Publication Date: 04/07/2025

Deadline Date: 12/08/2025

Reference: TKR-20250704-FTS-31284804

Value of Contact: £ 63,860,000

Estimated Annual Value: £ 11,610,909

Type of Procedure: Services Contract

Nature of Procurement: Invitation to tender (contract notice)

Description:

Nature of contract:Service contract
Procedure:Not specified
Regulation of procurement:Not applicable
Type of bid required:Global bid

UKPGA UK4:Tender Notice

I)Contracting Authority/Entity
I.1) Name and addresses
Official name: Places for London Limited
National registration number:08961151

Postal address:5 Endeavour Square
Town:London
Region:Hackney and Newham
Postal code:E20 1JN
Country:United Kingdom

Email:[email protected]
I.3) Communication
Tenders or requests to participate must be submitted
Electronically
PARTICIPATION GUIDANCE:
The sourcing event will be managed using the e-procurement platform, SAP Ariba Business Network. In order to receive access to the sourcing documents and participate in the first stage of the procurement process (PSQ), applicants must be registered on SAP Ariba Network.
Applicants are required to respond to all sections of the PSQ and must submit responses in accordance with the instructions and response deadline stated. Each response must be submitted electronically via the SAP Ariba portal.
Instructions for accessing SAP Ariba Business Network and the procurement documents:
To access the event documents on SAP Ariba Network, potential applicants should:
• Step 1: Visit the SAP Ariba Business Network platform using the following link: https://service.ariba.com/Supplier.aw
• Step 2:
If new to SAP Ariba Business Network, click ‘Register Now’ and create a standard SAP Ariba account by providing the requested company and administrator information and providing a password which contains a capital letter, a number and a special character; or
If already an account holder on SAP Ariba Business Network, log in using your log in details. Those who are already registered as a TfL Supplier on SAP Ariba Business Network, will still need to follow Step 5 below in order to be added as a participant.
Please note, if new to SAP Ariba Network, the SAP Ariba platform may ask you to review and check for duplicate accounts that others in your business may have set up previously. If there are duplicate accounts, either contact the relevant account administrator using the SAP Ariba Network functionality or if you require a separate account for access to TfL procurements then please select ‘back’ and select ‘continue account creation’.
Step 3:Confirm your email address once the confirmation email has been sent.
Step 4:Confirm in the SAP Ariba Network platform what type of goods/services you supply.
Step 5:Send an email to  [email protected] with the information from Steps 2 to 4 including your Business Network ID (ANID) and the respondent’s company name, username and administrator email.
Step 6:Use the unique link in the invitation email to access SAP Ariba.
Step 7:The link will navigate to Ariba Business Network and prompt you to enter your login credentials, use the one you have created or the existing Ariba Network username and password.
Step 8:When you have access to the Proposals and Questionnaires dashboard page page on SAP Ariba, click on the ‘Intend to Participate’ button icon in order to fully register against the contract opportunity.
Step 9:In the main menu bar at the left of the website click the ‘All Content’ to see all documentation. Prospective respondents must follow the instructions in the PSQ when completing and submitting a response to the PSQ.
Supplier Registration on SAP Ariba Business Network Help Page:
https://help.sap.com/docs/ARIBA_NETWORK_SUPPLIERS/ddd75910f67b4212b1c83f9d68cd2f01/de32f3eaf0181014be26e0d2a68be9ef.html.
If you have any queries regarding your registration, please email: [email protected]
I.4) Type of the contracting authority
Public authority – sub-central government

II)Object
II.1.1) Title
Facilities Management Services Opportunity
Reference number:00071 Places
II.1.3) Type of contract
Services
II.1.4) Short description
Places for London Limited (Places for London), a wholly owned subsidiary of Transport for London (TfL) is commencing a procurement process to appoint a supplier or suppliers to deliver Hard and Soft Facilities Management (FM) services across its estate. FM services will be procured by using a lotting strategy approach, Lot 1 Soft FM services and Lot 2 Hard FM services.
The Hard FM services are described in the procurement documents and cover a broad range of services including building maintenance, fire safety, electrical, door entry and drain maintenance.
The Soft FM services are described in the procurement documents and cover a broad range of services including cleaning services, security, waste management and pest control.
The contract will be for 5 years and 6 months with an option to extend for a further 2 x 1 year extensions.
II.1.7) Total value of the procurement
Value (including VAT)
76,632,000
Value (excluding VAT)
63,860,000
Currency
GBP
II.2) Description
II.2.1) Title
Soft FM
Contract/Lot No
1
II.2.2) CPV codes
Main CPV codes
79710000
90900000
II.2.3) Place of performance
NUTS code
UKC – NORTH EAST (ENGLAND)
UKD – NORTH WEST (ENGLAND)
UKE – YORKSHIRE AND THE HUMBER
UKF – EAST MIDLANDS (ENGLAND)
UKG – WEST MIDLANDS (ENGLAND)
UKH – EAST OF ENGLAND
UKI – LONDON
UKJ – SOUTH EAST (ENGLAND)
UKK – SOUTH WEST (ENGLAND)
II.2.4) Description of the procurement
The Soft FM services are described in the procurement documents and cover a broad range of services including cleaning services, security, grounds maintenance, waste management and pest control.
All services will be performed across Places for London’s estate across Greater London.
II.2.5) Award Criteria
Quality
Name:Technical
Weighting:50
Quality
Name:Social Value
Weighting:10
Price
Name:Commercial
Weighting:40
II.2.6) Estimated Value
Value (excluding VAT)
25,085,000
Currency
GBP
II.2.7) Contract dates (estimated)
Start
2027-02-01 00:00
End
2032-08-01 23:59
Duration
5 years 6 months 1 day
Possible extension
2034-08-01 23:59
Extended duration
7 years 6 months 1 day
This contract is subject to renewal
Yes
Description of renewals
The contract(s) will be for for 5 years and 6 months with an option to extend for a further two, one year extensions.
II.2) Description
II.2.1) Title
Hard FM
Contract/Lot No
2
II.2.2) CPV codes
Main CPV codes
44521110
45232452
45310000
50700000
II.2.3) Place of performance
NUTS code
UKC – NORTH EAST (ENGLAND)
UKD – NORTH WEST (ENGLAND)
UKE – YORKSHIRE AND THE HUMBER
UKF – EAST MIDLANDS (ENGLAND)
UKG – WEST MIDLANDS (ENGLAND)
UKH – EAST OF ENGLAND
UKI – LONDON
UKJ – SOUTH EAST (ENGLAND)
UKK – SOUTH WEST (ENGLAND)
II.2.4) Description of the procurement
The Hard FM services are described in the procurement documents and cover a broad range of services including building maintenance, fire safety, electrical, door entry, drain clearance and lift maintenance.
All services will be performed across Places for London’s estate across Greater London.
II.2.5) Award Criteria
Quality
Name:Technical
Weighting:50
Quality
Name:Social Value
Weighting:10
Price
Name:Commercial
Weighting:40
II.2.6) Estimated Value
Value (excluding VAT)
38,775,000
Currency
GBP
II.2.7) Contract dates (estimated)
Start
2027-02-01 00:00
End
2032-08-01 23:59
Duration
5 years 6 months 1 day
Possible extension
2034-08-01 23:59
Extended duration
7 years 6 months 1 day
This contract is subject to renewal
Yes
Description of renewals
The contract(s) will be for for 5 years and 6 months with an option to extend for a further two, one year extensions.

III)Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
Particular suitability
Small and medium-sized enterprises (SME)
III.1.7) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them
Electronic invoicing will be accepted
Electronic payment will be used

IV)Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive flexible procedure
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
Yes
IV.1.10) Identification of the national rules applicable to the procedure
Information about national procedures is available at
Stage One:Procurement Specific Questionnaire
Upon submission of the Procurement Specific Questionnaire (PSQ) responses, Places for London will select a longlist of Bidders to participate in the future stages of the procurement.
Stage Two:Invitation to Submit Outline Solutions (ISOS)
Stage Three:Invitation to Participate in Dialogue (ITPD)
Stage Four:Invitation to Submit Final Tenders (ISFT)
Final Tenders will be evaluated against a weighted award criteria. Places for London will identify the Most Advantageous Tender (MAT).
Following standstill period award of contract.
IV.2) Administrative information
IV.2.1) Tender period dates
Enquiry deadline
2025-07-29 23:59
Estimated award decision date
2026-06-30 23:59
IV.2.2) Tender submission deadline
2025-08-12 14:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
English

VI)Complementary information
Link to source/bidding documents
https://www.find-tender.service.gov.uk/Notice/037444-2025
Conflicts assessment prepared/revised
Yes
VI.1) Information about recurrence
This is a recurrent procurement
Yes
VI.5) Date of dispatch of this notice
2025-07-04 13:41

Awarding Authority:

Official name: Places for London Limited Postal address: 5 Endeavour Square Town: London Region: UKI41 Postal code: E20 1JN Country: United Kingdom Email: [email protected]