Publication Date: 09/05/2025

Deadline Date: 03/06/2025

Reference: TKR-20250509-FTS-30495685

Value of Contact: £ 646,000

Estimated Annual Value: £ 209,514

Type of Procedure: Services Contract

Nature of Procurement: Invitation to tender (contract notice)

Description:

Weald of Kent Grammar School ~ Cleaning Tender
Reference number:ocds-h6vhtk-050f91
II.1.3) Type of contract
Services
II.1.4) Short description
Weald of Kent Grammar School is a large sized selective grammar school, with academy status for girls aged 11–18 and co-educational sixth form for students aged 16–18. The school operates across two campuses located in Tonbridge and Sevenoaks, Kent and boasts state of the art facilities.
The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of service within the existing facilities for the approximate 600 students at our Sevenoaks campus and 1500 in Tonbridge, with 200 teaching and support staff who work across both.
The contract being tendered is for three years in duration from August 2025 and will operate as a Guaranteed Performance Contract.
The school year is based on a calendar of 195 days. Five days are to be used for staff professional development which means that School will be open to receive students for the legal minimum of 190 days.
The contract offered covers the scope for the provision of all cleaning services within the school, which currently includes:
Sevenoaks Campus
-3 Floor building which includes DT, Science, Food and general classrooms, dance studio, sports hall, main hall, dining hall and office space.
Approx. Square Metres:6507
Tonbridge Campus
-The school has six, multi-storey stand-alone buildings (named as Main Building, Maths, Humanities, New Science, Sports Hall and 6th Form Hub). These buildings house educational, dining, sport and office facilities.
Approx. Square Metres:
-Eng/Hums:3149
-Main Build:5325
-Maths:1113
-Sports Hall:1837
-New Science 720
-New classrooms 224
Whilst the School prioritises value for money as a key objective of the Competitive Tender Process, the Governing body is not obliged to accept the lowest price.
The value of the current contract:
Tonbridge Contract Cost:£156,588.41
Sevenoaks Contract Cost:£58,745.83
Total Contract Value = £646,000.00
Weald of Kent expects the successful contractor to enable the continued development of cleaning services. The school expects the successful tenderer to evidence, through their bid, how they shall support and complement its values and support the principles of the school.
As a school who are continually seeking ways to improve and develop the ethos and environment for students and staff, to give them the facilities they deserve and need to meet.
See SQ Document for more information
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Kent:-School-cleaning-services./BADUS7DVE7
To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/BADUS7DVE7
II.1.5) Estimated Total Value
Value (excluding VAT)
646,000
Currency
GBP
II.1.7) Total value of the procurement (excluding VAT)
Value (excluding VAT)
646,000
Currency
GBP
II.2) Description
II.2.1) Title
Contract/Lot No
1
II.2.2) CPV codes
Main CPV code
90919300
II.2.3) Place of performance
NUTS code
UKJ4
II.2.5) Award Criteria
Quality
Name:Quality
Weighting:70
Cost
Name:Cost
Weighting:30
II.2.6) Estimated Value
Value (excluding VAT)
646,000
Currency
GBP
II.2.7) Contract dates (estimated)
Start
2025-08-01 00:00
End
2028-08-31 23:59
Duration
3 years 30 days

III)Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
Particular suitability
Small and medium-sized enterprises (SME)

IV)Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
Yes
IV.2) Administrative information
IV.2.1) Tender period dates
Enquiry period end date
2025-06-02 12:00
Award period end date
2025-07-07 23:59
IV.2.2) Time limit for receipt of expressions of interest
2025-06-03 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
English

VI)Complementary information
Link to source/bidding documents
https://www.find-tender.service.gov.uk/Notice/020008-2025
Conflicts assessment prepared/revised
Yes
VI.5) Date of dispatch of this not

Awarding Authority:

Official name: Weald of Kent Grammar School ~ Cleaning Tender Postal address: Tudeley Lane, Tonbridge Town: Kent Region: UKJ46 Postal code: TN9 2JP Country: United Kingdom Telephone: 01276 673896 Email: [email protected]