Publication Date: 10/10/2025

Deadline Date: 28/11/2025

Reference: TKR-20251006-FTS-32635722

Value of Contact: £221,200

Estimated Annual Value: £110,600

Type of Procedure: services contract

Nature of Procurement: Invitation to tender (contract notice)

Description:

Tenders or requests to participate must be submitted
Submission of sealed tender bids by 12 noon on Friday 28th November 2025 at Prima Group Head Office, 8 Columbus Quay, Riverside Drive, Liverpool L3 4DB
Sealed bids will only be accepted in formal envelopes available from Prima Group.
All submissions will be Date and time stamped and any submissions received after the deadlines stated will not be accepted.
A full Tender pack can be collected from Prima Group Head Office at:
8 Columbus Quay, Riverside Drive, Liverpool L3 4DB, by meeting appointment only, with the Asset Manager.
I.4) Type of the contracting authority
Public authority – sub-central government

II)Object
II.1.1) Title
Window Cleaning Services
Reference number:PGWCS/2026/01
II.1.3) Type of contract
Services
II.1.4) Short description
Window Cleaning Services to 149 properties
The Works comprise the cleaning of all external glazed elements and frames to windows, doors and entrance screens (including address signage) and canopies (including non-glazed entrance canopy soffits) to all elevations, unless otherwise stated in the pricing matrices, as scheduled to each property at a frequency of one visit per calendar month, or as stated in the documentation, and as defined within the definition of terms.
II.1.7) Total value of the procurement
Value (including VAT)
265,440
Value (excluding VAT)
221,200
Currency
GBP
II.2) Description
II.2.1) Title
Sefton
Contract/Lot No
1
II.2.2) CPV codes
Main CPV code
90911000
II.2.3) Place of performance
NUTS code
UKD – NORTH WEST (ENGLAND)
II.2.4) Description of the procurement
Window Cleaning Services to 19 Properties
The Works comprise the cleaning of all external glazed elements and frames to windows, doors and entrance screens (including address signage) and canopies (including non-glazed entrance canopy soffits) to all elevations, unless otherwise stated in the documentation, as scheduled to each property at a frequency of one visit per calendar month, or as stated in the documentation, as defined within the definition of terms
II.2.5) Award Criteria
Quality
Name:Quality
Weighting:20
Price
Name:Price
Weighting:80
II.2.6) Estimated Value
Value (excluding VAT)
46,000
Currency
GBP
II.2.7) Contract dates (estimated)
Start
2026-04-06 00:00
End
2028-03-31 23:59
Duration
1 year 11 months 26 days
Possible extension
2030-03-29 23:59
Extended duration
3 years 11 months 24 days
This contract is subject to renewal
Yes
Description of renewals
Each lot will be let over a Two year term.
Two (x2) one year extensions available based on satisfactory levels of performance and customer satisfaction.
II.2) Description
II.2.1) Title
Liverpool/Knowsley
Contract/Lot No
2
II.2.2) CPV codes
Main CPV code
90911000
II.2.3) Place of performance
NUTS code
UKD – NORTH WEST (ENGLAND)
II.2.4) Description of the procurement
Window Cleaning Services to 47 Properties
The Works comprise the cleaning of all external glazed elements and frames to windows, doors and entrance screens (including address signage) and canopies (including non-glazed entrance canopy soffits) to all elevations, unless otherwise stated in the documentation, as scheduled to each property at a frequency of one visit per calendar month, or as stated in the documentation, as defined within the definition of terms
II.2.5) Award Criteria
Quality
Name:Quality
Weighting:20
Price
Name:Price
Weighting:80
II.2.6) Estimated Value
Value (excluding VAT)
51,660
Currency
GBP
II.2.7) Contract dates (estimated)
Start
2026-04-06 00:00
End
2028-03-31 23:59
Duration
1 year 11 months 26 days
Possible extension
2030-03-29 23:59
Extended duration
3 years 11 months 24 days
This contract is subject to renewal
Yes
Description of renewals
Each lot will be let over a Two year term.
Two (x2) one year extensions available based on satisfactory levels of performance and customer satisfaction.
II.2) Description
II.2.1) Title
Wirral
Contract/Lot No
3
II.2.2) CPV codes
Main CPV code
90911000
II.2.3) Place of performance
NUTS code
UKD – NORTH WEST (ENGLAND)
II.2.4) Description of the procurement
Window Cleaning Services to 17 Properties
The Works comprise the cleaning of all external glazed elements and frames to windows, doors and entrance screens (including address signage) and canopies (including non-glazed entrance canopy soffits) to all elevations, unless otherwise stated in the documentation, as scheduled to each property at a frequency of one visit per calendar month, or as stated in the documentation, as defined within the definition of terms
II.2.5) Award Criteria
Quality
Name:Quality
Weighting:20
Price
Name:Price
Weighting:80
II.2.6) Estimated Value
Value (excluding VAT)
24,000
Currency
GBP
II.2.7) Contract dates (estimated)
Start
2026-04-06 00:00
End
2028-03-31 23:59
Duration
1 year 11 months 26 days
Possible extension
2030-03-29 23:59
Extended duration
3 years 11 months 24 days
This contract is subject to renewal
Yes
Description of renewals
Each lot will be let over a Two year term.
Two (x2) one year extensions available based on satisfactory levels of performance and customer satisfaction.
II.2) Description
II.2.1) Title
Leasowe
Contract/Lot No
4
II.2.2) CPV codes
Main CPV code
90911000
II.2.3) Place of performance
NUTS code
UKD – NORTH WEST (ENGLAND)
II.2.4) Description of the procurement
Window Cleaning Services to 66 Properties
The Works comprise the cleaning of all external glazed elements and frames to windows, doors and entrance screens (including address signage) and canopies (including non-glazed entrance canopy soffits) to all elevations, unless otherwise stated in the documentation, as scheduled to each property at a frequency of one visit per calendar month, or as stated in the documentation, as defined within the definition of terms
II.2.5) Award Criteria
Quality
Name:Quality
Weighting:20
Price
Name:Price
Weighting:80
II.2.6) Estimated Value
Value (excluding VAT)
99,540
Currency
GBP
II.2.7) Contract dates (estimated)
Start
2026-04-06 00:00
End
2028-03-31 23:59
Duration
1 year 11 months 26 days
Possible extension
2030-03-29 23:59
Extended duration
3 years 11 months 24 days
This contract is subject to renewal
Yes
Description of renewals
Each lot will be let over a Two year term.
Two (x2) one year extensions available based on satisfactory levels of performance and customer satisfaction.

III)Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
Particular suitability
Small and medium-sized enterprises (SME)
Voluntary, community and social enterprises (VCSE)

IV)Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.2) Administrative information
IV.2.1) Tender period dates
Enquiry deadline
2025-11-07 16:00
Estimated award decision date
2026-01-09 23:59
IV.2.2) Tender submission deadline
2025-11-28 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
English

VI)Complementary information
Link to source/bidding documents
https://www.find-tender.service.gov.uk/Notice/062520-2025
Conflicts assessment prepared/revised
Yes
VI.1) Information about recurrence
This is a recurrent procurement
Yes
VI.5) Date of dispatch of this notice
2025-10-06 13:54

Awarding Authority:

Official name: PRIMA Housing Group Postal address: 8 Columbus Quay Town: Liverpool Region: UKD72 Postal code: L3 4DB Country: United Kingdom Telephone: +443333559000 Email: [email protected]