Publication Date: 04/08/2025
Deadline Date: 04/09/2025
Reference: TKR-20250804-FTS-31696728
Value of Contact: Check Contract
Estimated Annual Value: Check Contract
Type of Procedure: services contract
Nature of Procurement: Invitation to tender (contract notice)
Description:
Gully & Gutter Cleaning Maintenance
Reference number:NCCT43220
II.1.3) Type of contract
Services
II.1.4) Short description
Norfolk County Council (NCC) is seeking a provider to deliver planned and remedial gutter and gully services.
Please note that the values in this notice are an indication for the full 5 year term of the contract including extension Options.
Please note that Norfolk County Council has joined the government’s Devolution Priority Programme.
This process has the potential to lead to the establishment of a county combined authority for Norfolk and Suffolk, with strategic powers, headed by an elected mayor. A
Government has also invited participation by Norfolk in Local Government Review. This process has the potential to lead to unitary local government in Norfolk, being either one unitary or more than one.
One of these changes could happen without the other.
II.1.5) Estimated Total Value
Value (including VAT)
295,411
Value (excluding VAT)
246,176
Currency
GBP
II.1.7) Total value of the procurement
Value (including VAT)
295,411
Value (excluding VAT)
246,176
Currency
AED
II.2) Description
II.2.1) Title
Contract/Lot No
LOT-0001
II.2.2) CPV codes
Main CPV codes
90640000
90641000
II.2.3) Place of performance
NUTS code
NF – Norfolk Island
UKH15 – Norwich and East Norfolk
UKH16 – North and West Norfolk
UKH17 – Breckland and South Norfolk
II.2.5) Award Criteria
Price
Name:Simple description
Weighting:NCCT43220 Gully & Gutter Cleaning Maintenance
We reserve the right during subsequent stages of the Competitive Flexible procedure to refine the award and or assessment criteria and may alter the relative importance of the award and or assessment criteria.
Any amendments will therefore be communicated in full at the appropriate time.
The structure of this Competitive Flexible Process is detailed below.
Bidders will be invited to complete all schedules of the ITT Documentation pack and submit their initial bids including their Quality & Price submissions. Once bidders return their initial bid submissions via INTEND the first level of assessment will be a compliance check against the ITT instructions contained in this whole document. Pricing Clarifications and bidding assumptions will be assessed and dialogue maybe required during the pricing assessment stage. . NCC does however reserve the right not to dialogue at the pricing assessment stage and proceed to award .
All parties that Pass the Quality Threshold score will progress to having their Price scoring added to the Quality to determine a rank order of eligible bidders. The highest scoring bidder will be awarded the contract subject to effective conclusion of standstill at NCC discretion.
Annex 4 Form F Quality Evaluation is weighted 50%
Each Quality Question has been broken down comprising a total weighting available of the 50% amongst each of the questions. The formula for calculation will be Weighting for each question divided by Maximum Mark available x Score received.
Annex 3 Form G Pricing Evaluation is weighted 50%
Pricing Clarifications and bidding assumptions will be assessed and dialogue maybe required during the pricing assessment stage. One total price will be summed as representative for the three years of the committed contract.
For Price we will then use the formula Lowest Price divided by Bid Price x 50 to calculate the Price Final Score. Where bidders pricing is incomplete and this is not able to resolved / corrected within a calendar week of notifying them then they will score a zero for their pricing submission and their tender submission will be disregarded and not eligible for award.
The Quality and Price will then be added together to give a score out of 100% and bidders ranked accordingly.
NCC reserve the right to undertake dialogue as part of pricing assessments if it elects to do so. Bidders will be notified during the process if this will take pace.
Full tender instructions can be found in the ITT Document.
II.2.6) Estimated Value
Value (excluding VAT)
246,176
Currency
AED
II.2.7) Contract dates (estimated)
Start
2025-12-04 00:00
End
2028-12-04 23:59
Duration
3 years 1 day
Possible extension
2030-12-04 23:59
Extended duration
5 years 1 day
This contract is subject to renewal
Yes
Description of renewals
2 x12 month options to extend have been included at the discretion of Norfolk County Council.
IV)Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive flexible procedure
IV.1.10) Identification of the national rules applicable to the procedure
Information about national procedures is available at
NCCT43220 Gully & Gutter Cleaning Maintenance
We reserve the right during subsequent stages of the Competitive Flexible procedure to refine the award and or assessment criteria and may alter the relative importance of the award and or assessment criteria.
Any amendments will therefore be communicated in full at the appropriate time.
The structure of this Competitive Flexible Process is detailed below.
Bidders will be invited to complete all schedules of the ITT Documentation pack and submit their initial bids including their Quality & Price submissions. Once bidders return their initial bid submissions via INTEND the first level of assessment will be a compliance check against the ITT instructions contained in this whole document. Pricing Clarifications and bidding assumptions will be assessed and dialogue maybe required during the pricing assessment stage. . NCC does however reserve the right not to dialogue at the pricing assessment stage and proceed to award .
All parties that Pass the Quality Threshold score will progress to having their Price scoring added to the Quality to determine a rank order of eligible bidders. The highest scoring bidder will be awarded the contract subject to effective conclusion of standstill at NCC discretion.
Annex 4 Form F Quality Evaluation is weighted 50%
Each Quality Question has been broken down comprising a total weighting available of the 50% amongst each of the questions. The formula for calculation will be Weighting for each question divided by Maximum Mark available x Score received.
Annex 3 Form G Pricing Evaluation is weighted 50%
Pricing Clarifications and bidding assumptions will be assessed and dialogue maybe required during the pricing assessment stage. One total price will be summed as representative for the three years of the committed contract.
For Price we will then use the formula Lowest Price divided by Bid Price x 50 to calculate the Price Final Score. Where bidders pricing is incomplete and this is not able to resolved / corrected within a calendar week of notifying them then they will score a zero for their pricing submission and their tender submission will be disregarded and not eligible for award.
The Quality and Price will then be added together to give a score out of 100% and bidders ranked accordingly.
NCC reserve the right to undertake dialogue as part of pricing assessments if it elects to do so. Bidders will be notified during the process if this will take pace.
Full tender instructions can be found in the ITT Document.
IV.2) Administrative information
IV.2.1) Tender period dates
Estimated award decision date
2025-10-08 23:59
IV.2.2) Tender submission deadline
2025-09-04 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
English
VI)Complementary information
Link to source/bidding documents
https://www.find-tender.service.gov.uk/Notice/Attachment/A-3878
https://www.find-tender.service.gov.uk/Notice/Attachment/A-3879
https://www.find-tender.service.gov.uk/Notice/Attachment/A-3880
https://www.find-tender.service.gov.uk/Notice/Attachment/A-3881
https://www.find-tender.service.gov.uk/Notice/Attachment/A-3882
https://www.find-tender.service.gov.uk/Notice/Attachment/A-3883
https://www.find-tender.service.gov.uk/Notice/Attachment/A-3884
https://www.find-tender.service.gov.uk/Notice/Attachment/A-3885
https://www.find-tender.service.gov.uk/Notice/Attachment/A-4004
https://www.find-tender.service.gov.uk/Notice/045584-2025
Conflicts assessment prepared/revised
Yes
Risk details
The right to additional purchases during the contract life above that of the value stated as an approximate forecasted value.
10 Known Risks – In accordance with the Procurement Act Norfolk County Council has published within the Tender Notice and ITT Documentation the presence of a Known Risk. This known risk relates to the non availability of all asset information associated with the portfolio which may impact and require revisions and updated information to be gathered during the contract life. This may also result in modifications to the contract and or pricing schedules that may be required when the asset information becomes known.
11 Known Risk – NCC from time to time acquire and or dispose of properties which are no longer needed by services. New acquisitions will be added to contracts via a formal change control and will be subject to rates as part of this tender, while any properties which are removed will also be subject to formal change control. This may result in modifications to the contract and or pricing schedules but with no financial penalties accepted by Norfolk County Council.
VI.1) Information about recurrence
This is a recurrent procurement
Yes
VI.5) Date of dispatch of this notice
2025-08-04 11:48
Awarding Authority:
Official name: Norfolk County Council Postal address: County Hall, Martineau Lane Town: Norwich Region: UKH15 Postal code: NR1 2DH Country: United Kingdom Contact Person: Sarah Hardy / MH Email: [email protected] Internet address http://www.in-tendhost.co.uk/norfolkcc/aspx/Tenders/Current.
