Publication Date: 17/10/2025

Deadline Date: 05/12/2025

Reference: TKR-20251017-FTS-32819947

Value of Contact: £ 800,000

Estimated Annual Value: £ 266,667

Type of Procedure: services contract

Nature of Procurement: Invitation to tender (contract notice)

Description:

Tenders or requests to participate must be submitted
Electronically
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I.4) Type of the contracting authority
Public undertaking

II)Object
II.1.1) Title
Portico Academy Trust _ Essex
Reference number:CA16616
II.1.3) Type of contract
Services
II.1.4) Short description
Portico Academy Trust invites tenders from professional cleaning contractors for the provision of daily cleaning services across its five primary and nursery school sites in Essex. The successful partner must deliver consistent, high-quality standards and take pride in maintaining safe, hygienic environments for young learners and staff.
Strong client relationship skills are essential – contractors must be responsive, be articulate, be communicative, and be committed to collaborative working within all of the schools.
? Scope:Daily cleaning across five primary and nursery school sites
? Contract Start Date:28th March 2026
Suppliers will be assessed against the specific objectives of the new contract through the following stages:
• Selection and Shortlisting
• Invitation to Tender (ITT) and Shortlisting for Presentation
• Presentation of Proposal to the Trust (Authority)
• Reference Checking
II.1.7) Total value of the procurement
Value (including VAT)
960,000
Value (excluding VAT)
800,000
Currency
GBP
II.2) Description
II.2.1) Title
Contract/Lot No
1
II.2.2) CPV codes
Main CPV code
90919300
II.2.3) Place of performance
NUTS code
UK – United Kingdom
II.2.5) Award Criteria
Highest precedence first unless weighted otherwise
Quality
Name:Quality
Weighting:60.0
Quality
Name:Contract Compliance
Weighting:10.0
Cost
Name:Cost
Weighting:30.0
II.2.6) Estimated Value
Value (excluding VAT)
800,000
Currency
GBP
II.2.7) Contract dates (estimated)
Start
2026-03-28 00:00
End
2029-03-27 23:59
Duration
3 years
Possible extension
2031-03-27 23:59
Extended duration
5 years
This contract is subject to renewal
Yes
Description of renewals
Maximum 2 extensions of 12 months per extension.

III)Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
Particular suitability
Small and medium-sized enterprises (SME)
Voluntary, community and social enterprises (VCSE)

IV)Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.2) Administrative information
IV.2.1) Tender period dates
Enquiry deadline
2025-11-21 12:00
Estimated award decision date
2026-03-28 23:59
IV.2.2) Tender submission deadline
2025-12-05 09:30
IV.2.4) Languages in which tenders or requests to participate may be submitted
English

VI)Complementary information
Link to source/bidding documents
https://www.find-tender.service.gov.uk/Notice/066110-2025
Conflicts assessment prepared/revised
Yes
VI.5) Date of dispatch of this notice
2025-10-17 08:51

Awarding Authority:

Official name: The Portico Academy Trust Postal address: 59 Ronald Hill Grove Town: Leigh on Sea Region: UKH31 Postal code: SS9 2JB Country: United Kingdom Telephone: 01702 987890 Email: [email protected]