to participate process. Candidates will need to provide as part of the request to participate process evidence of business quality standards, accreditations, and relevant experience. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.
In the first instance, candidates should register with multiquote.com and express an interest in the contract. Contract details can be found under the ‘Opportunities’ section of the multiquote.com homepage. A Selection Questionnaire (SQ)must be completed and returned (via multiquote.com) as part of the request to participate process. Candidates will need to provide as part of the request to participate process evidence of business quality standards, accreditations, and relevant experience. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.
In the first instance, candidates should register with multiquote.com and express an interest in the contract. Contract details can be found under the ‘Opportunities’ section of the multiquote.com homepage. A Selection Questionnaire (SQ)must be completed and returned (via multiquote.com) as part of the request to participate process. Candidates will need to provide as part of the request to participate process evidence of business quality standards, accreditations, and relevant experience. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.
In the first instance, candidates should register with multiquote.com and express an interest in the contract. Contract details can be found under the ‘Opportunities’ section of the multiquote.com homepage. A Selection Questionnaire (SQ)must be completed and returned (via multiquote.com) as part of the request to participate process. Candidates will need to provide as part of the request to participate process evidence of business quality standards, accreditations, and relevant experience. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.

IV)Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.2) Administrative information
IV.2.1) Tender period dates
Enquiry deadline
2025-10-12 13:00
Estimated award decision date
2026-04-06 23:59
IV.2.2) Tender submission deadline
2025-10-24 14:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
English

VI)Complementary information
Link to source/bidding documents
https://www.find-tender.service.gov.uk/Notice/060457-2025
Conflicts assessment prepared/revised
Yes
VI.5) Date of dispatch of this notice
2025-09-29 12:12

Awarding Authority:

Official name: Loxford Trust Postal address: Loxford Lane Town: Ilford Region: UKI53 Postal code: IG1 2UT Country: United Kingdom Telephone: 07768328998 Email: [email protected]