Publication Date: 25/02/2025

Deadline Date: 29/03/2025

Reference: TKR-20250224-FTS-29544626

Value of Contact: £1084,045

Estimated Annual Value: Check Contract

Type of Procedure: Services Contract

Nature of Procurement: Contract Awards (contract award)

Description:

II.1.4) Short description
Procured by Luton Council on behalf of Luton Rising.
Morton House and Hart House are two office developments that form part of the Luton
Rising estate. Both on Kimpton Road in Luton, they offer flexible working space and meeting
rooms for local organisations. Hart House is a grade 2 listed building and established as a
multi office facility with existing tenants and users. Morton House is a brand-new
development to open early in 2025 which will provide a high-quality office environment,
onsite café and a number of flexible working areas, and public access. Both offices can be
used for a one off meeting or as long term tenancy.
We need one Provider who can provide a fully serviced and maintained office environment,
offering a safe, clean and inviting working and meeting space. Services to include full
cleaning of entire estate during the day and after-hours, 24-hour security and monitoring,
receptionist cover 5 working days a week for both sites, laundry service so showers are
accessible, car parking management and monitoring, visitor welcome and induction,
managing meeting room bookings, engaging and liaising with all users and tenants to be sure
they have the best experience, working with Luton Rising to actively maximise revenue
through bookings, full facilities management of both buildings including cleaning, repairs,
furniture movements.
II.2) Description
II.2.1) Title
Lot No
1
II.2.3) Place of performance
NUTS code
UKH21
II.2.4) Description of the procurement
Procured by Luton Council on behalf of Luton Rising.
Morton House and Hart House are two office developments that form part of the Luton
Rising estate. Both on Kimpton Road in Luton, they offer flexible working space and meeting
rooms for local organisations. Hart House is a grade 2 listed building and established as a
multi office facility with existing tenants and users. Morton House is a brand-new
development to open early in 2025 which will provide a high-quality office environment,
onsite café and a number of flexible working areas, and public access. Both offices can be
used for a one off meeting or as long term tenancy.
We need one Provider who can provide a fully serviced and maintained office environment,
offering a safe, clean and inviting working and meeting space. Services to include full
cleaning of entire estate during the day and after-hours, 24-hour security and monitoring,
receptionist cover 5 working days a week for both sites, laundry service so showers are
accessible, car parking management and monitoring, visitor welcome and induction,
managing meeting room bookings, engaging and liaising with all users and tenants to be sure
they have the best experience, working with Luton Rising to actively maximise revenue
through bookings, full facilities management of both buildings including cleaning, repairs,
furniture movements.
II.2.5) Award Criteria
Cost
Name:Cost and Quality
Weighting:100
II.2.8) Duration of the qualification system
Indefinite duration
II.2.11) Information about options
Options: No

IV)Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
Yes
IV.2) Administrative information

IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice

V)Award of contract

Contract No
007049-2025-AT1318 Facilities Management @ Hart & Morton House-1
Lot No
1
A contract / lot is awarded
Yes
V.2) Award of contract
V.2.1) Date of conclusion of the contract
Date of conclusion of the contract
2025-02-24 00:00
V.2.2) Information about tenders
Number of tenders received
18
Number of tenders received from SMEs
10
Number of tenders received from tenderers from other EU Member States
0
Number of tenders received from tenderers from non-EU Member States
0
Number of tenders received by electronic means
18
The contract has been awarded to a group of economic operators
No
V.2.3) Name and address of the contractor
Official name
ETHOS FARM LIMITED
Town:AYLESBURY
Region:UKH21
Country:United Kingdom
The contractor is an SME
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract / lot
Value (excluding VAT)
1084045.00
Currency
GBP

VI)Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Official name
HIGH COURT OF JUSTICE
Town:LONDON
Country:United Kingdom
VI.5) Date of dispatch of this notice
2025-02-24 09:40

Awarding Authority:

Official name: Luton Council Postal Address: Town Hall, George Street Town: Luton Postal Code: LU1 2BQ Country: United Kingdom Contact Person: Mrs Caroline Sturman Email: [email protected] Internet Address(es): Main address: http://www.luton.gov.uk Address of the buyer profile: http://www.luton.gov.uk