Publication Date: 05/09/2025

Deadline Date: 13/10/2025

Reference: TKR-20250904-FTS-32175498

Value of Contact: £ 145,833

Estimated Annual Value: £ 48,611

Type of Procedure: services contract

Nature of Procurement: Invitation to tender (contract notice)

Description:

The Royal Hospital Chelsea requires a Deep Cleaning service (Includes some working at height) to support a 66-acre heritage site. The objective of this service is to ensure that specified areas of the RHC are cleaned to a standard commensurate with its status as a listed and nationally recognised institution. The following are areas that undergo deep cleaning but are not limited to, Long Wards, Margaret Thatcher Infirmary, Residential premises, Chapel, Great Hall, Upholstery & Curtains (May require Fire Proofing), and Paving areas.
II.1.7) Total value of the procurement
Value (including VAT)
175,000
Currency
GBP
II.2) Description
II.2.1) Title
Contract/Lot No
1
II.2.2) CPV codes
Main CPV codes
90911000
90918000
90919000
II.2.3) Place of performance
NUTS code
UKI – LONDON
II.2.5) Award Criteria
Pricing
The financial scoring is carried out within an Excel spread sheet outside of the (ITT) tender document. All price bids are Scored with the following scoring methodology.
The lowest ‘Price’ will be given the maximum score 40.00 and the remaining Tenderers will receive pro-rata scores in relation to how much higher their price is when compared to the lowest.
Please note Tenderers’ scores will be rounded to two decimal places.
Quality Questions
The response to the quality questions located at Appendix 1 to Annex A Notice to Tenderers, will be awarded a score using the below marking system; and has a maximum score of 60.00
Full details are contained in the invitation to tender document.
II.2.7) Contract dates (estimated)
Start
2025-11-01 00:00
End
2028-10-31 23:59
Duration
3 years
Possible extension
2030-10-31 23:59
Extended duration
5 years
This contract is subject to renewal
Yes
Description of renewals
Subject to the RHC’s rights to determine a contract and the option to extend, the Contract will commence on 1st November 2025 and end on 31st October 2028. In addition, tenderers are invited to submit irrevocable options for a further 2 x one-year periods for carrying out all or any part of the work, subject to the Terms and Conditions of Contract at Schedule 2

III)Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
Particular suitability
Small and medium-sized enterprises (SME)
III.1.5) Information about reserved contracts
Small and medium-sized enterprises (SMEs) and voluntary, community and social enterprises (VCSEs)

IV)Procedure
IV.1) Description
IV.1.1) Type of procedure
Below threshold – open competition
IV.2) Administrative information

IV.2.2) Tender submission deadline
2025-10-13 10:00

VI)Complementary information
Link to source/bidding documents
https://www.find-tender.service.gov.uk/Notice/053940-2025
VI.5) Date of dispatch of this notice
2025-09-04 14:04

Awarding Authority:

Official name: Royal Hospital Chelsea Postal address: Royal Hospital Road Town: London Region: UKI33 Postal code: SW3 4SR Country: United Kingdom Contact Person: David Williams Email: [email protected] Internet address http://www.chelsea-pensioners.org.uk