Publication Date: 28/05/2025

Deadline Date: 27/06/2025

Reference: TKR-20250528-FTS-30772621

Value of Contact: £120,000

Estimated Annual Value: £40,000

Type of Procedure: Services Contract

Nature of Procurement: Invitation to tender (contract notice)

Description:

Public Facilities Cleaning & Maintenance Tender 2025
Reference number:ocds-h6vhtk-0527f5
II.1.3) Type of contract
Services
II.1.4) Short description
Newport Town Council seeks to appoint a qualified and experienced contractor to deliver comprehensive cleaning and maintenance services for the following public facilities:
Public Toilets – Stafford Street Car Park, Newport TF10 7LT
Community Library – 53-55 High Street, Newport TF10 7AQ
Cemetery Chapel and External Toilet – Audley Avenue, Newport TF10 7DS
The scope of services includes routine daily and periodic cleaning, minor maintenance reporting, unlocking/locking of buildings, provision of cleaning materials, and compliance with health and safety and COSHH regulations.
Contract Details:
Contract Start Date:1 August 2025
Duration:3 years, with an optional extension to 6 years subject to mutual agreement
Estimated Value:To be proposed by bidders in the tender submission
Payment Terms:Monthly in arrears
Key Requirements:
Public Toilets:
Daily 2-hour cleaning, steam clean monthly
Keyholder responsibility
Cleaning of internal and external areas including graffiti removal and sharps disposal
Supply of consumables (excluding liquid soap)
Community Library:
1-hour daily cleaning (Tue-Sat), deep cleaning every 3 months
Areas include main library, offices, meeting room, kitchen, and toilets
Cleaning of carpets, vinyl floors, desks, and high-touch surfaces
Cemetery Chapel and Toilet:
Monthly clean aligned with bookings
General surface and fixture cleaning, disinfection, and fault reporting
Tender Submission Requirements:
Bidders must submit:
Completed itemised cost breakdown
Contractor Competence Questionnaire
Three references (including one from a local authority)
Copies of Public Liability (£5M) and Employer’s Liability Insurance
Company Health and Safety Policy
Method Statements and Risk Assessments (including COSHH)
Emergency Action Plan and proof of staff COSHH training
Evaluation Criteria:
Price:60%
Quality of Tender Submission (documents and references):20%
Competence Questionnaire Responses:20%
Tender Timeline:
Closing Date for Submissions:Friday 27 June 2025 at 3:00 PM
Email:[email protected]
Contract Awarded:11 July 2025
Contract Start:1 August 2025
II.1.7) Total value of the procurement
Value (including VAT)
144,000
Value (excluding VAT)
120,000
Currency
GBP
II.2) Description
II.2.1) Title
Contract/Lot No
1
II.2.2) CPV codes
Main CPV code
90900000
II.2.3) Place of performance
NUTS code
UKC – NORTH EAST (ENGLAND)
UKD – NORTH WEST (ENGLAND)
UKE – YORKSHIRE AND THE HUMBER
UKF – EAST MIDLANDS (ENGLAND)
UKG – WEST MIDLANDS (ENGLAND)
UKH – EAST OF ENGLAND
UKI – LONDON
UKJ – SOUTH EAST (ENGLAND)
UKK – SOUTH WEST (ENGLAND)
II.2.5) Award Criteria
Quality
Name:Quality of tender submission
Weighting:20
Quality
Name:Competence questionnaire
Weighting:20
Price
Name:Price
Weighting:60
II.2.6) Estimated Value
Value (excluding VAT)
120,000
Currency
GBP
II.2.7) Contract dates (estimated)
Start
2025-08-01 00:00
End
2028-07-31 23:59
Duration
3 years
Possible extension
2031-07-31 23:59
Extended duration
6 years
This contract is subject to renewal
Yes
Description of renewals
The initial contract is for a fixed 3-year period, starting 1st August 2025.
There is an optional extension of up to 3 additional years, bringing the maximum total contract duration to 6 years.
This extension is not automatic and must be mutually agreed upon by both Newport Town Council and the appointed contractor before the initial term expires.

III)Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
Particular suitability
Small and medium-sized enterprises (SME)
III.1.5) Information about reserved contracts
Small and medium-sized enterprises (SMEs) and voluntary, community and social enterprises (VCSEs)

IV)Procedure
IV.1) Description
IV.1.1) Type of procedure
Below threshold – open competition
IV.2) Administrative information
IV.2.1) Tender period dates
Enquiry deadline
2025-06-20 15:00
IV.2.2) Tender submission deadline
2025-06-27 15:00

VI)Complementary information
Link to source/bidding documents
https://www.find-tender.service.gov.uk/Notice/Attachment/A-1724
https://www.find-tender.service.gov.uk/Notice/028116-2025

Awarding Authority:

Official name: Newport (Shropshire) Town Council Postal address: The Guildhall, 1 High Street Town: Newport Region: UKG21 Postal code: TF10 7AR Country: United Kingdom Telephone: 01952814338 Email: [email protected] Internet address http://www.newportshropshire-tc.gov.uk