Publication Date: 17/06/2025

Deadline Date: 16/07/2025

Reference: TKR-20250617-FTS-31033363

Value of Contact: £ 7,000,000

Estimated Annual Value: £ 2,333,333

Type of Procedure: Services Contract

Nature of Procurement: Additional information (contract notice)

Description:

Tenders or requests to participate must be submitted
Electronically
via https://www.delta-esourcing.com
For more information about this opportunity, please visit the Delta portal at: https://www.delta-esourcing.com/tenders/UK-London:-Grounds–maintenance-equipment./WTM2TEVD78
To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/WTM2TEVD78
If you experience any technical difficulties from accessing the above url, then please contact the Delta eSourcing Helpdesk on call 0800 923 9236 or email [email protected].
I.4) Type of the contracting authority
Public authority – sub-central government

II)Object
II.1.1) Title
Cleaning & Grounds Maintenance Essex
Reference number:XPROC2114
II.1.3) Type of contract
Services
II.1.4) Short description
NHG is seeking to appoint service providers for cleaning and grounds maintenance across Essex. The procurement will be divided into two cleaning contracts-covering North and South Essex respectively-and two grounds maintenance contracts for the same regions. The scope of services includes, but is not limited to: general cleaning, window cleaning, grounds maintenance (including gardening), bulk waste collection, supply of consumables, and playground maintenance.
Contract 1:Essex (North) Cleaning
Chelmsford, Colchester, Epping, Harlow
£240,000 (Estimated Per annum value)
£1.6m (Estimated value for 3-years plus 1+1+1+1 year extension [7 years total])
Contract 2:Essex (South) Cleaning
Basildon, Brentwood, Castle Point, Rochford, Thurrock, Southend on Sea
£272,000 (Estimated Per annum value)
£1.9m (Estimated value for 3-years plus 1+1+1+1 year extension [7 years total])
Contract 3:Essex (North) Ground Maintenance
Chelmsford, Colchester, Epping, Harlow
£183,000 (Estimated Per annum value)
£1.3m (Estimated value for 3-years plus 1+1+1+1 year extension [7 years total])
Contract 4:Essex (South) Grounds Maintenance
Basildon, Brentwood, Castle Point, Rochford, Thurrock, Southend on Sea
£312,000 (Estimated Per annum value)
£2.1m (Estimated value for 3-years plus 1+1+1+1 year extension [7 years total])
The 4 contracts (Essex North and Essex South Cleaning & Grounds Maintenance) will be awarded separately to encourage market competition, promote SME participation, and reduce supply chain risks where applicable. There are no limitations on the number of lots / contracts a bidder may be awarded. Suppliers are permitted to bid for multiple lots, and if they achieve the highest score in each respective lot, they may be awarded all corresponding contracts.
For more information about this opportunity, please visit the Delta portal at: https://www.delta-esourcing.com/tenders/UK-London:-Grounds–maintenance-equipment./WTM2TEVD78
To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/WTM2TEVD78
If you experience any technical difficulties from accessing the above url, then please contact the Delta eSourcing Helpdesk on call 0800 923 9236 or email [email protected].
II.1.7) Total value of the procurement
Value (including VAT)
8,400,000
Value (excluding VAT)
7,000,000
Currency
GBP
II.2) Description
II.2.1) Title
Essex (North) Cleaning
Contract/Lot No
1
II.2.2) CPV codes
Main CPV codes
31520000
31531000
50870000
90511000
90513200
90690000
90911000
90914000
90918000
98341140
II.2.3) Place of performance
NUTS code
UKH – EAST OF ENGLAND
II.2.4) Description of the procurement
Internal Cleaning, External Cleaning (Yard work), Window Cleaning and Bulk Waste Service.
Essex (North) – Chelmsford, Colchester, Epping, Harlow
II.2.5) Award Criteria
Quality
Name:Quality
Weighting:60
Price
Name:Price
Weighting:40
II.2.6) Estimated Value
Value (excluding VAT)
1,600,000
Currency
GBP
II.2.7) Contract dates (estimated)
Start
2026-02-03 00:00
End
2029-02-02 23:59
Duration
3 years
Possible extension
2033-02-02 23:59
Extended duration
7 years
This contract is subject to renewal
Yes
Description of renewals
Option to extend [ 1 + 1 + 1 + 1] up to 4 years.
II.2) Description
II.2.1) Title
Essex (South) Cleaning
Contract/Lot No
2
II.2.2) CPV codes
Main CPV codes
31524000
31531000
50870000
90511100
90511200
90511300
90690000
90911000
90914000
90918000
98341140
II.2.3) Place of performance
NUTS code
UKH – EAST OF ENGLAND
II.2.4) Description of the procurement
Internal Cleaning, External Cleaning (Yard work), Window Cleaning and Bulk Waste Service in the following locations:
Essex (South) – Basildon, Brentwood, Castle Point, Rochford, Thurrock, Southend on Sea
II.2.5) Award Criteria
Quality
Name:Quality
Weighting:60
Price
Name:Price
Weighting:40
II.2.6) Estimated Value
Value (excluding VAT)
1,900,000
Currency
GBP
II.2.7) Contract dates (estimated)
Start
2026-02-03 00:00
End
2029-02-02 23:59
Duration
3 years
Possible extension
2033-02-02 23:59
Extended duration
7 years
This contract is subject to renewal
Yes
Description of renewals
Option to extend [ 1 + 1 + 1 + 1] up to 4 years.
II.2) Description
II.2.1) Title
Essex (North) Ground Maintenance
Contract/Lot No
3
II.2.2) CPV codes
Main CPV codes
03451300
71421000
77211400
77211500
77312000
77314000
77340000
90511300
90620000
II.2.3) Place of performance
NUTS code
UKH – EAST OF ENGLAND
II.2.4) Description of the procurement
Deliver gardening and grounds maintenance service to its estates in the following locations:
Essex (North) – Chelmsford, Colchester, Epping and Harlow
II.2.5) Award Criteria
Quality
Name:Quality
Weighting:60
Price
Name:Price
Weighting:40
II.2.6) Estimated Value
Value (excluding VAT)
1,200,000
Currency
GBP
II.2.7) Contract dates (estimated)
Start
2026-02-03 00:00
End
2029-02-02 23:59
Duration
3 years
Possible extension
2033-02-02 23:59
Extended duration
7 years
This contract is subject to renewal
Yes
Description of renewals
Option to extend [ 1 + 1 + 1 + 1] up to 4 years.
II.2) Description
II.2.1) Title
Essex (South) Grounds Maintenance
Contract/Lot No
4
II.2.2) CPV codes
Main CPV codes
03451300
71421000
77211400
77211500
77312000
77314100
77340000
90511300
90620000
II.2.3) Place of performance
NUTS code
UKH – EAST OF ENGLAND
II.2.4) Description of the procurement
Deliver gardening and grounds maintenance service to its estate in the following locations:
Essex (South) – Basildon, Brentwood, Castle Point, Rochford, Thurrock and Southend on Sea
II.2.5) Award Criteria
Quality
Name:Quality
Weighting:60
Price
Name:Price
Weighting:40
II.2.6) Estimated Value
Value (excluding VAT)
2,300,000
Currency
GBP
II.2.7) Contract dates (estimated)
Start
2026-02-03 00:00
End
2029-02-02 23:59
Duration
3 years
Possible extension
2033-02-02 23:59
Extended duration
7 years
This contract is subject to renewal
Yes
Description of renewals
Option to extend [ 1 + 1 + 1 + 1] up to 4 years.

III)Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
Particular suitability
Small and medium-sized enterprises (SME)
Voluntary, community and social enterprises (VCSE)
III.1.3) Technical and professional ability
Additional technical selection criteria
See information within the PSQ
See information within the PSQ document
See information within the PSQ
See information within the PSQ documents

IV)Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive flexible procedure
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
Yes
IV.1.10) Identification of the national rules applicable to the procedure
Information about national procedures is available at
NHG is seeking to appoint service providers for cleaning and grounds maintenance across Essex, with separate contracts (4 in total) for North and South Essex. The scope includes cleaning, window cleaning, grounds maintenance, bulk waste collection, consumables supply, and playground upkeep. It is envisaged that the contract(s) will be awarded separately to encourage market competition and promote SME participation, and reduce supply chain risks where applicable. However, there are no limitations on the number of lots a bidder may be awarded. Suppliers are permitted to bid for multiple lots, and if they achieve the highest score in each respective lot, they may be awarded all corresponding contracts.
This is a competitive flexible procedure as detailed within the accompanying documents. To be shortlisted to be invited to tender, Participants must fully pass both Stage 1 (initial screening assessment) and suitability assessment) Participants must also be ranked amongst the top 5 highest suppliers for the scored questions. Notting Hill Genesis reserves the right to shortlist all additional Participants who are within 5% marks of the 5th highest scoring participant(s). In the event that Notting Hill Genesis exercises this discretion, it will notify all Participants in writing of the number of Participants to be shortlisted.
Participants should be aware that the Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE) may apply to this contract(s).
IV.2) Administrative information
IV.2.1) Tender period dates
Enquiry deadline
2025-07-07 12:00
Estimated award decision date
2025-08-18 23:59
IV.2.2) Tender submission deadline
2025-07-16 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
English

VI)Complementary information
Link to source/bidding documents
https://www.delta-esourcing.com/tenders/UK-London:-Grounds–maintenance-equipment./WTM2TEVD78
https://www.find-tender.service.gov.uk/Notice/032824-2025
Conflicts assessment prepared/revised
Yes
VI.5) Date of dispatch of this notice
2025-06-17 10:14

VII)Changes/Modifications
VII.2) Other additional information
Further detailed information regarding the values for all four Lots, along with the link to submit a response to this opportunity, has now been provided.

Awarding Authority:

Official name: Notiing Hill Genesis Postal address: Bruce Kenrick House, 2 Killick Street Town: London Region: UKI43 Postal code: N1 9FL Country: United Kingdom Contact Person: Cherene Amoah Email: [email protected]