Publication Date: 03/04/2025

Deadline Date: 06/05/2025

Reference: TKR-20250403-FTS-30012590

Value of Contact: Check Contract

Estimated Annual Value: Check Contract

Type of Procedure: Services Contract

Nature of Procurement: Invitation to tender (contract notice)

Description:

The council require the services of contractors to clean void and occupied properties and safely remove any items such as needles or rubbish left by the tenant. These properties are both domestic and non-domestic

I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at https://www.publictendersscotland.publiccontractsscotland.gov.uk/
Additional information can be obtained from
the abovementioned address
Tenders or requests to participate must be submitted
Electronically
via https://www.publictendersscotland.publiccontractsscotland.gov.uk/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services

II)Object
II.1.1) Title
WLC Property and void cleaning and environmental works framework
Reference number:CC14076
II.1.2) CPV Codes
Main CPV code
90900000
II.1.3) Type of contract
Services
II.1.4) Short description
The council require the services of contractors to clean void and occupied properties and safely remove any items such as needles or rubbish left by the tenant. These properties are both domestic and non-domestic
II.1.5) Estimated Total Value
Value (excluding VAT)
1,200,000
Currency
GBP
II.2) Description
II.2.1) Title
Lot No
1
II.2.2) Additional CPV code(s)
Main CPV code
90911000
90911100
90911200
II.2.3) Place of performance
NUTS code
UKM78
Main site or place of performance
Buildings within the West Lothian Council area
II.2.4) Description of the procurement
The council require the services of a contractor to clean void and occupied properties and safely remove any items such as needles or rubbish left by the tenant. This will be in both domestic and non-domestic properties.
Garden and bin store areas may also require work to be done under this framework.
II.2.5) Award Criteria
Quality
Name:Potential Scenarios
Weighting:25
Quality
Name:Quality of Service
Weighting:5
Quality
Name:Health & Safety
Weighting:5
Quality
Name:Fair Work First
Weighting:2
Quality
Name:Community Benefits
Weighting:3
Price
Weighting:60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start
2025-07-01 00:00
End
2028-06-30 23:59
This contract is subject to renewal
Yes
Description of renewals
Allowance for extension of up to a further 12 months
II.2.11) Information about options
Options: Yes
Description of options
Unforeseen items may occur relate to this contract. These will be discussed with the call off contractor and priced before work commences.

III)Legal, economic, financial and technical information
III.1) Conditions for participation

III.1.2) Economic and financial standing
List and brief description of selection criteria
West Lothian Council will use Dun and Bradstreet’s DBAi financial reporting system to assess the financial stability of tenderers. Tenderers with a Failure Score of 50 or above on the DBAi system will be deemed to have evidenced satisfactory financial stability. Please note that 49 or less will not be considered as having met this criteria. If a tenderer has a Failure Score of less than 50, the tenderer may be required to submit their last three years accounts.
In the event that the tenderer is not required to publish accounts and therefore does not have a Dun & Bradstreet or equivalent rating, tenderers should be able to provide financial accounts when requested. The council will then conduct an analysis of the accounts to ensure that there is no significant financial risk. Please note that if you intend on attaching 2 years accounts, these must include financial data over a 3-year period.
It is recommended that candidates review their own Dun & Bradstreet Score in advance of submitting their tender. If following this review tenderers consider that the Dun & Bradstreet Score does not reflect their current financial status, details of this should be provided, complete with evidence of a good high street credit rating (the equivalent of Dun & Bradstreet score 50) from a recognised credit referencing agency. The council will review any such information as part of the evaluation of Tenderer’s financial status.
In the event that a firm does not meet the financial criteria for consideration but has a parent company that does, the firm may still be eligible for consideration where their Tender Submission is supported by a Parent Company Guarantee.
Should after review of the financial evaluation the tenderer fail, then the tender submission may be rejected.
Minimum level(s) of standards possibly required
The bidder confirms they already have or can commit to obtain, prior to the commencement of the contract, the levels of insurance cover indicated below:
Employer’s (Compulsory) Liability: 10 million GBP
Public Liability:5 million GBP
Other Insurance:
Type:Valid Motor Vehicle Insurance
III.2) Conditions related to the contract

III.2.2) Contract performance conditions
KPIs are detailed in the specification
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Yes

IV)Procedure

Awarding Authority:

Official name: West Lothian Council Postal address: West Lothian Civic Centre, Howden South Road Town: Livingston Region: UKM78 Postal code: EH54 6FF Country: United Kingdom Contact Person: Catriona Peden Telephone: +44 1506283312 Email: [email protected] Fax: +44 1506281325 Internet addresses http://www.westlothian.gov.uk https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00140